Item 4K - MemoItem 4K
CITY OF
SOUTHLAKE
MEMORANDUM
June 18', 2024
To: Alison Ortowski, City Manager
From: Robert Cohen, Director Public Works
Timothy Slifka, Purchasing Manager
Subject: Approve contract renewal with Apex Concrete Construction
Inc., for citywide concrete services in an amount not to exceed
$4,000,000.
Action
Requested: Approve contract renewal with Apex Concrete Construction
Inc., for citywide concrete services in an amount not to
exceed $4,000,000.
Background
Information: In June 2022, the City Council approved the contract for
citywide concrete services. The first renewal of the contract
occurred in June 2023. An economic price adjustment
contained in the agreement allows Apex Concrete to apply a
maximum of a 4% markup on their proposed line items
annually. Apex Concrete did not escalate its prices in 2023.
The current request is for the second of four possible
contract renewals. Each annual renewal contains provisions
for Apex Concrete to consider an economic price adjustment
of 4%. The vendor, per contract allowance, is requesting a
4% increase as part of this renewal.
The contract provides concrete -related services for the City
of Southlake, including:
• Concrete flat work, including removal
• Curb and gutter repairs and new installations
• Sidewalk new installation and repair service
• Exposed aggregate finish
• Colored concrete service
• Stamped concrete service
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Item 4K
• Brick pavers and truncated domes service
• Vertical retaining wall installation and repair services
• French drain installation services
Financial
Considerations: This is an annual contract whose contract terms extend from
August to August every year. The following provides a
summary of total spending amounts and approved
authorizations:
Fiscal Year Spend Spend -to -Date
Authorization Amount
2023 $1,000,000 $670,000
2024 $1,980,000 $1,044,960
2025 $4,000,000 -
The spending authorization for concrete services in FY 2023
was $1,000,000. The total spend for FY 2023 concrete
services was approximately $670,000, which did not include
any CIP projects. The Year -to -Date spending for concrete
services in FY 2024 is $1,044,960. The current spending
authorization for FY 2024 is $1,980,000. We anticipate a
greater number of CIP projects in FY 2025 and are
requesting a not -to -exceed spending authorization of
$4,000,000.
Funding for these projects is budgeted in the Capital
Improvements Program, the approved FY 2024 operating
budgets, and the proposed FY 2025 operating budgets.
Project Name
Estimated
Cost
Operations
Various Drainage Projects
$250,000
Various Street and Sidewalk Projects
$250,000
SILTS Enhancement Projects (E & W
$250,000
Grand Ave)
Various Parks Projects
$180,000
Capital Imrovements CIP
CIP Project — Union Church/Pearson Ln
$200,000
Sidewalk
CIP Project— Randol Mill Rd Sidewalk
$1,000,000
CIP Project — Morgan Rd Sidewalk
$350,000
CIP Project — Dove Rd Sidewalk
$660,000
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Item 4K
CIP Project — S Peytonville Rd Sidewalk $150,000
CIP Project — Maranatha Way Connector $350,000
Contingency $214,400
Total: $4,000,000
2024 Rate Increase 4%
Strategic Link: Focus Areas — Infrastructure and Development
Financial Objectives: F2 — Investing to provide & maintain
high quality public assets.
Business Objectives: B2 — Collaborating with select partners
to implement service solutions.
Citizen Input/
Board Review: None
Legal Review: The City Attorney reviewed the original proposal documents
to form.
Alternatives: Deny approval and re -bid citywide concrete services
Supporting
Documents: Attachment A: Apex Concrete Renewal 24-25 Full Packet
Staff
Recommendation: Approve contract renewal for this service.
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