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Item 4H - MemoCITY OF SOUTH LAKE MEMORANDUM (May 21, 2024) To: Alison Ortowski, City Manager From: Rob Cohen, Director of Public Works Item 4H Subject: Approve an Encroachment and Joint Use Agreement for a retaining wall within the utility easement being located at 1223 Timberline Court. Action Requested: Approve an Encroachment and Joint Use Agreement for a retaining wall within the utility easement being located at 1223 Timberline Court. Background Information: The developer of 1223 Timberline Court is requesting to construct a retaining wall within a utility easement located along the north side of the property. The purpose of this item is to seek City Council approval of an Encroachment and Joint Use Agreement for the installation of a retaining wall within the utility easement at 1223 Timberline Court. This agreement will allow the developer to construct a new retaining wall within the utility easement along the north side of the residential lot. There are no City utilities within the utility easement and all franchise utilities have approved the encroachment. Financial Considerations: This is a no cost agreement. Strategic Link: This item links to the City's Strategy Map strategic focus area of Partnership & Volunteerism. It specifically relates to the Critical Business Outcome, B2: Collaborating with select partners to implement service solutions. Citizen Input/ Board Review: None. Legal Review: The City Attorney has reviewed and approved the agreement. Alternatives: The City Council may approve or deny the agreement. Page 1 of 2 Item 4G Supporting Documents: Attachment A: Encroachment Agreement Documents Attachment B: Location Map Staff Recommendation: Approve an Encroachment and Joint Use Agreement for a retaining wall within the utility easement being located at 1223 Timberline Court. Staff Contact: Rob Cohen, Director of Public Works Sandy Endy, P.E., CFM, Development Engineer Kevin Ferrer, P.E.,CFM, City Engineer Page 2 of 2