2024-04-08 SYAC MinutesCITY OF
SOUTHLAKE
SOUTHLAKE YOUTH ACTION COMMISSION MEETING MINUTES: MONDAY, APRIL
08, 2024
LOCATION: The Marq Southlake - Champions
Community Rooms
600 State Street
Southlake, Texas 76092
TIME: 4:15 P.M.
BOARD MEMBERS PRESENT: Chair Srishthi Das, Secretary Allison Bedwell, and
Vice -Chair Safiy Islam, as well as SYAC members Annika Rao, Anya Reddy, William
Zhang, and Kanha Jain
BOARD MEMBERS ABSENT: NA
ALTERNATES PRESENT: Tyler Koo, Maya Perera, Shreyas Dharani, Praneel
Veerabathina, Greer McDevitt, and Anushka Velala
ALTERNATES ABSENT: Sanvi Kishinchandani, Malika Kumbhat, Misha Rizvi,
and Claire Schilsky
CITY STAFF PRESENT: Assistant to the Director of Community Services Milenka
Lopez, Community Relations Manager Vicky Schiber, and Programs Coordinator
Jason Ellison
AGENDA:
1. Call to Order — The meeting was called to order at 4:15 P.M. by Srishthi Das.
2. Consent
A. Approve the minutes from the Southlake Youth Action Commission
meeting held March 18, 2024
Chair Das presented item 2A for SYAC consideration and Assistant to
the Director Milenka Lopez was available to answer questions.
APPROVED
A motion was made to approve the minutes from the Southlake Youth
Action Commission meeting held on March 18, 2024.
Motion: Bedwell
Second: Islam
Ayes: Bedwell, Das, Islam, Zhang, Rao, Reddy, Jain
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Southlake Youth Action Commission
Meeting Date —April 08, 2024
Page 2 of 4
Nays:
None
Abstain:
None
Vote:
7-0
Motion passed.
3. Discussion
A. Ordinance 1228B Presentation -
Assistant to the Director, Milenka Lopez, presented the changes made
to how the City's boards and commission function by Ordinance 1228B
and stated that SYAC will need to update its Bylaws to reflect the
ordinance. She was available to answer questions.
Direction to Staff — NA
B. Intern Day Update -
Assistant to the Director of Community Services, Milenka Lopez
reminded members of the Commission that Intern Day was scheduled
for Wednesday, April 17 from 12:00- 4:00 PM and provided a list of
eligible members with their department matches.
Direction to Staff - None
C. Club Metro Prom Finalization with Guest Speaker Jason Ellison,
Programs Coordinator -
Programs Coordinator Jason Ellison presented how the Programs
team organizes events and gave SYAC time to finalize the supplies
needed for the Club Metro Prom.
Direction to Staff — Order supplies for the dance competition and sash
decoration craft
D. City Council Presentation Prep
SYAC members had time to draft their presentation to the City Council
and practice presenting.
Direction to Staff- None
E. Final SYAC Meeting Planninq
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Southlake Youth Action Commission
Meeting Date —April 08, 2024
Page 3of4
SYAC members planned for the final May meeting.
Direction to Staff- Reserve space in Champions Club for field games to
celebrate the end of the year.
4. Consider
A. Approve the revised SYAC Bylaws
Chair Das presented item 4A for SYAC consideration and Assistant to
the Director Milenka Lopez was available to answer questions.
APPROVED
A motion was made to approve the revised SYAC Bylaws.
Motion: Islam
Second: Reddy
Ayes: Bedwell, Das, Islam, Zhang, Rao, Reddy, Jain
Nays: None
Abstain: None
Vote: 7-0
Motion passed.
B. Reschedule the May SYAC Meeting to May 20
Chair Das presented item 4B for SYAC consideration and Assistant to
the Director Milenka Lopez was available to answer questions.
APPROVED
A motion was made to reschedule the May SYAC meeting to May 20.
Motion: Reddy
Second: Islam
Ayes: Bedwell, Das, Islam, Zhang, Rao, Reddy, Jain
Nays: None
Abstain: None
Vote: 7-0
Motion passed.
5. Adjournment — Srishthi Das adjourned the meeting at 5.28 P.M.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Southlake Youth Action Commission
Meeting Date —April 08, 2024
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SYA e r ntative
p
Staff Liaison
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork