Item 4AREGULAR CITY COUNCIL MEETING MINUTES, APRIL 16, 2024
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REGULAR CITY COUNCIL MEETING MINUTES APRIL 16, 2024
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tem Shawn McCaskill,
Deputy Mayor Pro Tem Kathy Talley, and Councilmembers Randy Robbins, Amy Torres-
Lepp, and Randy Williamson
CITY COUNCIL ABSENT: Councilmember Ronell Smith
STAFF PRESENT: City Manager Alison Ortowski, Assistant to the City Manager Bora
Sulollari, Corporate Business Manager Major Youngblood, Senior Director of Human
Resources Stacey Black, Director of Communications Pilar Schank, Operations Manager
Customer Service Melody Andersen, Chief Financial Officer Sharen Jackson, Police
Chief James Brandon, Assistant Police Chief Ashleigh Casey, Fire Chief Mike Starr,
Director of Community Services David Miller, Assistant to the Community Services
Director Milenka Lopez, Director of Economic Development and Tourism Daniel Cortez,
Director of Planning and Development Services Dennis Killough, Director of Public Works
Rob Cohen, City Attorney Cara White, and City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER.
Work Session was called to order by Mayor John Huffman at 5:30pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor Huffman led the pledges of allegiance
to the United States and Texas Flags.
3. HONORS & RECOGNITION: PROCLAMATION RECOGNIZING WORLD
AUTISM DAY
Miss Southlake 2024 Annette Addo-Yobo, spoke about World Autism Day, recognized on
April 2; provided information about her platform and accepted the proclamation.
4. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Huffman reviewed the items on the consent agenda.
ITEM 4A
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 16, 2024
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5. RECOGNITION FOR OUTGOING MAYOR JOHN HUFFMAN. RECEPTION TO
FOLLOW IN THE LOBBY.
Following the recognition for outgoing Mayor John Huffman, a reception was held in the
lobby.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Huffman at 6:47pm.
2A. EXECUTIVE SESSION
Mayor Huffman announced the City Council would go into Executive Session pursuant to
the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney. City Council adjourned for Executive Session at 6:47pm.
There was no Executive Session held after the reception honoring outgoing Mayor John
Huffman in the lobby. The Mayor and Council members had dinner with Commissioner
Gary Fickes in the executive conference room.
2B. RECONVENE
Mayor Huffman reconvened the meeting at 7:26pm.
3. REPORTS:
3A. MAYOR’S REPORT
3A1. A SOLUTE TO FUTURE DEFENDERS: A CEREMONY FOR MILITARY-BOUND
GRADUATES
Mayor Huffman shared the following information from the City of Southlake Social Media
post: Are you a Carroll ISD or high school senior residing in Southlake that is heading to
the Military Academy, ROTC, or enlistment after school? We want to hear from you! At
the City of Southlake, one of our biggest priorities is honoring those who make the ultimate
decision to serve our nation. Please consider filling out the form [found on the City of
Southlake FaceBook post] with key information for future communications and possible
opportunities to highlight our deserving Hometown Heroes.
Deputy Mayor Pro Tem Kathy Talley shared information about the 2024 Art in the Square
event scheduled for Friday, April 26 through Sunday, April 28, 2024 in Southlake Town
Square.
3B. CITY MANAGER’S REPORT
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3B1. KEEP SOUTHLAKE BEAUTIFUL – SOUTHLAKE RECYCLES DAY
City Manager Alison Ortowski invited Assistant to the Director for Community Services
Milenka Lopez to speak about the Keep Southlake Beautiful – Southlake Recycles Day.
3B2. MONTHLY FINANCIAL REPORT (WRITTEN)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE APRIL 2, 2024, REGULAR CITY COUNCIL
MEETING.
4B. APPROVE A PROFESSIONAL SERVICES AGREEMENT (PSA) WITH TSK TO
PROVIDE A CONCEPT PLAN FEASIBILITY STUDY FOR THE SOUTHLAKE
TOWN HALL PLAZA RENOVATION PROJECT IN AN AMOUNT NOT TO
EXCEED $194,800.
4C. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH CITYBASE IN
AN AMOUNT NOT TO EXCEED $58,500 FOR FINANCIAL DATA CONSULTING
SERVICES.
4D. EXCUSE THE ABSENCES OF PLANNING AND ZONING COMMISSIONERS
GINA PHALEN AND LORA GUNTER FROM THE APRIL 4, 2024, REGULAR
PLANNING AND ZONING COMMISSION MEETING.
4E. EXCUSE THE ABSENCE OF PLANNING AND ZONING COMMISSIONER GINA
PHALEN FROM THE APRIL 18, 2024, REGULAR PLANNING AND ZONING
COMMISSION MEETING.
APPROVED
Motion was made to approve Consent Items 4A-4E, as written, including moving Items
9A and 9B from the Regular Agenda to the Consent Agenda, noting the following:
- Item 9A – Approving contract change orders with GeoSurfaces for work required
to complete the synthetic turf, ballfield fencing, and amenities project at
Bicentennial Park and Bob Jones Park for a total contract amount not to exceed
$12,015,000.
- Item 9B - Approving an engineering services agreement with Baird, Hampton &
Brown (BHB) in an amount not to exceed $70,000 for engineering services,
structural design, and construction administration support.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Torres-Lepp, Williamson
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 16, 2024
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Nays: None
Absent: Smith
Approved: 6-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Huffman opened the public forum at 7:36pm.
There being no one wishing to speak, Mayor Huffman closed the public forum at 7:36pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 1269-B, CP24-0001, 2ND READING, AMENDMENT TO THE
CITY OF SOUTHLAKE CONSOLIDATED FUTURE LAND USE PLAN, AN
ELEMENT OF THE SOUTHLAKE COMPREHENSIVE PLAN FOR THE
OVERLOOK, FOR PROPERTY DESCRIBED AS A PORTION OF TRACT 3C,
W.W. HALL SURVEY ABSTRACT 695, CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS AND LOCATED AT 240 N. CARROLL AVENUE,
SOUTHLAKE, TEXAS. CURRENT ZONING: “AG” AGRICULTURAL DISTRICT.
SPIN NEIGHBORHOOD #7. PUBLIC HEARING
APPROVED TO TABLE TO THE MAY 7, 2024, CITY COUNCIL MEETING
Director of Planning and Development Services Dennis Killough presented Item 6A and
explained that the applicant has requested to table this item to the May 7, 2024, City
Council meeting.
Mayor Huffman opened the public hearing at 7:37pm.
There being no one wishing to speak, Mayor Huffman stated the public hearing would
continue during the May 7, 2024 City Council meeting.
Motion was made to APPROVE TO TABLE TO THE MAY 7, 2024 CITY COUNCIL
MEETING, Item 6A, Ordinance No. 1269-B, CP24-0001, 2nd Reading, amendment to the
City of Southlake Consolidated Future Land Use Plan, an element of the Southlake
Comprehensive Plan for The Overlook, for property described as a portion of Tract 3C,
W.W. Hall Survey Abstract 695, City of Southlake, Tarrant County, Texas and located at
240 N. Carroll Avenue, Southlake, Texas.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Torres-Lepp, Williamson
Nays: None
Absent: Smith
Approved TO TABLE: 6-0
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 16, 2024
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6B. ORDINANCE NO. 480-810, ZA23-0072, 2ND READING, ZONING CHANGE
AND DEVELOPMENT PLAN FOR THE OVERLOOK AND WILLOWTREE
GARDENS, FOR PROPERTY DESCRIBED AS TRACTS 3C, AND PORTIONS
OF TRACTS 3D03, AND 3D03A, W.W. HALL SURVEY ABSTRACT 695, CITY
OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 240 N.
CARROLL AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: “AG”
AGRICULTURAL DISTRICT AND “SF-1A” SINGLE FAMILY RESIDENTIAL
DISTRICT. PROPOSED ZONING: “TZD” TRANSITIONAL ZONING DISTRICT.
SPIN NEIGHBORHOOD #7. PUBLIC HEARING
APPROVED TO TABLE TO THE MAY 7, 2024, CITY COUNCIL MEETING
Director of Planning and Development Services Dennis Killough presented Item 6B and
explained that the applicant has requested to table this item to the May 7, 2024, City
Council meeting.
Mayor Huffman opened the public hearing at 7:37pm.
A Public Comment Form was received by Rosemary Troxi, 707 Malton Lane, Southlake,
to speak in opposition of this item; however, Ms. Troxi was not present for the meeting.
There being no one wishing to speak, Mayor Huffman stated the public hearing would
continue during the May 7, 2024 City Council meeting.
Motion was made to APPROVE TO TABLE TO THE MAY 7, 2024 CITY COUNCIL
MEETING, Item 6B, Ordinance No. 480-810, ZA23-0072, 2nd Reading, Zoning Change
and Development Plan for The Overlook and WillowTree Gardens, for property described
as Tracts 3C, and portions of Tracts 3D03, and 3D03A, W.W. Hall Survey Abstract 695,
City of Southlake, Tarrant County, Texas and located at 240 N. Carroll Avenue,
Southlake, Texas.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Torres-Lepp, Williamson
Nays: None
Absent: Smith
Approved TO TABLE: 6-0
6C. ORDINANCE NO. 480-812, ZA23-0073, 2ND READING, ZONING CHANGE
AND SITE PLAN FOR TOMMY’S CAR WASH, FOR PROPERTY DESCRIBED
AS LOT 13, BLOCK 3R, CIMMARRON ACRES, CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS AND LOCATED AT 101 N. PEARSON LANE,
SOUTHLAKE, TEXAS. CURRENT ZONING: “C-2” LOCAL RETAIL
COMMERCIAL DISTRICT. REQUESTED ZONING: “S-P-2” GENERALIZED
SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #11. PUBLIC HEARING
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 16, 2024
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APPROVED
Director of Planning and Development Services Dennis Killough presented Item 6C and
answered questions from the Council.
Mayor Huffman opened the public hearing at 7:39pm.
There being no one wishing to speak, Mayor Huffman closed the public hearing at
7:39pm.
Motion was made to approve Item 6C, Ordinance No. 480-812, ZA23-0073, 2nd Reading,
Zoning Change and Site Plan for Tommy’s Car Wash, for property described as Lot 13,
Block 3R, Cimmarron Acres, City of Southlake, Tarrant County, Texas and located at 101
N. Pearson Lane, subject to the Staff Report dated April 9, 2024, and Site Plan Review
Summary No. 3, dated March 15, 2024.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Torres-Lepp, Williamson
Nays: None
Absent: Smith
Approved: 6-0
ORDINANCE NO. 480-812
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON LOT 13, BLOCK 3R OF THE CIMARRON ACRES,
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND MORE FULLY AND
COMPLETELY DESCRIBED IN EXHIBIT “A” FROM “C-2” LOCAL RETAIL DISTRICT TO
“S-P-2” GENERALIZED SITE PLAN DISTRICT, AS DEPICTED ON THE APPROVED
SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT “B”,
SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE;
CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS
OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST,
MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND
AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE
CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS
CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND
PROVIDING AN EFFECTIVE DATE.
6D. ORDINANCE NO. 895-E, 2ND READING, ADOPTING THE 2024 WATER
CONSERVATION PLAN. PUBLIC HEARING
APPROVED
Director of Public Works Rob Cohen presented Item 6D and answered questions from
the Council.
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 16, 2024
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Mayor Huffman opened the public hearing at 7:40pm.
There being no one wishing to speak, Mayor Huffman closed the public hearing at
7:40pm.
Motion was made to approve Item 6D, Ordinance No. 895-E, 2nd Reading, adopting the
2024 Water Conservation Plan.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Torres-Lepp, Williamson
Nays: None
Absent: Smith
Approved: 6-0
ORDINANCE NO. 895-E
AN ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS, AMENDING THE WATER
CONSERVATION PLAN FOR THE CITY OF SOUTHLAKE, TEXAS; ESTABLISHING
RESTRICTIONS ON CERTAIN WATER USES; ESTABLISHING REQUIREMENTS FOR
IRRIGATION SYSTEMS; ESTABLISHING BEST MANAGEMENT PRACTICES;
ESTABLISHING PENALTIES FOR THE VIOLATION OF AND PROVISIONS FOR
ENFORCEMENT OF THESE RESTRICTIONS; ESTABLISHING PROCEDURES FOR
GRANTING VARIANCES; AND PROVIDING CUMULATIVE AND SEVERABILITY AND
SAVINGS CLAUSES; AND AN EFFECTIVE DATE.
6E. ORDINANCE NO. 662-G, 2ND READING, ADOPTING THE 2024 DROUGHT
CONTINGENCY PLAN. PUBLIC HEARING
APPROVED
Director of Public Works Rob Cohen presented Item 6E and answered questions from the
Council.
Mayor Huffman opened the public hearing at 7:41pm.
There being no one wishing to speak, Mayor Huffman closed the public hearing at
7:41pm.
Motion was made to approve Item 6E, Ordinance No. 662-G, 2nd Reading, adopting the
2024 Drought Contingency Plan.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Torres-Lepp, Williamson
Nays: None
Absent: Smith
Approved: 6-0
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ORDINANCE NO. 662-G
AN ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS, AMENDING THE DROUGHT
CONTINGENCY I EMERGENCY WATER MANAGEMENT PLAN FOR THE CITY OF
SOUTHLAKE, TEXAS; ESTABLISHING CRITERIA FOR THE INITIATION AND
TERMINATION OF DROUGHT RESPONSE STAGES FOR LOCAL WATER DELIVERY
LIMITATIONS AND COMPLIANCE WITH THE CITY OF FORT WORTH'S DROUGHT
CONTINGENCY/EMERGENCY WATER MANAGEMENT PLAN; ESTABLISHING
RESTRICTIONS ON CERTAIN WATER USES; ESTABLISHING PENALTIES FOR THE
VIOLATION OF AND PROVISIONS FOR ENFORCEMENT OF THESE
RESTRICTIONS; ESTABLISHING PROCEDURES FOR GRANTING VARIANCES; AND
PROVIDING CUMULATIVE AND SEVERABILITY AND SAVINGS CLAUSES; AND AN
EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. APPROVE CONTRACT CHANGE ORDERS WITH GEOSURFACES FOR
WORK REQUIRED TO COMPLETE THE SYNTHETIC TURF, BALLFIELD
FENCING, AND AMENITIES PROJECT AT BICENTENNIAL PARK AND BOB
JONES PARK FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED
$12,015,000.
APPROVED UNDER CONSENT
9B. APPROVE AN ENGINEERING SERVICES AGREEMENT WITH BAIRD,
HAMPTON & BROWN (BHB) IN AN AMOUNT NOT TO EXCEED $70,000 FOR
ENGINEERING SERVICES, STRUCTURAL DESIGN, AND CONSTRUCTION
ADMINISTRATION SUPPORT.
APPROVED UNDER CONSENT
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Huffman adjourned the meeting at 7:42pm.
*An audio recording of this meeting will be permanently retained in the City Secretary’s
Office.
MINUTES APPROVED ON THIS, THE 7TH OF MAY 2024.
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 16, 2024
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______________________________
Shawn McCaskill
Mayor
ATTEST:
______________________________
Amy Shelley, TRMC
City Secretary