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2024-018 RESOLUTION NO. 24-018 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A MASS GATHERING FOR OKTOBERFEST LOCATED BETWEEN N. CARROLL AVE., E. SOUTHLAKE BLVD., CENTRAL AVE., FEDERAL WAY, AND PROSPECT ST., SOUTHLAKE, TEXAS, BEING DESCRIBED AS SOUTHLAKE TOWN SQUARE, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A", AND AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE. WHEREAS, a Specific Use Permit for a mass gathering for Oktoberfest has been requested by a person or corporation having a proprietary interest in the property zoned as "DT" Downtown District; and, WHEREAS, in accordance with the requirements of Section 45.1 (36) of the City's Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have given the requisite notices by publication and otherwise, and have afforded the persons interested and situated in the affected area and in the vicinity thereof; and, WHEREAS, the City Council does hereby find and determine that the granting of such Specific Use Permit is in the best interest of the public health, safety, morals and general welfare of the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. A Specific Use Permit is hereby granted for a mass gathering for Oktoberfest, on property within the City Of Southlake, Texas, located between N. Carroll Ave., E. Southlake Blvd., Central Ave., Federal Way, and Prospect St., location being described as Southlake Town Square, an addition to the City of Southlake, Tarrant County, Texas, more fully and completely described in Exhibit "A", and as depicted on the approved Site Plan attached hereto and incorporated herein as Exhibit "B" and providing an effective date, subject to the provisions contained in the comprehensive Page 1 zoning ordinance and the restrictions set forth herein. The following specific requirements and special conditions shall be applicable to the granting of this Specific Use Permit: City Council motion: May 7th, 2024: Approved (7-0), subject to the Staff Report dated April 30th, 2024, and approving a specific use permit for Oktoberfest for a period of five years. SUP REVIEW SUMMARY Planning Review Peyton Sherman Phone: (817) 748-8269 Informational Comments: • Please note that any or all of the Mass Gathering regulations may be applied to your event request. See Zoning Ordinance 480, as amended, Section 45.13. • A Special Event Permit will be required every year for this event. Any necessary sign and/or tent permits will also need to be submitted every year. Each year, a current confirmation from the property owner will need to be submitted to the city prior to that year's event. • All food vendors associated with the event(s) shall be required to obtain necessary Tarrant County Health Department permits. • Promotional signage approval and permits by appropriate City staff for the pavilion banner and small directional signs is required; and by the property owner for the banners hung across Main Street; and, TxDOT for the electronic message boards on S.H. 114. The applicant understands that the small directional signs cannot be placed in the public right of way. The applicant shall pursue permission from the City Engineer to place signs in the median along Carroll Avenue at Federal Way and at Main Street. Pursuant to Section 5.2.5 of Sign Ordinance 704, as amended, permission may be granted by the City for public purposes. These signs are intended to direct traffic to parking areas. • On the date(s) of the event, anything that requires inspection cannot be moved, modified, or changed after inspection. • No obstructions of any kind are allowed on sidewalks or walkways. Page 2 • No tent stakes in the ground. • No glass containers are allowed. Fire Department Review Contact: Lorenzo Chavez, Fire Inspector Phone: 817-748-8233 Fax: 817-748-8181 • Ensure emergency vehicle entry/exit access is maintained along Fountain and Grand. FD recommends relocating carnival rides out of this corridor as the footprint of the rides block portions of the emergency vehicle access. • Food truck and food tent vendors must not block sidewalks with overflow storage and/or active portable cooking appliances because of, among other things, potential burn hazards posed to attendees using the sidewalks. FD recommends placing the vendors near the edge of the street instead of the curb stop. • Large generator placement must not block portions of the sidewalk. Placement should follow IFC section 3106.6 listed here 3106.6 Electrical equipment and wiring.Outdoor assem- bly events with concession stands or booths using electrical equipment and temporary wiring for electrical power or lighting shall comply with the applicable provisions of NFPA 70 and Sections 3106.6.1 through 3106.6.1 3106.6.1 Outdoor use. Electrical equipment and wiring shall be listed and labeled for outdoor use. 3106.6.2 Generators. Generators shall be installed not less than 10 feet(3048 mm)from combustible materials, and shall be isolated from the public by physical guard, fence or enclosure installed not less than 3 feet(914 mm) away from the internal combustion power source. 3106.6.3 Portable fire extinguishers. Each generator shall be provided with an approved portable fire extin- guisher complying with Section 906. Police Department Review Contact Blas A. Hernandez — Police Captain Phone: 817-748-8617 • Increase presence inside main beer tent and bar areas later in the evening on Friday night and Saturday night. • Consider adding a cutoff time for all alcohol sells that is consistent across all events • Increase communication with event coordinators to end event on time and make needed announcements to clear the area. • Increase coordination with vendors to prevent them from obstructing roadway access points for an inappropriate amount of time. Page 3 Community Services Review Contact: Vicky Schiber, Community Relations Manager Phone: 817-748-8186 • We would prefer to have the large "Die Festhalle" tent moved off the grass and onto the street, possibly Main Street. • Please work with us to create a turf mitigation plan prior to the event. • Please ensure not to blow the mulch out of the tree wells when power washing streets and sidewalks, if so please replace. • Please ensure all stationary trash cans in the park are emptied at the end of the event. • Park site to be left in good or better condition than found before set-up. • Please add the location of beer staging and dumpsters to the event site map. Economic Development Review Contact: Robert Briggs, Deputy Director-Economic Development & Tourism Phone: 817-748-8003 Contact: Dylan Duque, Economic Development&Tourism Specialist Phone: 817-748-8919 1. No comments SECTION 2. This resolution shall become effective on the date of approval by the City Council. PASSED AND APPROVED THIS 7th DAY OF MAY, 2024. CITY OF SOUTHLAKE CA _AA/VtAlt By: Shawn McCaskill, Mayor `%%` SourNC A EST: F q� 401ah A e TRMC City ecretary sateximistoo Page 4 EXHIBIT A Property within Southlake Town Square, City of Southlake, Tarrant County, Texas, and generally located between N. Carroll Ave., E. Southlake Blvd., Central Ave., Federal Way, and Prospect St., Southlake, Texas. Page 5 EXHIBIT B Food 3 ❑SELS i� 36 ■ ■ IN Ili im 4 7 4 Seating &Ella _ - e 1 ° 12 s J L 15 C warby Parker v 4 Southla Ue 1 0 �, I PeIOtOIt a 6 m Town Hall 7 Yeti v 5 H L El 10 Mg Lia 1) 9 ^4 Z •�f �n Elm w JJr40tBulll 919793949599 6 []CT+©t, i 4 L 4.� V.cn<r D°9 Race 3 Maln Street /�J` S 11 Pickleball cc,, ]tars 9799,,, :: 1 21 g IA® 13 P� 44 CI---E:731 P TruFire 3 . $ P T 6465 c T O 7 YI 67 51 39 I_1__= _ W .... 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In 2023,it is estimated that 50,000 people visited throughout the weekend festival. The 2024 Event Schedule is as follows: Friday, October 4 12 p.m. — 11 p.m. Saturday, October 5 10 a.m. — 11 p.m. Sunday, October 6 12 p.m. —8 p.m. The expanded hours on Friday and Sunday will provide additional opportunities for community partners to participate as well as give attendees additional time to experience the food,unique vendors, and entertainment of Oktoberfest. German beer and German cuisine highlights the festival as well as many German craft goods for sale. For the not so German there is a variety of other foods and hand crafted arts and craft vendors. All these activities take place in Southlake's Town Square. There is also live entertainment on the Gazebo. There is a Family Fun Zone with things such as inflatables,train rides,fun slide, petting zoo, and other age appropriate activities. The annual wiener dog race will take place on Saturday. All activities and entertainment are consistent with the 2023 event. We request to continue to have the ability to access the park property on the Thursday prior to the event at 9am in order to load in and set up the large tent in the middle of the park. We will not impact general parking or traffic flow. By allowing earlier access to the park,we will then be able to complete the entire set up before midnight on that Thursday. In addition,we would also like to continue having police presence until 9:30 p.m. to assist with move out on Sunday. We are respectfully requesting to be granted a Specific Use Permit for three years. Thank you. Page 7