No preview available
2024-020 RESOLUTION NO. 24-020 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, AMENDING THE BYLAWS OF THE SOUTHLAKE YOUTH ACTION COMMISSION, PROVIDING AN EFFECTIVE DATE. Whereas, the City Council created the Southlake Youth Action Commission as set forth in Ordinance No. 610, dated June 21 , 1994; and, Whereas, the Southlake Youth Action Commission acts as an advisory board to the City Council in all matters affecting youth programs and issues. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, THAT: Section 1. All the findings in the preamble are found to be true and correct and the City Council does hereby incorporate said findings into the body of this resolution as if copied in its entirety. Section 2. The Southlake Youth Action Commission Bylaws set forth in Exhibit "A" are hereby adopted, and any amendments to such bylaws must be approved by the City Council. Section 3. This resolution is hereby effective upon passage and approval by the City Council. PASSED AND APPROVED THIS THE 4TH DAY OF JUNE 2024. CITY OF SOUTHLAKE, TEXAS AA/(_. `N%.�cuTHLAkF r'i,, Shawn McCaskill A EST: Mayor y Am"ell:19 TRW ' City -cretary a• Exhibit A BY-LAWS OF THE SOUTHLAKE YOUTH ACTION COMMISSION ARTICLE I PURPOSE AND POWERS Section 1.1 Purpose The Southlake City Council established the Southlake Youth Action Commission to act as an advisory board to the City Council in all matters affecting youth programs and issues. Section 1.2 Powers In fulfillment of its purpose,the Southlake Youth Action Commission shall be governed by Ordinances Nos. 610, 723, 969, 1228A and 1228B. ARTICLE II COMMISSION MEMBERS Section 2.1 Membership (a) The youth action commission shall consist of seven (7) students enrolled in school grades nine(9)through twelve (12)that reside in the city of Southlake or attend Carroll Independent School District. (b)The youth action commission may appoint an unlimited number of alternate members. Alternates must also be enrolled in grades nine(9)through twelve (12), and reside in the city of Southlake or attend Carroll Independent School District. (b) Members and alternates are appointed to the Commission by the Community Services Director or appointee after submitting an application at the beginning of each school year. Members and alternates are appointed for a one-year term. Section 2.2 Meetings of the Commission The Commission shall hold meetings monthly on the 2nd Monday of each month of the school year(October-May). All meetings and deliberations of the commission shall be called, convened, held, and conducted, and notice shall be given to the public, in accordance with Chapter 551 of the Texas Local Government Code. Exhibit A Members not able to attend a regular meeting or special meeting shall notify the Community Services staff liaison or the Chair of the Commission by 12:00 noon of the meeting day. Section 2.3 Special Meetings Upon the request of any Commission member,the Chair or Vice-Chair shall call a special meeting of the Commission. The Chair shall fix a place and time for such special meetings of the Commission subject to posting public notice in compliance with Chapter 551 of the Texas Local Government Code. Section 2.4 Quorum A simple majority of the Commission shall constitute a quorum to conduct official business of the Commission. A vote of the simple majority of the quorum shall be required for any action taken by the Commission. Section 2.5 Conduct of Business (a) At the meeting of the Commission,matters pertaining to the business of the Commission, as posted on the agenda, shall be considered in accordance with the rules of procedure as from time to time prescribed by the Commission. (b)At all meetings of the Commission,the Chair shall preside. In the absence of the Chair, the Vice Chair shall preside. In the absence of both the Chair and the Vice Chair, the secretary shall reside. (c) The Chair shall be a voting member of the Commission. (d) Minutes of each Commission meeting shall be filed with the City Secretary and made available upon request. Section 2.6 Vacancies Any vacancy in the board shall be filled by remaining Standing members for the length of the unexpired term. Should no qualified Standing members seek election to one of the replacement positions then any alternate member shall be eligible to seek the position. Section 2.7 Staff Liaisons The City Manager shall designate a staff member to attend the SYAC Commission meetings and communicate between the Commission and the city Exhibit A ARTICLE III OFFICERS Section 3.1 Officers and Terms of Office (a) The Officers of the Commission shall be a Chair, Vice-Chair, and Secretary. (b)At the second regular meeting of each year, the commission shall elect by majority vote from the Standing members,the officers. The officers shall serve a one-year term until their successors are elected. (c) Any officer shall be subject to removal from office at any time by a vote of the majority of the Commission. (d)A vacancy in the office of any elected officer shall be filled by a vote of the majority of the commission members at the next regular meeting, following the effective date of the vacancy. Sections 3.2 Powers of the Chair The Chair shall preside at all meetings of the commission and perform all duties incident to the office of the chair. Section 3.3 Vice Chair In the absence of the Chair, or in the event of his/her inability or refusal to act,the Vice-Chair shall perform the duties of the Chair. And when so acting shall have all the powers of and be subject to all the restrictions upon the Chair. Section 3.4 Compensation SYAC members shall not receive any salary or compensation for their services as SYAC members. ARTICLE IV ROLES AND RESPONSIBILITIES Section 4.1 Roles and Responsibilities The duties and responsibilities of the Southlake Youth Advisory Commission are advisory in nature. The Commission shall: Exhibit A (a) Evaluate the current issues affecting youth in the City and bring those to the attention of the City Council and other boards, commissions, or committees, as necessary. (b) Participate in community service projects to encourage youth to make a difference in the community through volunteerism. (c) Prepare and submit to the City Council an annual report of youth-related programs and services. ARTICLE V AMENDMENTS TO BYLAWS Section 5.1 Amendments to Bylaws These bylaws may be altered, amended, or repealed and new bylaws may be adopted by a majority of the SYAC members present at any regular meeting, or any special meeting, if at least two(2) days written notice is given of an intention to alter, amend, or repeal these bylaws or to adopt new bylaws at such meeting. PASSED AND APPROVED at a regular meeting of the Southlake Youth Action Commission of the City of Southlake, Texas the 8th day of April 2024. PASSED AND APPROVED at a regular meeting of the City Council of the City of Southlake, Texas the 4th day of June 2024. Original May 9, 1997 Approved By: SYAC 1st Amendment March 2, 2010 Approved By: City Council 2°d Amendment May 1, 2018 Approved By: City Council 3rd Amendment April 8, 2024 Approved By: SYAC June 4, 2024 City Council