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Item 4K - Apex Concrete RenewalCITY OF SOUTHLAKE 9 May 21, 2024 Apex Concrete Construction Inc. 1080 Katy Road Keller, Texas 76244 Attn: Mr. Danny Porter Subject: Notification of Contract Renewal for Concrete Services RFP2201B380AB220002 Dear Mr. Porter: The City of Southlake is providing notification of contract renewal, pending City Council approval, for Concrete Services RFP2201B380AB220002. This renewal shall become effective August 1, 2024, pending City Council approval (CC Award date ) and shall continue in full force based on the terms and conditions of the initial award. As a condition of contract renewal, a price adjustment may be requested by the vendor and considered by the City. Price adjustments may only occur at the time of renewal and only upon securing the approval of the City in writing. Requests for price adjustments must be solely for the purpose of accommodating an increase in the vendor's cost, not profit. Your company is requesting a four percent (4%) increase at this renewal to contract rates. This increase has been approved and revised pricing is included. The terms and conditions proposed and accepted in this renewal agreement are as follows: Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RFP DOCUMENT Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to two (2) more one (1) year annual renewals. City Contact: Julio Reyna 817-748-8604 Send all billing to: City of Southlake accountsnavablea,ci.southlake.tx.us (preferred) or 1400 Main Street, Suite 420, Accounts Payable, Southlake, TX 76092 Other Charges: The City of Southlake is a tax-exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions. Sincerely, Tim Slifka Purchasing Manager CPPO, CPPB City of Southlake 1400 Main Street, Suite 420 Southlake, Texas 76092 tslifkanci. southlake.tx.us Fax: 817-748-8010 Contract Renewal Accepted: Signed: Mayor Shawn McCaskill City of Southlake Attest: Amy Shelley, TRMC City Secretary Date: Approved as to Form and Legality: City Attorney FV 23-24 Pricing FY 24-25 Pricing Increase % Increase % Per Item Per Item After Per Item Per Item After Quanity Normal Hour Services Vendor Notes Normal Hour Services Work Additional Fee Work Additional Fee Flatwork to Perform all Concrete work NO REMOVAL OR DISPOSAL Per Square Foot 4" Thick (1-500 SF) (Flatwork to perform all concrete #1-1 work / NO REMOVAL OR DISPOSAL 1 $ 8.00 $ 2.50 per square foot $8.32 $2.60 4.0% 4.0% 6" Thick (1-500 SF) (Flatwork to perform all concrete #1 2 work / NO REMOVAL OR DISPOSAL 1 $ 10.00 $ 2.50 per square foot $10.40 $2.60 4.0% 4.0% 8„ Thick (1-500 SF) (Flatwork to perform all concrete #1-3 work / NO REMOVAL OR DISPOSAL 1 $ 10.50 $ 2.50 per square foot $10.92 $2.60 4.0% 4.0% 4" Thick (500 and up SF) (Flatwork to perform all #1-4 concrete work / NO REMOVAL OR DISPOSAL 1 $ 7.50 $ 2.50 per square foot $7.80 $2.60 4.0% 4.0% #1-5 6" Thick (500 and up SF) (Flatwork to perform all 1 $ 9.50 $ 2.50 per square foot $9.88 $2.60 4.0% 4.0% concrete work / NO REMOVAL OR DISPOSAL 91-6 8" Thick (500 and up SF) (Flatwork to perform all 1 $ 10.25 $ 2.50 per square foot $10.66 concrete work / NO REMOVAL OR DISPOSAL Flatwork to Perform all Concrete Work INCLUDING RE VIOVAL AND DISPOSAL Per Square Foot #2-1 4" Thick (1-500 SF) (Flatwork to perform all concrete 1 $ 10.20 $ 2.50 per square foot $10.61 work / INCLUDING REMOVAL AND DISPOSAL #2 2 6" Thick (1-500 SF) (Flatwork to perform all concrete 1 $ 12.96 $ 2.50 work / INCLUDING REMOVAL AND DISPOSAL 8" Thick (1-500 SF) (Flatwork to perform all concrete #2-3 1 work / INCLUDING REMOVAL AND DISPOSAL $ 14.75 $ 2.50 4" Thick (500 and up SF) (Flatwork to perform all #2-4 concrete work / INCLUDING REMOVAL AND 1 $ 10.20 $ 2.50 DISPOSAL 6" Thick (500 and up SF) (Flatwork to perform all #2-5 concrete work / INCLUDING REMOVAL AND 1 $ 12.50 $ 2.50 DISPOSAL 8" Thick (500 and up SF) (Flatwork to perform all #2-6 concrete work / INCLUDING REMOVAL AND 1 $ 14.08 $ 2.50 DISPOSAL per square foot $13.48 Per square foot $15.34 per square foot $10.61 Per square foot $13.00 per square foot $14.64 $2.60 4.0% 4.0% $2.60 4.0% 4.0% $2.60 4.0% 4.0% $2.60 4.0% 4.0% $2.60 4.0% 4.0% $2.60 4.0% 4.0% $2.60 4.0% 4.0% Retailing Wall- Perform all Concrete Work Per Linear Foot 6" thick, Vertical Retaining Wall (to Perform all #3-1 concrete work) For projects of 1-2' High Wall 1 $ 32.00 $ 0.0o NA $33.28 $0.00 4.0% 0.0% 6" thick, Vertical Retaining Wall (to Perform all #3-2 concrete work) For projects of 2-3' High Wall 1 $ 40.00 $ 0.00 NA $41.60 $0.00 4.0% 0.0% 6" thick, Vertical Retaining Wall (to Perform all #3-3 concrete work) For projects of 3-4' High Wall 1 $ 110.00 $ 0.00 NA $114.40 $0.00 4.0% 0.0% 8" thick, Vertical Retaining Wall (to Perform all 93-4 concrete work) For projects of 1-2' High Wall 1 $ 32.00 $ 0.0o NA $33.28 $0.00 4.0% 0.0% 8" thick, Vertical Retaining Wall (to Perform all #3-5 concrete work) For projects of 2-3' High Wall 1 $ 45.00 $ 0.0o NA $46.80 $0.00 4.0% 0.0% 8" thick, Vertical Retaining Wall (to Perform all #3-6 concrete work) For projects of 3-4' High Wall 1 $ 125.00 $ 0.00 NA $130.00 $0.00 4.0% 0.0% 1' thick, Vertical Retaining Wall (to Perform all #3-7 concrete work) For projects of 1-2' High Wall 1 $ 42.00 $ 0.00 NA $43.68 $0.00 4.0% 0.0% 1' thick, Vertical Retaining Wall (to Perform all #3-8 concrete work) For projects of 2-3' High Wall 1 $ 45.00 $ 0.00 NA $46.80 $0.00 4.0% 0.0% 1' thick, Vertical Retaining Wall (to Perform all #3-9 concrete work)For projects of 3-4' High Wall 1 $135.00 $ 0.00 NA $140.40 $0.00 4.0% 0.0% Curb and Gutter NO REMOVAL OR DISPOSAL 'er Lit ear Foo #4 1 0 - 100 linear feet of 6" curb and 18" gutter. NO 1 $ 36.00 $ 3.00 per linear foot $37.44 $3.12 4.0% 0.0% REMOVAL OR DISPOSAL #4 2 101 - 500 linear feet of 6" curb and 18" gutter. NO 1 $ 35.00 $ 3.00 per linear foot $36.40 $3.12 4.0% 0.0% REMOVAL OR DISPOSAL 501 - 1,000 linear feet of 6" curb and 18" gutter. NO #4 3 REMOVAL OR DISPOSAL 1 $ 32.00 $ 0.00 per linear foot $33.28 $0.00 4.0% 0.0% 1,001 - 1,500 linear feet of 6" curb and 18" gutter. NO #4-4 REMOVAL OR DISPOSAL 1 $ 32.00 $ 0.00 per linear foot $33.28 $0.00 4.0% 0.0% 1,001 - 1,500 linear feet of 6" curb and 18" gutter. NO #4 5 REMOVAL OR DISPOSAL 1 $ 32.00 $ 0.00 per linear foot $33.28 $0.00 4.0% 0.0% 3,001 and Up linear feet of 6" curb and 18" gutter. NO #4 6 REMOVAL OR DISPOSAL 1 $ 32.00 $ 0.00 per linear foot $33.28 $0.00 4.0% 0.0% Curb and Gutter INCLUDING REMOVAL AND DISPOSAL Per Linear Foot 0 - 100 linear feet of 6" curb and 18" gutter. 95-1 INCLUDING REMOVAL AND DISPOSAL 1 $ 39.50 $ 3.00 per linear foot $41.08 $3.12 4.0% 4.0% 101 - 500 linear feet of 6" curb and 18" gutter. #5-2 1 INCLUDING REMOVAL AND DISPOSAL $ 38.50 $ 3.00 per linear foot $40.04 $3.12 4.0% 4.0% 501 - 1,000 linear feet of 6" curb and 18" gutter. #5-3 1 INCLUDING REMOVAL AND DISPOSAL $ 36.50 $ 0.00 per linear foot $37.96 $0.00 4.0% 0.0% 1,001-1,500 linear feet of 6" curb and 18" gutter. 95-4 1 INCLUDING REMOVAL AND DISPOSAL $ 36.50 $ 0.00 per linear foot $37.96 $0.00 4.0% 0.0% 1,501 - 3,000 linear feet of 6" curb and 18" gutter. #5-5 1 INCLUDING REMOVAL AND DISPOSAL $ 35.00 $ 0.00 per linear foot $36.40 S0.00 4.0% 0.0% 3,001 and Up linear feet of 6" curb and 18" gutter. 95-6 1 INCLUDING REMOVAL AND DISPOSAL $ 35.00 $ 0.00 per linear foot $36.40 $0.00 4.0% 0.0% Construct Barrier- Free Curb Ramp Construct Barrier -Free Curb Ramp per Scope of #6-1 1 Services $ 2,450.00 $ 0.00 each $2,548.00 $0.00 4.0% 0.0% French Drain Installation Includes all Required Services Per Linear Foot 97-1 Four Inch (4") French Drain Installation 1 $ 25.00 $ 0.00 per linear foot $26.00 $0.00 4.0% 0.0% 97-2 Six Inch (6") French Drain Installation 1 $ 30.00 $ 0.00 per linear foot $31.20 S0.00 4.0% 0.0% 97-3 Eight Inch (8") French Drain Installation 1 $ 35.00 $ 0.00 per linear foot $36.40 $0.00 4.0% 0.0% Unclassified Excavation and Disposal Per Cubic Yard Unclassified Excavation and Disposal Per Scope of #8-1 1 Services $ 40.00 $ 0.00 per cubic yard $41.60 $0.00 4.0% 0.0% Manhole Ring and Lid Adjustment- Labor Only Per Hour 99-1 Manhole Ring and Lid Adjustment Per Scope of Services 1 $ 150.00 $ 0.00 each $156.00 $0.00 4.0% 0.0% Water Valve Adjustment Labor Only Per Hour #10-1 Water Valve Adjustment Per Scope of Services 1 S 150.00 $ 0.00 each $156.00 $0.00 4.0% 0.0% Install, Remove and/or Replace Headwalls Per Each #11-1 Remove and Replace Headwalls per Scope of Services 1 $ 3,600.00 $ 0.00 0-36" each $3,744.00 $0.00 4.0% 0.0% #11-2 Construct New Headwall, Per Each 1 $ 3,600.00 $ 0.00 0-36" each $3,744.00 $0.00 4.0% 0.0% Install, Remove and/or Reset 12" to 36" Reinforced Concrete Pipe (RCP) all i iclusive Per Linear Foot #12-1 Remove and Reset Reinforced Concrete Pipe (RCP) per 1 $ 75.00 8 0.00 per linear foot s78.00 $0.00 4.0% 0.0% Scope of Services #122 Install New 12" to 36" Reinforced Concrete Pipe (RCP) 1 $ 150.00 $ 0.00 per linear foot $156.00 $0.00 4.0% 0.0% all inclusive Per Linear Foot Rough and Finish Grading Including Labor and Equipment Required( Material not included) Per Squa-•e Foot #13-1 Rough and Finish Grading per Scope of Services 1 $ 1.10 $ 0.00 per square foot $1.14 $0.00 4.0% 0.0% General Laborer Services including Required Equi )ment Per Man, Per Hour #14-1 General Laborer Services per Scope of Services 1 $135.00 $ 0.00 Equip +2 men $140.40 $0.00 4.0% 0.0% Install 4"- 6" Rip- Rap including all required Material, Labor, Eq Iipment Per Square Foot #15-1 Rip -Rap Installation per Scope of Services 1 $ 5.75 $ 0.00 NA $5.98 $0.00 4.0% 0.0% Exposed Aggregate Finish Per Square Foot #16-1 Exposed Aggregate Finish 1 to 500 SF per Scope of 1 $ 11.50 $ 0.00 per square foot $11.96 $0.00 4.0% 0.0% Services #16-2 Exposed Aggregate Finish 501 and up SF per Scope of 1 $ 10.50 $ 0.00 per square foot $10.92 $0.00 4.0% 0.0% Services Colored Concrete Per Square Foot #17-1 Colored Concrete 1 to 500 SF per Scope of Services I s 11.50 $ 0.00 per square foot $11.96 $0.00 4.0% 0.01/. #17-2 Colored Concrete 501 and up SF per Scope of Services I s 10.50 S 0.00 Installation of Brick Pavers and Truncated Domes- Labor Only Per Square Foot #1s-1 Brick Paver and Truncated Domes Installation per Scope I s 6.85 $ 0.00 of Services Stamped Concrete, Per Square Foot #19-1 Stamped Concrete Per Scope of Services 1 $ 14.50 $ 0.00 Erosion Control Measures per square foot $10.92 $0.00 4.0% 0.0% per square foot $7.12 $0.00 4.0% 0.0% per square foot $15.08 $0.00 4.0% 0.0% #20-1 Rock Filter Dam, Per Scope of Services, Per Cubic Yard 1 $ 32.00 $ 0.00 per cubic yard $33.28 $0.00 4.0% 0.0% #20-2 Temporary Sediment Control Fence, Per Scope of 1 $ 2.10 $ 0.00 per linear foot $2.18 $0.00 4.0% 0.0% Services, Per Linear Foot #20-3 Curb Inlet Protection, Per Scope of Services, Per Linear 1 $ 10.00 $ 0.00 per linear foot $10.40 $0.00 4.0% 0.0% Foot Flowable Backtill, Per Cubic Yard #21-1 Flowable Backfill, Per Scope of Services, Per Cubic Yard 1 $ 175.00 $ 0.00 Embankment Per Scope of Services, Per Cubic Yard #22-1 Embankment per Scope of Services Per Cubic Yard 1 $ 46.00 $ 0.00 Handrail Removal and Reinstallation Services Per Linear Toot Handrail Removal and Reinstallation Services Per Scope #23-1 1 $ 56.00 $ 0.00 of Services Per TxDOT Type PRl Specifications NA $182.00 $0.00 4.0% 0.0% per cubic yard $47.84 $0.00 4.0% 0.0% NA $58.24 $0.00 4.0% 0.0% Handrail Removal and Reinstallation Services Per Scope #23-2 1 of Services Per ACI318-06 Specification $ 85.00 $ 0.00 NA $98.40 $0.00 4.0% 0.0% New Handrail Installation Services Per Linear Foot New Handrail Installation Services Per Scope of Services #24-1 1 Per TxDOT PRI Specification $ 350.00 $ 0.00 Decorative $364.00 $0.00 4.0% 0.0% New Handrail Installation Services Per Scope of Services #24 2 1 Per Decorative Handrail AC1381-06 Specification $ 350.00 $ 0.00 Galvanized $364.00 $0.00 4.0% 0.0% Fence Removal and Reinstallation Services Per Sco )e of Services, Per Linear Foot #25-1 Chain Link Fence 1 $ 42.00 $ 0.00 8' High $43.68 $0.00 4.0% 0.0% #25-2 Wooden Fence 1 $ 68.00 $ 0.00 6' Cedar $70.72 $0.00 4.0% 0.0% #25-3 Wrought Iron Fence 1 $ 84.00 $ 0.00 5' $87.36 $0.00 4.0% 0.0% #25-4 Barbed Wire Fence 1 $ 55.00 $ 0.00 5 Strand $57.20 $0.00 4.0% 0.0% #25-5 Vinyl Fence 1 $ 62.00 $ 0.00 6' $64.48 $0.00 4.0% 0.0% #25-6 Metal Pipe Fence 1 $ 75.00 $ 0.00 paint not included $78.00 $0.00 4.0% 0.0% #25-7 Brick Fence 1 $ 150.00 $ 0.00 6' $156.00 $0.00 4.0% 0.0% Install FlexBase including all required Material, Labor, E uipment Per Square Yard #26-1 Install FlexBase Per Scope of Services 1 $ 22.50 $ 0.00 6" Thick S23.40 $0.00 4.0% 0.0% Install Top Soil including all required Material, Labor, Et'uipment Per Square Yard #27-1 Install Top Soil per Scope of Services 1 $ 27.00 S 0.00 6" Thick $28.08 $0.00 4.0% 0.01% $ 13,360.24 $ 42.00 $ 13,894.65 $ 43.68 TOTAL May not Exceed 4% 4.0% 4.0% OR1GM4L DOCUMENT SOUTHLAKE CITY OF SOUTHLAKE Council Action:(�1V Ord./Res. No. _. July 7, 2023 15 Date Approved tip-- Apex Concrete Construction Inc. "� 1080 Katy Road Keller, Texas 76244 Attn: Mr. Danny Porter Subject: Notification of Contract Renewal for Concrete Services RFP2201 B380AB220002 Dear Mr. Porter, The City of Southlake is providing notification of contract renewal, pending City Council approval, for Concrete Services RFP2201B380AB220002. This renewal shall become effective August 2, 2023, pending City Council approval (CC Award date 51, in ) and shall continue in full force based on the terms and conditions of the initial award. As a condition of contract renewal, a price adjustment may be requested by the vendor and considered by the City. Price adjustments may only occur at the time of renewal and only upon securing the approval of the City in writing. Requests for price adjustments must be solely for the purpose of accommodating an increase in the vendor's cost, not profit. Your company has indicated no increase will be requested at this renewal. As such, all pricing, terms, and conditions of the original document shall remain in effect for this renewal period. The terms and conditions proposed and accepted in this renewal agreement are as follows: Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RFP DOCUMENT Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to three (3) more one (1) year annual renewals. City Contact: Julio Reyna 817-748-8604 Send all billing to: City of Southlake accountsnavable(a.ci.southlake.tx.us (preferred) or 1400 Main Street, Suite 420, Accounts Payable, Southlake, TX 76092 Other Charges: The City of Southlake is a tax-exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in o rocurement process. Sincerely Tim Slifka Purchasing Manager CPPO, PB City of Southlake 1400 Main Street, Suite 420 Southlake, Texas 76092 tslifka(a,ci.southlake.tx.us Fax: 817-748-80 10 Contrac Renewal Accept d Signed:)Date: rnu.��>x Pry City of Southlake 'Shpt,� Y1�CA$k• Ll Please call 817-748-8312 with any questions. ,tt11111111111 ,�����QVT H L4/r ,�� Q� A a ' h y, TRMC V = y fii ecretary 0 ** ; ove as to Formane ality: City Attorne Timothy Slifka From: Danny Porter <apexconstruction57@gmail.com> Sent: Tuesday, June 20, 2023 9:04 AM To: Timothy Slifka Subject: Re: Concrete Contract After research from our vendors, we would like to continue the contract with current pricing. Sorry for the late response. Danny Porter Apex Concrete Construction Inc. Sent from my iPhone On Jun 20, 2023, at 8:30 AM, Timothy Slifka <tslifka@ci.south lake.tx.us> wrote: Mr. Porter, I just realized this morning you have not responded with your pricing increase request. Please get this completed and returned as quickly as you can. This contract renewal still requires City Council approval. Tim Timothy Slifka, CPPO, CPPB Purchasing Manager 1400 Main Street Suite 420 Southlake, Texas 76092 Phone: 817-748-8312 Fax: 817-748-8010 tslifka(a.ci.south lake.tx.us CitvofSouthlake. corn * Current Biddina Onaortunities * Please take a moment and click on the appropriate link below to complete our Purchasing Department Survey. Your answers will help us to continually improve our services. * City Staff Survey * * Internal Staff Bid Survey * Vendor Survey - How are we Doina? <image001.jpg> From: Apex Construction <apexconstruction57@gmail.com> Sent: Tuesday, March 7, 2023 7:03 AM To: Timothy Slifka <Tslifka@ci.southlake.tx.us> Subject: Concrete Contract We received an Increase again on Jan 1st for Concrete. I have reached out to all our vendors and asked that they give me an indication of planned price increases for this FY. I will get that info to you as soon as I get a response. Thank:You Danny <Apex Concrete 2023 Price Increase Request Pending.xls> <Apex Concrete RFP220002 2022.pdf> SOUTHLAKE a ORIGINAL DOC'L'A11-NT CITY OF so( TI If KE Council Action: Ord."Res. No. Date Approvcd June 23.2023 Apes Concrete Construction Inc. 1080 Katy Road Keller. Texas 76244 Attn: Mr. Danny Porter Subject: Temporary Contract Extension for Concrete Services for City of Southlake RFP2201B380AB220002 Dear Mr. Porter. The City of Southlake wishes to extend the current Concrete Services contract for an additional forty-two (42) days. This contract is set to renew June 21. 2023. pending City Council approval and the City of Southlake wishes to extend this contract through August 1. 2023. We are requesting this extension of services per the terms and conditions of the current contract dated and approved June 21. 2022. This extension will expire on August 2, 2023. We anticipate City Council approval of the annual renewal of this contract August 1. 2023. All specifications. terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this extension agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Sincerely. Tim Slitka. CPPO. CPPB Purchasing Manager City of Southlake Extension of Contract a cep�ed: Si�,ned: Printed: Date: CITY or ORIGINAL DOCUMENT SOUT FEAKE CITY OF SOUTHLAKE Council ActionoN 19 1 1 Ord./Res. No. — Date Approved Apex Concrete Construction Inc. 1080 Katy Road Keller, Texas 76244 Attn: Mr. Danny Porter Subject: Contract Award Notification for Concrete Services RFP220 I B380AB220002 Dear Mr. Porter: The City of Southlake is pleased to inform you that Apex Concrete Construction Inc., of Keller, Texas is the awarded vendor for "Concrete Services RFP2201B380AB220002" The award and this agreement are based on your proposal to the City, copy enclosed. This is a single vendor award co tract. Your company's award is attached. This award was approved by the City of Southlake City Council on (0 The terms and conditions proposed and accepted in this agreement are as follows: Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment) Estimated Quantities: The City does not guarantee to purchase any minimum or maximum quantity but does contemplate purchasing the awarded items exclusively during the term of the contract from the successful vendors. Method of Payment: Shall be made by City procurement card or purchase order Delivery Terms: FOB Destination Delivery Locations: Vendor Delivery or City employee pick-up. Term of Contract: The term of awarded contract shall remain in effect for twelve months from date of award and is eligible for up to four (4) one (1) year annual renewals City Contact: Anthony Blain 817-748-8604 Send all billing to: City of Southlake accountsuavable(a)ci.south lake. tx.us (preferred) or 1400 Main Street, Suite 420, Accounts Payable, Southlake, TX 76092 Other Charges: The City of Southlake is a tax-exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Sincerelv, c Tim Slifka, CPPO, CPPB Purchasing Manager City of Southlake 1400 Main Street, Suite 420 Southlake, Texas 76092 tslifka(a,ci.southlake.tx. us Please call 817-748-8312 with any questions. Contract and Award pted: Signed: Date. or J u finan City of Southlake ``t%J111111011 19. H ti• Att Amy Shelley --.fV. �•..•�,,,• ��� City Secretary 4.-Alf'/,I ; ; ; App�5X�7 L gality: `J'� City Atto y Primary Responses Sousa: All data b valkll Flatwork to Perform all Concrete work NO REMOVAL OR DISPOSAL Per Square Foot Sdmsee: AN value p,.,W d Bid s1-1 4" Thick (1-500 SF) (Flatwork to peAorm all 1 $8.00 S 2.50 per sa"are root $10,60 concrete work I NO REMOVAL OR DISPOSAL Succor. AS valves provkld Bid a1-2 6" Thick (1 -500 SF) (Flatwork to perform all I 5 1o.00 S 2.50 par'wore toot 5 12 50 concrete work / NO REMOVAL OR DISPOSAL Success: AN vokm provldd Bid 101-3 8" Thick (1500 SF) (Flatwork to perform all 1 $ 10.50 52.50 par aware root E 13.00 concrete work I NO REMOVAL OR DISPOSAL fueewo: AN yNde, preWdad Bid 41-0 4" Thick (500 and up SF) (Flatwork to perform all I S 750 $2.50 per, aqua• root E 10 00 concrete work I NO REMOVAL OR DISPOSAL Success: AN valoes provided Bid a1-5 S" Thick (500 and up SF) (Flatwork to perform all 1 $ 8.50 $2.50 par'were toot S 12.00 concrete work I NO REMOVAL OR DISPOSAL Srises: All vakw pmrldd Bid v143 8" Thick (500 and up SF) (Flatwork to perform all 1 $ 10.25 $2.50 per'quere tool S 12.75 concrete work / NO REMOVAL OR DISPOSAL Flatwork to Perform all Concrete Work INCLUDING REMOVAL AND DISPOSAL Per Square Foot B' Thick (1-500 SF) (Flatwork to perform all 3uesas: AN values provided Bid a2-1 concha work I INCLUDING REMOVAL AND 1 S 1020 S 2.50 'sr ewer. root S 12. 70 DISPOSAL - 6" Thick (1500 SF) (Flatwork to perform all gucwc All vydu prevkled - Bid 92-2 concrete work I INCLUDING REMOVAL AND 1 5 12.96 5 2.50 pet swore mot 5 1546 DISPOSAL 8" Thick (1-500 SF) (Flatwork to Perform all Semmes: AN va - pra4Md Bid 42-3 concrete work I INCLUDING REMOVAL AND 1 5 14. 75 $ 2.50 per square root $ 1725 DISPOSAL 4" Thick (500 and up SF) (Flatwork to perform all gropes: AN vrdos pravkled Bid a21 concrete work I INCLUDING REMOVAL AND I S 1020 5 2.50 per aware toot $ 12. 70 DISPOSAL 6" Thick (500 and up SF) (Flatwork to perfom all sunseas: All vskw privNed - Bid 02-5 concrete work I INCLUDING REMOVAL AND 1 S 12.50 $2.50 per 'Were tool 5 15.00 DISPOSAL 6" Thick (500 and up SF) (Flatwork to perform all success: AN veleas provided Bid sea concrete work I INCLUDING REMOVAL AND 1 $ 14.08 $2.50 per'were mot E 16 5a DISPOSAL Retaining Wall - Perform all Concrete Work Per Linear Foot Suceos: AN values provided Bid a3-1 6" thick, Vertical Repining Wall (to Perform all I S 32.00 $o 00 NA $32.00 concrete work) For projects of 1-2' High Wag guopesa: AN voles provided Bid 93.2 6" thick, Vertical Repining Wall (to Perform all 1 S 4oK S 0 00 PIA $ 40 00 concrete work) For projects of 2-3' High WaN guceees: AN Values providd Bid 93-3 6" thick, Vertical Repining Wall (to Perforn all I S 11000 $0 00 NA S 110.00 concrete work) For projects of 31' High Wall Success: All values provided Bid VA 8" thick, Vertical Repining Wall (to Perform all 1 $ 32 00 $ 0 00 NA S 32 00 concrete work) For projects of 1-2' High Wall Su-: AU valuss provided Sid a0-5 8" thick, Vertical Repining Wall (to Perform all 1 $45 00 E o.00 NA E 45 Op concrete work) For projects of 2-3' High Wall Suomaes: All values provided Bid r3-8 S" thick, Vertical Repining Wag (to Perform all I S 125.00 $ 0.00 NA S 12500 concrete work) For projects of 3.4' High Wall Sucieso: All valuoa provided Bid ;r3-7 1'thick, Vertical Repining Wall (to Perform all 1 $42.00 $ 0.00 NA E 42.00 concrete work) For projects of 1-2' High Wall auocass: A6 values provided Bid 43a 1' thick, Vertical Retaining Wall (to Perform all 1 $45.00 $0.00 NA $45.00 concrete work) For projects of 2J' High Wall Success: All vakm provided Bid 03_9 1' thick, Vertical Retaining Web (to Perform all 1 S 135.00 $ 0.00 NA S 13500 concrete workWor projects of 34' High Wall Curb and Gutter NO REMOVAL OR DISPOSAL Per Linear Foot success. All values provided Bid 44_1 0 - 100 linear feet of 6" curb and 18" gutter. NO t S 38.00 3 3.00 per linear mot S 39 00 REMOVAL OR DISPOSAL Suaeess: AN vaWse provided Bid 44-2 101 - 500 linear feat of 6" curb and 18" gutter. NO 1 S 35.00 $ 3.00 per hneer root $38 00 REMOVAL OR DISPOSAL Sseaese'. All vaYrs prevMed Bid iW3 501 -1,000 linear feet of 6" curb and 18" gutter. 1 $32.00 $0,00 per In -toot S 32.00 NO REMOVAL OR DISPOSAL 8ura:ese: All vakres provided Bid µ4 1.001 -1,500 linear feet of 6" curb and 111" gutter. i S 32.00 S om pail ... r mot $32.00 NO REMOVAL OR DISPOSAL Suooess: N vskm provided Bid say 1,001 • 1,500 linear feet of 6" curb and 18" gutter. 1 S 32 00 50.00 per 0near root $32.00 NO REMOVAL OR DISPOSAL Sucuas: AN values provided Bid 44-6 3,001 and Up linear feet of 6" curb and 18" gutter. I S 3200 $0.00 per hneer foot $32.00 NO REMOVAL OR DISPOSAL Curb and Gutter INCLUDING REMOVAL AND DISPOSAL Per Linear Foot Saeaesc AS values provided Bid 05-1 0 - 100 linear feet of 6" curb and 18" gutter. 1 S 3950 S 3.00 per hneer mot $42.50 INCLUDING REMOVAL AND DISPOSAL Ssol AS va*- provided Bid e5-2 101 - 500 linear feet of 6" curb and 18" gutter 1 $ 3e.50 S 3.00 per linear mot S 41.50 INCLUDING REMOVAL AND DISPOSAL suooe.s: N v.kew prefeded Bid s5-3 501 - 1,000 linear feet of 6" curb and 15" gutter. I S 36.50 $0.00 per linear fool 336,50 INCLUDING REMOVAL AND DISPOSAL Suowr. N values PnwidW Bid 264 1,D01-1,5001inear feet of 6" curb and 111" gutter. i S 36.50 $ 0.00 per line., foot f 78.50 INCLUDING REMOVAL AND DISPOSAL Sumo: N vahps pmvid d Bid 05-5 1,501 - 3,000 linear feet of 6" curb and 18" gutter. 1 S 35.00 S 0.00 per line., fool S 25.00 INCLUDING REMOVAL AND DISPOSAL Suoeses: N values provided Bid 45-6 3,001 and Up linear feet of 6" curb and 18" gutter. I S 35.00 $0.00 per linear foot $35.00 INCLUDING REMOVAL AND DISPOSAL Construct Barrier -Free Curb Ramp Success: N values provided Bid 06-1 Construct Barn-Fres Curb Ramp per Scope of I S2.45000 $0,00 each S 2.450.00 Services French Drain Installation Includes all Required Services Per Linear Foot somas: N veluse provided Bid 47-1 Four Inch (4") French Drain Installation I $25.00 $ 0,00 per linear mot S 25.00 7uralC AN values provided - Bid 07-2 Six Inch (6") French Drain Installation 1 $30.00 S 0 00 per linear foot S 30 Do 8uccra: N values provided Bid 97-3 Eight Inch (e") French Drain Installation I S 35.00 S 0.00 per linear Not $35.00 Unclassified Excavation and Disposal Per Cubic Yard Sumac: AN values provided Bid se-1 Unclassified Excavation and Disposal Per Scope 1 $40 00 S 0 00 per cubic yard $40.00 of Services Manhole Ring and Lid Adjustment - Labor Only Per Hour 3uccees: N values provided Bid s9-1 Manhole Ring and Lid Adjustment Per Scope of I S 150,00 $0.00 each S 150.00 Services Water Valve Adjustment Labor Only Per Hour Success: AN values provided Bid 910-1 Water Valve Adjustment Per Scope of Services 1 3150.00 $0.00 each S 150.00 Install, Remove andlor Replace Headwalls Per Each Suitcase: All values provWed Bid 911-1 Remove and Replace Headwalls per Scope of 1 $ 3,600.00 f o.0o 0-36" each $ 3.600.00 Services S—: All values p—ld d Bid #11-2 Construct New Headwall, Per Each 1 3 3,60000 5 0.00 0-36' each s 3,600.00 Install, Remove and/or Reset 12" to 36" Reinforced Concrete Pipe (RCP) all inclusive Per Linear Foot Sequent: All valwn prthrided Bid #12-1 Remove and Reset Reinforced Concrete Pipe 1 $ 75 00 $ 0.00 per hneer foot $ 75.00 - (RCP) per Scope of Services 5—: All vakm provided Bid #t 2-2 Install New 12" to 36" Reinforced Concrete Pipe 1 $ 150.00 $ 000 per hnear foot $ 15000 (RCP) all inclusive Per Linear Foot Rough and Finish Grading including Labor and Equipment Required (Material not included) Per Square Foot 9ugeees: Ali values provided Bid 013-1 Rough and Finish Grading per Scope of Services 1 s 1.10 $ 0,00 per square loot $ 1.10 General Laborer Services including Required Equipment Per Man, Per Hour 3-: All values provided Bid 91q•1 General Laborer Services per Scope of Services 1 $ 13500 S 000 Equ:p • 2 n•n 3 13500 Install 4"-6" Rip -Rap including all required Material, Labor, Equipment Per Square Foot Suuae: AN Vahm provided Bid #15-1 RlfoR p Installation per Scope of Services 1 $ 5 75 $ 0,00 NA $ 5,76 Exposed Aggregate Finish Per Square Foot 9trocees: All values provided Bid 016-1 Exposed Aggregate Finish 1 to 500 SF per Scope 1 S 11.50 S 0 00 per square tom $ 11 so of Services 9— N values preeWed Bid 016-2 Exposed Aggregate Finish 501 and up SF per 1 s 10.50 $ 0 00 per square foot s 10.50 Scope of Services Colored Concrete Per Square Foot Satcesa. Nvriue pa#kled Bid #17 1 Colored Concrete 1 to 500 SF per Scope of 1 s 11.50 S Gad per square foot $ 11 so Services 9ut ie: All values provided Bid 917-2 Colored Concrete 501 and up SF per Scope of 1 S 10.50 $ 0 00 per square loot If 10.50 Services Installation of Brick Pavers and Truncated Domes - Labor Only Per Square Foot Success N values f rovkfed Bid #18-1 Brick Paver and Truncated Domes Installation per 1 $ 6 85 S 0 00 per square foot $ 6 85 Scope of Services Stamped Concrete, Per Square Foot Suttee: N valtrn provided Bid #19-1 Stamped Concrete Per Scope of Services 1 s 1450 $ 0.00 per square foot f 1450 Erosion Control Measures 9ur<esn: An values provkMd Bid 020-1 Rock Filter Dam, Per Scope of Services, Per 1 S 32 00 s 0.00 per cubic yard S 32 00 Cubic Yard Sucre e: N vahw provided Bid 920-2 Temporary Sediment Control Fence, Per Scope of 1 $ 2 to $ 0 0o per 1'"ar foot $ 2 10 Services, Per Linear Foot Sgeaesa: All values provided Bid0-0 Curb Inlet Protection, Per Scope of Services, Per 1 $ 10.00 $ o 0o par pnear loci s 1000 Linear Foot Flowable Backfill, Per Cubic Yard Success: All values provided Bid *21.1 Flowable BackhO, Per Scope of Services, Per 1 $ 17500 s O.00 NA $ 175.00 Cubic Yard Embankment Per Scope of Services, Per Cubic Yard So—; Ali -I.- provided Bid #22-1 Embankment per Scope of Services Per Cubic 1 Yard Handrail Removal and Reinstallation Services Per Linear Foot Handrail Removal and Reinstallation Services Per Success: AS values provld.d Bid #23-1 Scope of Services Per TxOOT Type PRt i Specifications Suocies: AS values provided Bid #23-2 Handrail Removal and Reinstallation Services Par i Scope of Services Per AC1316-06 Specification New Handrail Installation Services Per Linear Foot suttees: AN wades provided Bid 924-1 New Handrail Instillation Services Per Scope of 1 Services Per TxDOT PR1 Specification New Handrail Installation Services Per Scope of Soriano.: AS valves provided Bid 824-2 Services Per Detonative Handrail AC1381-06 i Specification Fence Removal and Reinstallation Services Per Scope of Services, Per Linear Foot Success: AS values provded Bid #25-1 Chain Link Fence 1 laureates: AS takrno provided Bid #25-2 Wooden Fence t So—: AS values p—W.d Bid 025-3 Wrought Iron Fence t 8.urrars: AS vast —provided Bid #254 Barbed Wire Fence t Success: AS vNnoa PrpvWed Bid #25-5 Vinyl Fence 1 511-: AS vsit—p—ided Bid e256 Metal Pipe Fence 1 Success: AS values provided Bid #25-7 Brick Fence 1 Install FlexBase including all required Material, Labor, Equipment Per Square Yard So—.: AS it— provided Bid 926-1 Install FlexBase Per Scope of Services 1 Install Top Soil including all required Material, Labor, Equipment Per Square Yard Success: AS values provided Bid #27-1 Install Top Soil per Scope of Services t Additional Vendor Charges Not Listed. Please Describe. Not Bidding No Bid 928-1 Additional Vendor Fee Not Specifically Listed Not Bidding No Bid #28-2 Additional Vendor Fee Not Specifically Listed Not Bidding No Bid #28-3 Additional Vendor Fee Not Specifically Listed Not Bidding No Bid #28, Additional Vendor Fee Not Specifically Listed $4600 S000 per cub¢rard S4600 $56.00 S 0.00 NA $56 00 S 95.00 S 0 00 NA S 85.00 $350,00 S0.00 0acoraeve f35000 S 350.00 so 00 Gal—ed S 35000 $42.00 $ 0.00 8' High $42 00 $88.00 $0.00 6Cedar $68.00 $84 00 $0 00 5' $84.00 $55-00 $0.00 5 Sftand S 65.00 $ 62.00 s 0.00 T $ 62.00 S 7500 $0.00 paint not included $75.00 S 150.00 30.00 6' $150.00 5 22.50 $0.00 6' Thick S 22 50 S 27. 00 $0 00 6" Thick $27.00 Appendix B — Proposal Submittal Checklist: (To determine validity of proposal) f Appendix B (pages _35_ through _44, must be included in the proposal submittal ✓ Appendix C Conflict of Interest Form (page _44J must be included in the proposal submittal _"Form 1295 Certificate of Interested Party must be included in the proposal submittal. See page 2. _ Z HB 89, SB 252, SB 13, and SB 19. See Page _41_. RFP Number: Project Title: I Concrete Services Submittal 3:00 P.M. (CST), Friday May 20, 2022 Deadline: Submit Electronically* to: https://southlake.bonfirehub.com/login * Requires email account login and password. Pronoser Information: Proposer's Leval Name: 1 p u—`rio do6k maUL_`T I ot') c - Address: !L.A4. ,POACj . --- City, State & Zip I f -7 Federal Employers ,, II n Identification Number # 41 o`t . " 7 l n.�3 o Phone Number: E-Mail Address: Proposer Authorization I, the undersigned, have the authority to execute this Proposal in its entirety as submitted and enter into a contract on behalf of the Proposer. Printed Name and Position of Authorized Repro JV. t P,,W�k'tcETnri � Signature of Authorized Representative: Signed thisday) of (month),E- 22(year) City of Soutblake - RFP220IB380AB220002 - Page 35 of 45 Appendix B — Proposal (continued) I 1 2. 3. REOVIRED PROPOSAL INFORMATION. IN ORDER FOR A PROPOSAL TO BE CONSIDERED COMPLETE, AND TO BE EVALUATED FOR A CONTRACT AWARD BY THE CITY, PROPOSER MUST SUBMIT ALL OF THE FOLLOWING INFORMATION: Proposed Products and/or Services A. Product or Service Descriotion: Proposers should utilize this section to describe the technical aspects, capabilities, features and options of the product and/or service proposed in accordance with the required Scope of Services as identified in Appendix A. Promotional literature, brochures, or other technical information may be used. B. Additional Hardware Descrii)tions: Proposers should also include in this section a detailed description of what additional hardware and/or software, if any, would be required by the City in order to fully utilize the goods and/or services proposed. C. Guarantees and Warranties: Each Proposer shall submit a complete copy of any warranties or guarantees provided by the manufacturer or Proposer with the Proposal submitted. D. Proiect Schedule/Delivery Date: Proposer must provide a project schedule noting all projected completion dates for segments of the Project, from start-up to completion, and all delivery dates for goods covered by the RFP. The Proposal must show the number of days required to deliver and install the product or equipment after the receipt of the City's Purchase Order. Cost of Proposed Products and/or Services A. Pricing: Pricing shall reflect the full Scope of Services defined herein, inclusive of all associated cost for delivery, labor, insurance, taxes, overhead, and profit. B. Schedule of Pricing: Proposer shall quote unit pricing in accordance with the itemized listing of products or contract segments stated in the Scope of Services and using the following format: For this procurement the schedule of pricing is not available in hardcopy. You may access it via the online portal (httos://southlake.bonfirehub.com/lopip;). To submit your schedule of pricing, please download the Bid Table and fill it in accordingly per the sample below. For instructions on how to complete Bid Tables, please refer to this article on Bonfire's Support Website. Please note: even if you do not have additional responses, you must download and re - upload the blank document. This is to confirm that you do not require any additional costs. If you have any additional items, please fill out the Additional Responses template accordingly. Term of Contract and Option to Extend Any contract resulting from this RFP shall be effective for twelve months from date of award. The City anticipates that contract shall be renewed pursuant to the availability of funds and at the discretion of the City. The following clauses shall be included in the contract: City of Southlake - RFP2201B380AB220002 - Page 36 of 45 A. Option Clause: It is agreed that City will have the option to extend the contract for up to four (4) additional years, in one-year intervals. To exercise this option, the City shall serve notice 30 days prior to contract termination or to the end of any one-year extension. The Option to Extend will not be considered if funding is unavailable or if the contractor's past performance is not within the industry standard. B. Escalation Clause: Should market conditions prevail which dictate an increase, the successful contractor may submit documentation requesting permission to increase pricing no later than 30 days after receiving notice from the City of its intent to extend the agreement. Escalation may only occur at the time of renewal and only upon securing the approval of the City in writing. Requests for price adjustments must be solely for the purpose of accommodating an increase in the contractor's cost, not profits. Vendors shall show in this quote their anticipated percent of escalation if/when the option to extend is exercised. The percent quoted will be a maximum. In addition, the percentage proposed will be a factor in determining the best value to the City. It is the average price over the period of the contract that will be the price factor considered in the evaluation of this quote. Quotes in which negative or no escalation is shown will be considered as 0% escalation. C. Price Increases Unon Extension: If approved by the City, the Contractor shall modify the rates charged by the Contractor to reflect any changes shown in the comparative statement delivered to the City. The maximum increase allowed under this provision shall be four percent (4%) per year. The City shall have authority, in its reasonable discretion, to determine the validity of any change in Contractor's rates. City cannot exercise the Option to Extend with any price increases unless the Vendor completes the section of the Quote requesting anticipated percentage of annual escalation. First Additional Year Escalation Percentage ............................................. 4 % Second Additional Year Escalation Percentage ............................................. /-t % Third Additional Year Escalation Percentage ................................................. `f- % Fourth Additional Year Escalation Percentage ......................................... 4 % 4. Proposer's Experience / Staff A. Proiect Team: Identify all members of the Proposer's team (including both team members and management) who will be providing any services proposed and include information which details their experience. B. Removal or Replacement of Staff: If an assigned staff person must be removed or replaced for any reason, the replacement person must be approved by City prior to joining the project. C. Business Establishment: State the number of years the Proposer's business has been established and operating. If Proposer's business has changed names or if the principals operating the business operate any similar businesses under different names, or have operated any other businesses or changed the legal status or form of the business within the last five (5) years, all names, of predecessor business names, affiliated entities, and previous business entities operated by the principals, if different than present, must be provided; State the number of years' experience the business has: .110 ; and the number of employees: D. Proiect Related Experience: All Proposals must include detailed information that details the Proposer's experience and expertise in providing the requested services that demonstrates the Proposer's ability to logically plan and complete the requested project. City of Southlake - RFP220IB380AB220002 - Page 37 of 45 5. References Proposer shall provide four (4) references where Proposer has performed similar to or the same types of services as described herein. Reference #1: Client / Company Name: Contact Name: Contact Title: l CI �%�i � t`• � v��c��n t Jr Sv,�_ Phone: _ R I Email: t-►�r � t Date and Scope of Work Provided: �9Lu zOL eizY,-- Reference #2: Client / Company Name: Contact Name: Contact Title: 0— A e- �T)tkj — �-Urt)ocpj I Phone: Email: � � �� �X- Date and Scope of Work Provided: Reference #3: Client /Company Name: Contact Name: n , I Contact ,Title: ` �\ K7V4 LLB r L/L Pav Phone: Email: t 11, a G k EA 1frP , Cti-� Date and Scope of Work Provided: ���_ � fin i--�--z-� ����, , ��'F �► � — �� 2�4n�-� � � ���fit�� Reference #4: Client / Company Name: Contact Name: _ Contact Title: Phone: _ � t� _ 6�� I Email: / Date and Scope of Work Provided: I f City of Southlake - RFP2201B38OAB220002 - Page 38 of 45 b. Trade Secrets and/or Confidential Information Trade Secrets and/or Confidential Information:, This proposal _ (does) (does not) contain trade secrets and/or confidential information. If applicable, describe such trade secrets and confidential information, and the basis for your assertion that such material qualifies for legal protection from disclosure. 7. 8. Federal, State and/or Local Identification Information A. Centralized Master Bidders List registration number: B. Prime contractor HUB / MWBE registration number: C. An individual Proposer acting as a sole proprietor must also enter the Proposer's Social Security Number: # - - Emergency Business Services Contact Notice During a natural disaster, or homeland security event, there may be a need for the City of Southlake to access your business for products or services after normal business hours and/or holidays. The City may request City employee pick up or vendor delivery of product or services. For this purpose, a primary and secondary emergency contact name and phone number are required. It is critical the vendor's emergency contact information remains current. City shall be contacted by E- mail with any change to a contact name or phone number of these emergency contacts. Updates may be emailed to vcndors(d�ci.southlake.tx.us. All products or services requested during an emergency event are to be supplied as per the established contract prices, terms and conditions. The vendor shall provide the fee (pricing) for an after-hours emergency opening of the business, if any. In general, orders will be placed using a City of Southlake procurement card (Master Card) or City issued Purchase Order. The billing is to include the emergency opening fee, if applicable. The contractor shall provide the names, phone numbers and fee (pricing), if any, for an after-hours emergency opening of the business listed below. Business Name: .4 r� _1. :f Contract #: 1? r P 13-CA f) A Z Description: (, /�► p?rim_ E�� l i,C 5 Primary Contact (Name): Primary Contact Phone Numbers: Home: 'i�-11-454 -- 6 9 5—Cell: tz�5A-M Secondary Contact (Name): -p_t) Re 1ZT LA tQ 11 Al A Secondary Contact Phone Numbers: Home: ? Cell: After Hours emergency opening fee, if applicable: $ f u cm e SAr t' City of Southlake - RFP220IR380AB220002 - Page 39 of 45 9. Cooperative Governmental Purchasing Notice Other governmental entities maintaining interlocal agreements with the City, may desire, but are not obligated, to purchase goods and services defined in this RFP from the successful Proposer. All purchases by governmental entities, other than the City, will be billed directly to and paid by that governmental entity. The City will not be responsible for another governmental entity's debts. Each governmental entity will place their own orders with the successful Proposer and be responsible for ensuring full compliance with the RFP specifications. Prior to other governmental entities placing orders, the City will notify the successful Proposer of their intent. Please indicate below if you will permit other governmental entities to purchase from your agreement with the City. Yes, Others can purchase [ ] No, Only the City can purchase U. CONTRACT TERMS AND CONDITIONS. EXCEPT WHERE PROPOSER MAKES SPECIFIC EXCEPTION IN THE SUBMITTED PROPOSAL, ANY CONTRACT RESULTING FROM THIS RFP WILL CONTAIN THE FOLLOWING TERMS AND CONDITIONS, WHICH PROPOSER HEREBY ACKNOWLEDGES, AND TO WHICH PROPOSER AGREES BY SUBMITTING A PROPOSAL: 1. Delivery of Products and/or Services A. Pavment Terms: Unless otherwise specified in the Scope of Services or otherwise agreed to in writing by the City, payment terms for the City are Net 30 days upon receipt of invoice. B. Warranty of Products and Services: All products furnished under this contract shall be warranted to be merchantable and good quality and fit for the purposes intended as described in this Proposal, to the satisfaction of City and in accordance with the specifications, terms, and conditions of the Scope of Services, and all services performed shall be warranted to be of a good and workmanlike quality, in addition to, and not in lieu of, any other express written warranties provided. C. Late Delivery or Performance: If Proposer fails to deliver acceptable goods or services within the timeframes established in the Project Schedule, the City shall be authorized to purchase the goods or services from another source and assess any increase in costs to the defaulting Proposer, who agrees to pay such costs within ten days of invoice. D. Title to Goods and Risk of Loss: For goods to be provided by Proposers hereunder, if any, the title and risk of loss of the goods shall not pass to City until City actually receives, takes possession, and accepts the goods and the installation of such goods, has tested the system, and determined that it is in good and acceptable working order. 2. Miscellaneous A. Independent Contractor: Proposer agrees that Proposer and Proposer's employees and agents have no employer -employee relationship with City. Proposer agrees that if Proposer is selected and awarded a contract, City shall not be responsible for the Federal Insurance Contribution Act (FICA) payments, Federal or State unemployment taxes, income tax withholding, Workers Compensation Insurance payments, or any other insurance payments, nor will City furnish any medical or retirement benefits or any paid vacation or sick leave. B. Assienments: The rights and duties awarded the successful Proposer shall not be assigned to another without the written consent of the Purchasing Manager. Such consent shall not relieve the assigner of liability in the event of default by the assignee. City of Southlake - RFP220IB380AB220002 - Page 40 of 45 C. Liens: Proposer shall indemnify and save harmless the City against any and all liens and encumbrances for all labor, goods, and services which may be provided to the City by Proposer or Proposer's vendor(s), and if the City requests, a proper release of all liens or satisfactory evidence of freedom from liens shall be delivered to the City. D. Gratuities / Bribes: Proposer certifies that no bribes in the form of entertainment, gifts, or otherwise, were offered or given by the successful Proposer, or its agent or representative, to any City officer, employee or elected representative, with respect to this RFP or any contract with the City, and that if any such bribe is found to have been made this shall be grounds for voiding of the contract E. Financial Particioation: Proposer certifies that it has not received compensation from the City to participate in preparing the specifications or RFP on which the Proposal is based and acknowledges that this contract may be terminated and/or payment withheld if this certification is inaccurate. F. Reauired Licenses: Proposer certifies that he holds all licenses required by the State of Texas for a provider of the goods and/or services described by the Scope of Services herein. G. Authority to Submit Proposal and Enter Contract. The person signing on behalf of Proposer certifies that the signer has authority to submit the Proposal on behalf of the Proposer and to bind the Proposer to any resulting contract. H. Comnliance with Annlicable Law: Proposer agrees that the contract will be subject to, and Proposer will strictly comply with, all applicable federal, state, and local laws, ordinances, rules, and regulations. I. Comnliance with HB 89: Proposer agrees per HB 89 vendor shall not boycott Israel at any time while providing roducts or services to the City of Southlake. Yes, we agree [ ] No, we do not agree [ ] N/A J. Comnliance with SB 252: Proposer agrees per SB 252 vendor shall not do business with Iran, Sudan or a foreign terrorist organization while providing products or services to the City of Southlake. (Yes, we agree [ ] No, we do not agree K. Compliance with SB 13: Proposer agrees per SB 13 vendor does not boycott energy companies as those terms are defined in the Texas Government Code § 809.001, and will not boycott energy companies during the term of any contract with the City of Southlake. Yes, we agree [ ) No, we do not agree L. Compliance with SB 19: Proposer agrees per SB 19 vendor does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association as those terms are defined in the Texas Government Code § 2274.001, and that vendor will not so discriminate during the term of any contract with the City of Southlake. Yes, we agree [ ] No, we do not agree 3. Financial Responsibility Provisions A. Insurance: The Proposer, consistent with its status as an independent contractor, shall carry, and shall require any of its subcontractors to carry, at least the following insurance in such form, with such companies, and in such amounts (unless otherwise specified) as City may require: Worker's Compensation and Employer's Liability insurance, including All States Endorsement, to the extent required by federal law and complying with the laws of the State of Texas; City of Southlake - RFP220IB380AB220002 - Page 41 of 45 ii. Commercial General Liability insurance, including Blanket Contractual Liability, Broad Form Property Damage, Personal Injury, Completed Operations/Products Liability, Premises Liability, Medical Payments, Interest of Employees as additional insureds, and Broad Form General Liability Endorsements, for at least One Million Dollars ($1,000,000) Combined Single Limit Bodily Injury and Property Damage on an occurrence basis; iii. Comprehensive Automobile Liability insurance covering all owned, non -owned or hired automobiles to be used by the Contractor, with coverage for at least One Million Dollars ($1,000,000) Combined Single Limit Bodily Injury and Property Damage. B. Indemnification: Proposer agrees to defend, indemnify and hold harmless the CIty, all of its officers, Council members, agents and employees from and against all claims, actions, suits, demands, proceedings, costs, damages and liabilities, including reasonable attorneys' fees, court costs and related expenses, arising out of, connected with, or resulting from any acts or omissions of Proposer or any agent, employee, subcontractor, or supplier of Proposer in the execution or performance of this contract without regard to whether such persons are under the direction of City agents or employees. City of Southlake - RFP2201B380AB220002 - Page 42 of 45 Appendix C — Farm CIQ WHO: The following persons must file a Conflict of Interest Questionnaire with the City if the person has an employment or business relationship with an officer of the City that results in taxable income exceeding $2,500 during the preceding twelve — month period, or an officer or a member of the officer's family has accepted gifts with an aggregate value of more than $250 during the previous twelve — month period and the person engages in any of the following actions: 1. contracts or seeks to contract for the sale or purchase of property, goods or services with the City, including any of the following: a. written and implied contracts, utility purchases, purchase orders, credit card purchases and any purchase of goods and services by the City; b. contracts for the purchase or sale of real property, personal property including an auction of property; c. tax abatement and economic development agreements; 2. submits a bid to sell goods or services, or responds to a request for proposal for services; 3. enters into negotiations with the City for a contract; or 4. applies for a tax abatement and/or economic development incentive that will result in a contract with the City THE FOLLOWING ARE CONSIDERED OFFICERS OF THE CITY: l . Mayor and City Council Members; 2. City Manager; 3. Board and Commission members and appointed members by the Mayor and City Council; 4. Directors of 4A and 4B development corporations; 5. The executive directors or managers of 4A and 4B development corporations; and 6. Directors of the City of Southlake who have authority to sign contracts on behalf of the City. EXCLUSIONS: A questionnaire statement need not be filed if the money paid to a local government official was a political contribution, a gift to a member of the officer's family from a family member; a contract or purchase of less than $2,500 or a transaction at a price and subject to terms available to the public; a payment for food, lodging, transportation or entertainment: or a transaction subject to rate or fee regulation by a governmental entity or agency. WHAT: A person or business that contracts with the City or who seeks to contract with the City must file a "Conflict of Interest Questionnaire" (FORM CIQ) which is available online at www.ethics.state.tx.us and a copy of which is attached to this guideline. The form contains mandatory disclosures regarding "employment or business relationships" with a municipal officer. Officials may be asked to clarify or interpret various portions of the questionnaire. WHEN: The person or business must file: 1. the questionnaire —no later than seven days after the date the person or business begins contract discussions or negotiations with the municipality, or submits an application, responds to a request for proposals or bids, correspondence, or other writing related to a potential contract or agreement with the City; and 2. an updated questionnaire — within seven days after the date of an event that would make a filed questionnaire incomplete or inaccurate. It does not matter if the submittal of a bid or proposal results in a contract. The statute requires a vendor to file a FORM CIQ at the time a proposal is submitted or negotiations commence. WHERE: The vendor or potential vendor must mail or deliver a completed questionnaire to the Finance Department. The Finance Department is required by law to post the statements on tite City's website. ENFORCEMENT: Failure to file a questionnaire is a Class C misdemeanor punishable by a fine not to exceed $500. It is an exception to prosecution that the person files a FORM CIQ not later than seven business days after the person received notice of a violation. NOTE: The City does not have a duty to ensure that a person files a Conflict of Interest Questionnaire. City of Southlake - RFP220IB380AB220002 - Page 43 of 45 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 1491. 80th Leg., Regular Session. OFFICE USE ONLY This questionnaire is being filed in accordance with Chapter 176, Local Government Code Date Received by a person who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the person meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006. Local Government Code. A person commits an offense if the person knowingly violates Section 176.006. Local Government Code. An offense under this section is a Class C misdemeanor. J Name of person who has a business relationship with local governmental entity. J ❑ ll( c L Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate ) 3 Name of local government officer with whom filer has employment or business relationship. Name of Officer This section (item 3 including subparts A, B. C & D) must be completed for each officer with whom the filer has an employment or other business relationship as defined by Section 176 001(1-a), Local Government Code Attach additional pages to this Form CIO as necessary. A Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the filer of the questionnaire? 71 Yes F� No B Is the filer of the questionnaire receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? t / JrP1 ED Yes ED No A 1C Is the filer of this questionnaire employed by a c oration or other business entity with respect to which the local government officer serves as an officer or director, or hoI an ownership of 10 percent or more? aYes allo D Describe each employment or business relationship with the local government officer named in this section 41 Signature of person doing business with the governmental entity Date Adopted 06129t2007 City of Southlake - RFP2201B380A.B220002 - Page 44 of 45 CERTIFICATE OF INTERESTED PARTIES Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Apex Concrete Construction Inc. Keller, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Southlake, Texas FORM 1295 1of1 OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2022-887409 Date Filed: 05/17/2022 Date Acknowledged: g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. RFP22016380AB220002 Concrete Services 4 Name of Interested Parry 5 Check only if there is NO interested Party. X 6 UNSWORN DECLARATION Nature of interest City, State, Country (place of business) (check applicable) I, Controlling Intermediary My name is ,and my date of birth is 5 —1 I / My address is I j 0 2 (s et) (city) (state) (zip code) (country) I declare under penalty ���o111f perjury that the foregoing is true and correct. Executed in �g4"A-rr- County, State of ' r— 7�/� �1 on the3ay of 20��/ (month (year) Sign ! o authofzed agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.191b5cdc