Item 4H - MemoItem 4H
ICITY OF
SOUTHLAKE
MEMORANDUM
(June 18, 2024)
To: Southlake Parks Development Corporation
From: Rob Cohen, Director of Public Works
Subject: Approve an Engineering Services Agreement (ESA) with
Kimley-Horn to provide professional services for a feasibility
study package for the Southlake Sports Complex in an amount
not to exceed $275,000.
Action
Requested: Approve an Engineering Services Agreement (ESA) with Kimley-
Horn to provide professional services for a feasibility study package
for the Southlake Sports Complex in an amount not to exceed
$275,000.
Background
Information: The purpose of this item is to approve an engineering services
agreement (ESA) with Kimley-Horn to provide professional services
for a feasibility study package for the Southlake Sports Complex
(SSC) in an amount not to exceed $275,000. The SSC is included in
the Southlake 2035 Parks, Recreation & Open Space
Comprehensive Plan. It involves the redevelopment of the current
SSC into a new community park per the concept plan.
The project will combine the existing SSC site, located at 2100
Crooked Lane, with the existing Public Works Operations facility,
located at 1950 East Continental Boulevard. The proposed
community park amenities include the following elements identified
in the concept plan: synthetic turf at expanded large field, synthetic
turf on baseball fields, concession/restroom building, pavilions and
shade structures, parks maintenance and storage building, fully
accessible playground, trail development and connectivity, fitness
stations, batting cages, entry feature, field and common area
improvements, parking, two park entrances, drop off zone, fencing,
landscape & irrigation enhancements, and public art. The project will
also include demolishing the existing metal building and converting
the current Public Works Operations Center to park space and
stormwater infrastructure.
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Item 4H
Park Board reviewed the proposed amenities for the SSC on May
20, 2024. The Board participated in an exercise to rank the amenities
by phase, call out amenities to be scaled, and propose alternatives,
such as a cricket field in lieu of a baseball field. The Southlake Parks
Development Corporation (SPDC) Board concurred with these
recommendations at its June 4, 2024 meeting. The feasibility study
will incorporate and explore these recommendations to provide
flexible options for developing the site, based on evolving community
needs.
The feasibility study will be performed to understand the total scope
of work and costs associated with the onsite improvements of the
SSC site. Tasks to be completed during the feasibility study include
Phase 1 Environmental Site Assessment (Environmental), drainage
study/analysis, feasibility report, and phasing plan analysis, civil
engineering narrative, geotechnical investigation, and subsurface
utility engineering (SUE) study. The deliverables for this effort will
include the opinion of probable construction costs (OPCC), to help
the City with scoping and programming this project moving forward.
The requested authorization includes the anticipated budget for
Phase 2 Environmental, based on Kimley-Horn's estimation of the
average cost of this task. Phase 2 Environmental involves detailed
sampling and lab tests due to the existing city fueling stations at the
Public Works Operations site. However, the findings of the Phase 1
Environmental will determine the extent of the sampling and testing
and the specific scope of work.
Kimley-Horn is anticipated to complete and finalize the feasibility
study package within approximately six months of receiving the
Notice to Proceed.
This feasibility study does not include an evaluation of East
Continental Boulevard in front of the SSC site. This area will be
included as part of a larger traffic study involving East Continental
Boulevard, the roundabout at South Carroll Avenue, and Brumlow
Avenue. The recommendations from that study for offsite roadway
improvements for the SSC site will be assessed and evaluated as
part of the Capital Improvement Program.
Financial
Considerations: Funding for this agreement is budgeted in the Capital Improvements
Program in the SPDC Fund.
Strategic Link: This item links to the City's Strategy Map strategic focus area of
Infrastructure & Development Objective F2: Investing to provide &
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Item 4H
maintain high quality public assets. It is also included in the 2035
Parks, Recreation & Open Space Plan.
Citizen Input/
Board Review: Park Board reviewed the proposed amenities for the SSC on May
20, 2024, and provided feedback on the ranking, scaling, and
alternatives for the different amenities.
The SPDC Board concurred with the Park Board's feedback and
approved the expenditure of SPDC funds for this agreement at its
June 4, 2024 meeting.
Legal
Review: The proposed agreement was reviewed and approved by the City
Attorney.
Alternatives: The City Council may approve or deny the agreement.
Staff
Recommendation: Approve an Engineering Services Agreement (ESA) with Kimley-
Horn to provide professional services for a feasibility study package
for the Southlake Sports Complex in an amount not to exceed
$275,000.
Supporting
Documents: Attachment A: Site Map
Attachment B: Concept Master Plan
Attachment B: Engineering Services Agreement (ESA)
Staff
Contact: Rob Cohen, Director of Public Works
Lauren LaNeave, Deputy Director of Public Works - Administration
Mamerto Estepa Jr., P.E., Project Manager
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