Item 4J - MemoCITY OF
SOUTHLAKE
MEMORANDUM
(June 18, 2024)
To: Alison Ortowski, City Manager
From: Rob Cohen, Director of Public Works
Item 4J
Subject: Approve an Engineering Services Agreement (ESA) with KSA
Engineers, Inc. (KSA) to provide engineering design services,
for the Randol Mill Waterline and Sidewalk Improvement Project
in an amount not to exceed $400,000.
Action
Requested: Approve an Engineering Services Agreement (ESA) with KSA
Engineers, Inc. (KSA) to provide engineering design services, for the
Randol Mill Waterline and Sidewalk Improvement Project in an
amount not to exceed $400,000.
Background
Information: On January 16, 2024, the City Council approved an ESA for
preliminary design services totaling $136,000. These services
included data collection and schematic design for proposed sidewalk
and waterline improvements. The proposed ESA will further develop
the preliminary design and produce the final design.
This project aims to make waterline and sidewalk improvements
along Randol Mill Avenue from Morgan Road to the Southlake City
limits, just south of W. Dove Road, which connects to the Town of
Westlake. The proposed improvements include upsizing an existing
8-inch waterline to a 12-inch waterline as recommended in the City's
water masterplan (validated by the most recent water model), as well
as adding a 5-foot sidewalk as per the City's Pathways Masterplan
to provide connectivity among neighborhoods along Randol Mill,
including Dove Acres, Enclave, Hillwood Estates, Regal Oaks, and
Tuscan Ridge.
In response to concerns raised by residents regarding pedestrian
safety along Randol Mill, this initiative became part of the December
2021 Pathways Master Plan Update. The newly planned sidewalk
aims to enhance connectivity among neighborhoods situated along
Randol Mill Avenue, encompassing Dove Acres, Enclave, Hillwood
Estates, Regal Oaks, and Tuscan Ridge. The City remains
committed to prioritizing the establishment of a secure, seamless,
and efficient sidewalk network to facilitate connectivity between
neighborhoods and close existing gaps in pedestrian facilities.
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Item 4J
Additionally, there is currently an existing 8-inch water line along this
corridor, identified as Water Master Plan Project #19, which will be
upgraded to a 12-inch water line. Upsizing the water main will
improve water flow, maintain pressure, and ensure clean water
access for residents to align with recommendations from the latest
water model provided by Freese and Nichols.
This contract incorporates final design, construction support, and
land acquisition services for waterline and sidewalk improvements.
Based on current conditions and the need to integrate new
pedestrian facilities, the project may encompass additional factors,
including adjustments to grading and drainage. The agreement
amount for engineering design is not to exceed $400,000 and
includes $55,000 in contingency for any additional engineering
services.
Financial
Considerations: Funding for the agreement is budgeted as part of the approved FY
2024 Capital Improvement Program. This award is within the project
budget.
Strategic Link: This item links to the City's Strategy Map strategic focus area of
Infrastructure and development. It specifically relates to the City's
Objective, F2: Invest to Provide and maintain High -Quality Public
Assets.
Citizen Input/
Board Review: None.
Legal
Review: The proposed agreement is a standard agreement that the City
Attorney has reviewed and approved.
Alternatives: The City Council may approve or deny the contract.
Staff
Recommendation: Approve an Engineering Services Agreement (ESA) with KSA
Engineers, Inc. (KSA) to provide engineering design, right-of-way,
and construction phase services for the Randol Mill Waterline and
Sidewalk Improvement Project in an amount not to exceed $400,000.
Supporting
Documents: Attachment A: Engineering Services Agreement
Staff
Contact: Rob Cohen, P.E. Director of Public Works
Kevin Ferrer, P.E., City Engineer
Bryan Ahumada, P.E., Civil Engineer
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