2024-06-18 CC agendaCITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA JUNE 18,202
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
Call to order.
2. Invocation: Clayton Reed
3. Presentation from the Leadership Southlake Class
4. Stars and Stripes 251h Anniversary Update
5. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at any
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subject matter of this
City Council meeting.
Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding potential contract renewal
with Barnes & Thornburg.
2. Section 551.074: Deliberation regarding personnel matters.
a. Deliberate the appointment of City board and commission members.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
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City of Southlake
City Council meeting agenda
June 18, 2024
Page 2 of 7
A. Mayor's Report
B. City Manager's Report
1. Annual Development Report
2. Monthly Financial Report (written)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the June 4, 2024, Regular City Council meeting.
B. Excuse the absence of Councilmember Amy Torres-Lepp from the August
6, 2024, Regular City Council meeting.
C. Excuse the absences of Planning and Zoning Commissioners Stacy Driscoll
and Gina Phalen from the Regular Planning and Zoning Commission
meeting held on June 6, 2024.
D. Approve ZA24-0021, Plat Revision for Lot 15R, Block 1, Reserve of
Southlake, being a revision of Lot 15, Block 1, Reserve of Southlake, and
Tract 3A01 F8, F. Throop Abstract No. 1511, City of Southlake, Tarrant
County, Texas, and located at 1717 Bur Oak Dr., Southlake, Texas. Current
Zoning: "SF-1X Single Family Residential District. SPIN District #4.
E. Approval of a Plat Extension for Cases ZA20-0005 and ZA20-0007,
Preliminary Plat and Final Plat for Stanfield Addition (aka Wheelhouse
Addition) on property described as Tracts 6C01A, 6CO2, 6C, and 6CO3,
Jesse G. Allen Survey, Abstract No. 18, City of Southlake, Tarrant County,
Texas and located at 880 - 950 Davis Blvd. (F.M. 1938), Southlake,
Texas. Current Zoning: "S-P-1" Detailed Site Plan District and 1-1" Light
Industrial District. SPIN Neighborhood #11.
F. Approve ZA24-0024, Plat Revision for Lots 3R1 and 3R2, Block 1, Parkway
Office Center Addition, being a revision of Tract 6C, Thomas M. Hood
Survey Abstract 705, and Lot 3A, Block 1, Parkway Office Center Addition,
Tarrant County, Texas, and located at 1700 N. White Chapel Blvd. and 190
City of Southlake values. -
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City of Southlake
City Council meeting agenda
June 18, 2024
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W. SH 114, Southlake, Texas. Current Zoning: "S-P-1" Detailed Site Plan
District. SPIN District #3.
G. Approve ZA24-0025, Preliminary Plat for Lot 1, Block 1, City of Southlake
M.S.C. and P.S.T. Addition, on property described as Tracts 2E and 2E07,
John N. Gibson Survey Abstract 591, and Tract 1A1, Harrison Decker
Survey Abstract 4838, City of Southlake, Tarrant County, Texas, and
located at 1630-1638 Brumlow Ave. Current Zoning: "AG" Agricultural
District. SPIN District #8.
H. Approve an Engineering Services Agreement (ESA) with Kimley-Horn to
provide professional services for a feasibility study package for the
Southlake Sports Complex in an amount not to exceed $275,000.
Approve a Professional Services Agreement (PSA) with Stateside Right of
Way Services for appraisal, acquisition, and negotiation services in an
amount not to exceed of $78,000.
J. Approve an Engineering Services Agreement (ESA) with KSA Engineers,
Inc. (KSA) to provide engineering design services for the Randol Mill
Waterline and Sidewalk Improvement Project in an amount not to exceed
$400,000.
K. Approve contract renewal with Apex Concrete Construction Inc., for
citywide concrete services in an amount not to exceed $4,000,000.
L. Ratify expenditures with Sims Grass Inc., for sod services in an amount of
$83,631.20.
M. Purchase sod and installation services from C Green Scaping in an amount
not to exceed $197,000.
N. Approve a contract change order with Hodge and Associates for a total not
to exceed amount of $85,000 for services required to start design on the SH
114 ramp reversal project and complete the SH 114 frontage road project.
O. SV24-0004, Sign Variance for OpenAir Advisers, located at 280 Miron
Drive, Southlake, Texas.
P. City Council confirmation of the City Manager's appointment of Interim
Police Chief Ashleigh Casey as Chief of Police.
REGULAR AGENDA:
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City of Southlake
City Council meeting agenda
June 18, 2024
Page 4 of 7
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
proceeding, the City Council will not discuss, consider, or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 1284, 2nd Reading, appointing Carol Montgomery as the
Judge of the Municipal Court of Record and authorizing the Mayor to
execute an agreement with the Municipal Judge. PUBLIC HEARING
B. Ordinance No. 480-816 (formerly Ordinance No. 480-297A), ZA24-0018,
2nd Reading, Zoning Change and Site Plan for Tom Thumb Gasoline
Service Station & Convenience Store, to include a Variance to Masonry
Ordinance No. 577, as amended at property described as Lot 4R, L.B.G.
Hall No. 686 Addition, an addition to the City of Southlake, Tarrant County,
Texas, and located at 110 W. Southlake Blvd., Southlake, Texas. Current
Zoning: "S-P-2" Generalized Site Plan District with limited "C-3" Uses.
Requested Zoning: "S-P-1" Detailed Site Plan District with limited "C-3"
Uses. SPIN Neighborhood #7. PUBLIC HEARING
C. SV24-0005, Sign Variances for Tom Thumb Gasoline Service Station &
Convenience Store, located at 110 W. Southlake Blvd., Southlake, Texas.
7. Ordinances, first readings, and related items: (There are no items on this agenda.)
8. Resolutions. -
A. Resolution No. 24-021, appointing members, chairs and/or vice chairs to
various positions on the Building Board of Appeals, Parks and Recreation
Board, Planning and Zoning Commission, Southlake Parks Development
Corporation, and Zoning Board of Adjustment.
9. Other items for consideration:
A. Approve an Engineering Services Agreement (ESA) with Kimley-Horn to
provide professional services for the development of construction
documents and construction phase services for TxDOT's FM 1938 Median
Construction project in an amount not to exceed $125,000.
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
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City of Southlake
City Council meeting agenda
June 18, 2024
Page 5 of 7
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Nall, 1400 Main Stree!,,.S�l�q, Texas, on Friday; June 14, 2024, by 5:00 p.m.,
pursuant to the I exas� Qv nrne*,Cfide, Chapter 551
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City retary ""> `°•....... ,.
If you plan to attend this `p�i(l i4ing(I and have a disability that requires special needs, please
advise the City Secretary's Office 48 hours in advance at 817-748-8016 and reasonable
accommodations will be made to assist you.
City of Southiake values. -
Integrity ♦ Innovation ♦ Accountability a Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
June 18, 2024
Page 6 of 7
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. Michael Fisher et al v. City of Southlake et al; Civil Action No. 4:23-cv-01102-0.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regardinq prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regardinq security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 551.089: Deliberation regarding security devices or security audits. The City
Council may discuss or deliberate regarding security assessments or deployments
relating to information resources technology; network security information as described
by Section 2059.055(b); the deployment, or specific occasions for implementation, of
security personnel, critical infrastructure, or security devices; or results of security audits.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
City of Southlake values:
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City of Southlake
City Council meeting agenda
June 18, 2024
Page 7 of 7
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system, 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork