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Item 6D - SPIN ReportJUSOUTHLAKE SPIN MEETING REPORT SPIN Item Number: SPIN2023-31 City Case Number: ZA24-0010 Project Name: Southlake Municipal Service Center SPIN Neighborhood: 8 Meeting Date: December 12, 2023 Meeting Location: 1400 Main Street, Southlake, TX City Council Chambers Total Attendance: 19 Hosts: Tracy Harrow Applicant Presenting: Mo Estepa City Staff Present: Madeline Prater, Business Manager Town Hall Forums can be viewed in their entirety by visiting http://www.cityofsouthlake.com and clicking on "I Want to" and "View" "Video on Demand" — forums are listed under SPIN by meeting date. FORUM SUMMARY: Property Situation: 1630 and 1638 Brumlow Ave. and the southern portion of 1719 E. Continental Blvd. Development Details: • Project Overview — Updated facility for Public Works Operations, construct a Fire Training Tower, relocate and consolidate Utility Billing, provide a large equipment yard and fuel depot, and situate the facility in an industrial environment with distance from residential development. • To the west of the property are businesses and to the south of us is NuStar. • To the east is Mustang Business Park, and to the north the site is currently undeveloped. • Tan colored shapes refer to the admin building, service bay building, public safety training tower, fuel island, as well as the covered parking, and storage areas. • In the SE corner of the development, we will have a pond. • To get a feel for how the facility operates, you'll enter the site off Brumlow Avenue. Visitor parking will turn right to access the visitor parking area. Staff will have a secure access parking lot behind the administration building and pool vehicles will have access via the service drive at the northerly edge of the property, which connects the east half of the site. • The proposed site will be comprised of three (3) building structures: the administration building, service bay building and public safety training tower. Southlake Program for the Involvement of Neighborhoods Municipal Service Center & Public Safety Training Tower Project now :+., ---, PROJECT OVERVIEW A PROJECT LOCATION PROJECT DESCRIPTION Project Overview UPDATED FACILITY FIRE TRAINING RELOCATE UTILITY FOR PUBLIC WORKS TOWER BILLING OPERATIONS LARGER EQUIPMENT YARD AND FUEL DEPOT INDUSTRIAL ENVIRONMENT WITH DISTANCE FROM RESIDENTIAL Project Overview � R 1950 E. Contiwdal BI 16301163811719 11rutaK a y Wl MIK AMM ROLM STAff i FAMR. , LOAOW AEA OWN MEW grA?YW Project Description - Rendering Project Description — Distinctive Features Jmr ,r '4n, Project Description - Rendering COLOR MATCHED STEEL PANEL L41 . ■ �u� kiiiI Iry reGRM - Project Description — Distinctive Features ® : :I ... ...»6 . 40NOW Project Description - Rendering Questions? Online Comment, Questions, and Concerns Forms: Q: What is the height of the training tower? A: 4-stories tall. Q: Any consideration moving the tower to the south side of the property? A: That was considered; however, the north side of the property was the optimal space for the tower to allow staff and other agencies to park their vehicles during training. C: Keep in mind that the north side of the property may be residential in the future (in relation to constructing a 4-story tower). Q: What will the access road be connected to, and will that eliminate the secondary emergency access gate onto Woodsey Ct.? A: It is designed to connect to Southwestern Dr. back into the park so we can access Hwy 26. A: The emergency access gate will not be removed from Woodsey Ct. Q: We read a Community Impact article saying this project is good to go and construction will start soon, is that true? A: We do plan to move forward with the design of this project; however, it is not approved yet. This project has been programmed in the City's improvements program with the intent of completion, but there are still several steps in the development process we must go through between now and construction. Q: Are there zoning changes required for this land? A: This is currently zoned as Industrial — which fits this application. Q: Will this replace the current Admin facility on Continental? A: Yes, our intent is to phase out the current location and pull the operations to this new facility. Also, we plan to bring the Utility Billing Department to the new facility. Q: Why are we building a whole new building? And what will we use the old existing building for once everyone has moved? A: The existing facility is older, and the size of our Public Works operations has outgrown the existing space. Prior to acquiring this new site, we explored expanding the current facility to meet our needs; however, the challenge was our proximity to residential lots which limited the ability to expand the site. Plans for the vacated existing site are to be rolled into the Southlake Sports Complex. C: A 4-story building looking into homes in Timarron and Warwick Green is intrusive. Q: Brumlow is 110% backed up every day, same as Continental; how many cars do you expect coming in and out for this new expanded facility? And at what times — due to school zones and the roundabout? A: In our capital improvements program, there is a plan to increase the capacity of Brumlow as a separate project in the future. Q: What is the timeline to widen Brumlow? A: I don't have the timeline right now, but it is on our radar for improvement. Q: Where is the current fire training tower located? A: The city does not currently have a training tower facility. Q: How many times a month will that be used, and how many extra people will be there for fire training? A: Chief Starr — Right now we are going to TCC. This will be a Southlake facility only, so we will not bring in outside entities. Our truck may be over there daily, but this facility is only for Southlake personnel. There will be no sirens or lights. Q: Will there be live fires? A: We use propane and theatrical smoke for fire training. No smoke should leave the facility; it is nontoxic. C: The washout pit does flood back there, just to note. Q: If you opt to move the fire tower to the south, could you move the storage facility to the north — this could be a tradeoff? A: We would have to evaluate everything wholistically and the impacts on moving any of the structures for operations and flow of traffic. C: It just seems like everything to the south is commercial. Q: It looks like there is a significant grade drop into the property; is that a one-story grade drop? A: There is a significant grade drop from Brumlow down to the building. C: So, with this grade drop, the 4-story training tower will really be a 3-story tower, correct? A: It could be mitigated. Q: Carroll has that two-lane roundabout circle; is that the plan for the roundabout at Continental and Brumlow to help traffic flow? A: There are plans for widening Brumlow from Hwy 26 to Continental. Q: Will the roundabout become two lanes? A: I do not have that information with me. SPIN Meeting Reports are general observations of SPIN Meetings by City staff and SPIN Representatives. The report is neither verbatim nor official meeting minutes; rather it serves to inform elected and appointed officials, City staff, and the public of the issues and questions raised by residents and the general responses made. Responses as summarized in this report should not be taken as guarantees by the applicant. Interested parties are strongly encouraged to follow the case through the Planning and Zoning Commission and final action by City Council. Southlake Connect Results for the December 12, 2023, SPIN Town Hall Forum 5M24.1546 AM Everbriege - Nahflcerlms Everbridge Suite City of Southlake - Citizen Alert {Organizatic; :.., eo N& Dashboard Universe Notifications Incidents Contacts Reports Settings Access Reports > Detailed Notification Analysis a SPIN Town Hall Forum -December 12th Detailed Notification Analysis SPIN Town Hall Forum - December 12th DETAILS call Results ■ 221 (1 92%) Attempted - Notification ID 1342745826301705 Confirmed Notification ■ 8721 (75, 65%)Attempted Mode Live - Not Confirmed ■ 257 (2 24%) Attempted - Notification Standard Not Connected Type -' ■ 2237 {19 %} Not Start Date Dec 6, 2023 Attempted StartTime 10:28:40 CST ■ 62 (0, 54%) Other Confirmation Yes Hide Details Requested Call Throttling Yes Call Resufts(per Delivery Path) Total Duration 6 hr(s) Message Attempted - Confirmed Volce7Text Format Voicemail Message Only Confirmed 221 Preference Delivery Order Organization Default Attempted - Not Confirmed Delivery Methods Organization Contacts 1.Pdmary sMS Delivered l i e 2.Seoondary SMS 3.Pdmary Email 4.Pdmary Mobile Delivered - To Voicemail 1721 5.Secondary Email 6.Seeondary Mobile 7.Home Phone Not Delivered- No Answer 126 S.Home Phone #2 9.Business Phone 10.TTY 1 TTD Device Delivered -To Handset 2902 1 l .Everbridge Mobile Ap ResidentConnection i.VOIP Not Delivered- Volcemall Hung 147 2.1-andline Up % of Total 1.92% 1.03% 14.97% 1.10% 25.24% 1.28% Not Delivered- Recipient Hung Up 383 3.33% Sent 3324 28.91% Attempted - Not Connected Not Delivered- Invalid Number 77 0.67% Not Delivered- Out of Service 105 0.91% Not Delivered- Carrier Expired 12 0.1 i]% Not Delivered- Downstream 54 0.47% Communication Error Not Delivered - Carrier Rejected 2 0.02% Not Delivered - Line Busy 7 0.06% https:lfmanager.e+�erbrtlpe.neNepatslnatificarimNiewf1342745826301705 112 5ft124, 16,46AM Everbridge. Notifications Call Resultaher Delivery Path) Total of Total Not Attempted Not Attempted - Inactive Path 239 2.08% Not Attempted - Unsubscribed 1190 10.35% Not Delivered - Contact Path Not Defined 6 C 06% Not Delivered - Duplicate Path 002 6.98 0 Other Not Delivered - Bounced Email 58 0.509G Not Delivered - Contact 4 0.03% Unavailable Attempts Over Time 7.5k Sk 2.Sk 01: a Shaw Details Privacy Rolicy I Terms of Use I © 2024 Everbridge, Inc. 24.1.0.4ca31a5d-2024-03-06-06r56 FE-VERSIONG ebs- manager -portal7968896744-kdl4m https Nmanagereverbddge neMh pods/ndi0.ationMe.11342745626301705 2/2