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*** Official Minutes***
Approved by the Parks and Recreation Board 5/10/04
CITY OF SOUTHLAKE
PARKS AND RECREATION BOARD MEETING
April 12, 2004
MINUTES
Board Members Present: Bobby Rawls, Chairman; Frank Cornish, Vice -Chair; Mary
Georgia, Secretary; Eric Blomquist, Elaine Cox, Liz Durham, Emily Galpin, Cara White
and Dorothy Wood
Board Members Absent: None
Staff Members Present: Steve Polasek, Deputy Director of Community Services and
Chris Carpenter, Senior Park Planner.
REGULAR SESSION
Agenda Item No. 1. Call to Order
Chairman Rawls called the meeting to order at 7:00 p.m.
REPORTS
Agenda Item No. 4. Administrative Comments
Deputy Director Polasek reported the following administrative comments:
A. Tree City A — The National Arbor Day Foundation has announced that
Southlake has once again achieved the 2004 "Tree City USA Growth
Award" and has been named as a "Tree City USA" for its commitment to
its community forest. This makes the seventh year Southlake has received
this prestigious designation.
B. Verizon-USA Luge Slider Search — On May lst the City of Southlake will
host the Verizon-USA Luge Slider Search event to be staged on East
Highland, east of the White Chapel intersection. East Highland will be
closed from 7:30 a.m. to 5:30 p.m. The event will be marketed to the
public via brochures distributed to the schools, news releases to the media,
park marquee and city website.
C. Outdoor Adventure Kids Day — A free event sponsored by the Texas Parks
and Wildlife, cities of Southlake, Grapevine, Colleyville will be held on
April 24 and 25 at Medowmere Park in Grapevine, which is meant to
encourage youth to participate in outdoor activities will include rock
climbing, archery, fishing, gardening and other outdoor activities.
Registration may be done at the Southlake Community Center. Each city
April 12, 2004 Page I of 6
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*** Official Minutes***
Approved by the Parks and Recreation Board 5/10/04
1 is limited to only 60 participants. There will also be a VIP dinner on April
2 24 at the Park. Invitations to the VIP dinner will be sent within the next
3 few weeks.
4
5 D. Tour de Park Update - The Tour was a successful first-time event for the
6 City with several features of the event, such as the Dog Park at Noble
7 Oaks, hamburgers and hotdogs at Sheltonwood, Liberty Garden activities
8 and the Sister Cities' kite flying, being the most attended events. Staff
9 looks forward to next year's Tour. Mr. Cornish pointed out that the
10 success of the Dog Park event, with no complaints being logged about
11 barking dogs, might provide support for the feature and allow people to
12 see that the impact of a dog park on the tranquility of the neighborhood is
13 not a great as some may imagine.
14
15 E. Update on progress of 2004 Facility Utilization Agreements (FUA) — Staff
16 is currently meeting and working with the various association presidents to
17 "tweek" the language in the agreements which are about 99% complete at
18 this point. It is anticipated that the FUAs will be brought back to the Park
19 Board for consideration at the May meeting.
20
21 CONSENT AGENDA
22
23 Agenda Item No 3-A Approval of the Southlake Parks and Recreation Board meeting
24 minutes of March 8, 2004.
25
26 A motion was made to approve the March 8, 2004 meeting minutes with no changes
27 made.
28 Motion: Georgia
29 Second: Durham
30 Ayes: Blomquist, Cornish, Cox, Durham, Georgia, Galpin, Rawls, White and
31 Wood
32 Nays: None
33 Abstention: White
34 Vote: 8-0-1
35
36 Motion carried.
37
38 Agenda Item No 5-A Recommendation to City Manager regarding variance to allow
39 alcohol in Rustin and Family parks during the annual Art in the Square event — This item
40 was moved up from the Regular Agenda to the Consent Agenda.
41
42 A motion was made to move item 5-A to the Consent Agenda.
43 Motion: Georgia
44 Second: Cox
45 Ayes: Blomquist, Cornish, Cox, Durham, Georgia, Galpin, Rawls, White and
46 Wood
April 12, 2004 Page 2 of 6
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*** Official Minutes***
Approved by the Parks and Recreation Board 5/10/04
Nays: None
Abstention: None
Vote: 9-0
Motion carried.
ADDITIONAL INFORMATION ON CONSENT ITEMS
Agenda Item No. 3-A. Approval of the April 12, 2004 meeting minutes. Minutes were
approved with no corrections noted.
Agenda Item No. 5-A. Recommendation to CitManager regarding variance to allow
alcohol in Rustin and Family Parks during the annual Art in the Square event. Chairman
Rawls presented a motion to move this item to the Consent Agenda section of the
meeting; the Board' vote was in the affirmative and the motion carried.
REGULAR AGENDA
Aizenda Item No. 4. Public Forum
Chairman Rawls opened the Public Forum by reading the provisions for a public forum.
Justin Koehmstedt, 1641 Royal Oaks Court, Southlake, Boy Scout in Troop 7, requested
permission to install bat houses on the Farhat property adjacent to Bob Jones Park as an
Eagle Scout project. Mr. Koehmstedt provided information about the value of bats in the
reduction of bugs and mosquitoes and other environmental benefits. A copy of the email
request is attached to the minutes. The Board's general consensus was supportive and
positive.
Public Forum was closed.
Agenda Items No. 5-B. Recommendation of park dedication requirements for the Estes
Park Phase II residential development.
Senior Park Planner Chris Carpenter presented the proposed amended request for park
dedication for Estes Park Phase II to review and make a recommendation to the City
Council. The developer had amended his application after the Park Board packets had
been delivered as described by Mr. Carpenter.
As amended, the Estes Park Phase II, is a subdivision of 58 proposed lots (dwelling
units), requiring a dedication of 1.378 acres of park land or payment of the equivalent in
park dedication fees of $117,000.
Mr. Carpenter presented the amended plan for the trail system layout and its interface and
connections to two other subdivisions (Estes Park Phase I and Oak Pointe) as well as
Liberty Park at Sheltonwood. The trails and park land in Oak Pointe were dedicated to
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*** Official Minutes***
Approved by the Parks and Recreation Board 5/10/04
the public and the required park fees were credited. The two -acre tract with the pond
adjacent to Dove Road in Estes Park Phase I was dedicated to the public and the required
park fees were credited.
The amended request before the Board had been modified to place all trails on public
property, easements or rights -of -way.
The applicant's amended proposal is to dedicate 1.378 acres of public land at the new
North Carroll Avenue connection; where there was no public area at all on the previous
application. The value, based on $60,000/acre by the ordinance, would amount to
$82,200 credit if granted.
The applicant proposes to construct 1.75 miles of walking trail at an estimated value of
$30,000.
Mr. Carpenter pointed out that should the amended request be approved, it would allow
for a trail to be extended all the way over to Carroll Avenue and create a nice, lengthy
walking/jogging trail through neighborhoods on the north side of town, which do not
exist at this time.
Discussion:
Paul Spain, developer, Terra Land Development Co., presented features of the proposal
and focused on the connectivity of the plan.
Mr. Spain answered Park Board questions regarding the location of the public and private
parks and the difference of each type, lot sizes, home prices, park ingress/egress issues,
Primrose Road issues, and property acquisitions.
A motion was made to approve the park dedication recommendation for Estes Park
II and III with the amended request of 1.37 acres of public park land for $82,200
estimated value; place 1.75 miles of public pathways, a value estimated at $30,000;
and granting the developer $4,800 for credit which we recognize and request that
they put into improvements — at least that much improvements in the public land.
Motion: Georgia
Second: Durham
Ayes: Blomquist, Cornish, Cox, Durham, Georgia, Galpin, Rawls, White and
Wood
Nays: None
Abstention: None
Vote: 9-0
Motion carried.
Agenda Item No. 6. Discussion: No items this agenda.
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*** Official Minutes***
Approved by the Parks and Recreation Board 5/10/04
Agenda Item No. 7. Liaison Reports
Board members reviewed the following:
(a) Recreation/Special Events — Ms. Durham reported on the success of Tour
de Parks on March 27 at 10 City parks.
Plans are underway for the LUGE event on May 1 and everyone was
invited to Art In the Square April 23-25.
(b) Youth Sports Associations — Ms. Cox reported that the soccer, baseball,
softball are in full swing. Softball is tentatively scheduled to move in May,
but a definite time has not been set. Ms. Cox recommended that Board
members visit a lacrosse game if they have not yet — they are very exciting
games.
(c) Community Groups — Ms. Galpin thanked everyone for helping with the
Tour de Parks. About 200 people were served burgers at the Sheltonwood
Park and the feedback from those citizens that attended was extremely
positive and enthusiastic about the City's parks.
Keep Southlake Beautiful is coordinating the SPIN into Spring on April
18.
About 100 people attended the Sister Cities Pot Luck Dinner March 30;
only about 40 were expected.
The Friends of the Nature Center is sponsoring a walkabout next Sunday
and a photography contest at Bob Jones Park has been started, which will
run until September.
(d) SPIN — Candidate Forum will be held Monday at Johnson Elementary
School at 7:00 p.m.
(e) SPDC — Ms. Wood announced that SPDC approved the matching funds
for batting cages request for the girl's softball at their last meeting.
(f) JUC — A Joint Use Analysis Report was presented at their last meeting.
(g) City Council Monthly Report — Elaine Cox will present the Park Board
Report at the next City Council meeting.
Agenda Item No. 8. Adj ournment
A motion was made to adjourn the meeting at 8:07 p.m.
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*** Official Minutes***
Approved by the Parks and Recreation Board 5/10/04
1
Motion:
Georgia
2
Second:
Cornish
3
Ayes:
Blomquist, Cornish, Cox, Durham, Georgia, Galpin, Rawls,
4
Wood
5
Nays:
None
6
Abstention:
None
7
Vote:
9-0
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Motcarri
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-
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Bobby Rawls
14
Parks & Recreatio Board Chair
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y eorgia
18
Parks & Recreation Board Secretary
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Attachments:
21
Item 4. Eagle Scout Project request to install bat houses on the Farhat property
White and
April 12, 2004 Page 6 of 6
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Information Request
Caren O White
Vo - From: Stephen.A.Perrin@swf02.usace.army.mil
Sent: Saturday, April 03, 2004 4:41 PM
To: Caren 0 White
Subject: RE: Information Request
Miss White,
Page 1 of 2
`V
The Corps of Engineers does allow completion of Eagle Scout Projects on Corps property. All of the projects
done on Corps property must fulfill a current need and provide tangible benefit to the Corps. I think installing bat
boxes on that part of the lake would be a good project. It provides wildlife habitat and bug reduction. That said, I
have trouble seeing how a single bat box constitutes a benefit to the Corps or is worthy of being deemed an Eagle
Scout Project. Ten or twelve bat boxes being constructed and installed seems like a more viable and worthy
project.
On this thread of being a viable project, I have required previous scouts to determine, based on research and
footwork, the best locations for the boxes they have installed. I have also required them to research the best
methods and materials for construction of the bat boxes, including but not limited to the dimensions, directional
facings, heights, colors, etc. I usually discount research done solely on websites as the material is not
necessarily of the best quality. That said, research done solely on the web does not automatically void a project.
Additionally, all of the scouts have been required to present their project plan to us in a 2 or 3 minute oral
presentation. They also have to do a second presentation after the project is completed. This lets us know how it
went and provides the scout two opportunities to practice their public speaking skills. Before signing off on the
project's completion, consideration should be given to whether the project was well done and whether you think
they demonstrated leadership worthy of an Eagle Scout. If either of those two things are absent or lacking, the
project should not be passed. Instead, a plan on how to make the project satisfy those two requirements should
be developed with the scout and a timeline established for rectifying the situation. After completion of the new
plan, success should be re-evaluated. This sounds harsh, but you should consider this:
1) This is an EAGLE SCOUT Project, not a Tenderfoot or even Star scout project,
2) This is a project the scout will remember for the rest of his life,
3) The Eagle Scout Project is specifically designed to elicit leadership from the scout,
4) The project must provide utility and benefit to the Corps (a substandard project does not do this).
If you require any further information, please let me know.
Thank you for the heads up on the project,
Steve P.
-----Original Message -----
From: Caren 0 White[ma iIto: caren.o.white.iopm@statefarm.com]
Sent: Tuesday, March 30, 2004 6:20 PM
To:'stephen.a.perrin@swf02.usace.army.mil'
Cc: Caren 0 White
Subject: Information Request
Mr. Perrin:
My name is Cara White, I am have been a Board Member for the City of Southlake for a number of years.
I was a past -chair of the Grapevine Loop Trail Committee, as well as being an active member of CTETA
(which maintains many of the trails at Grapevine Lake). I am also a member of the Bob Jones Nature
Center which will be located in Bob Jones Park & tie into the Walnut Grove Trails. Which leads me to my
inquiry for you;
4/6/2004
Information Request Page 2 of 2
1 have been approached by a local Eagle Scout about building a bat house as his Eagle Scout Project. He
claims that there are other such bat houses in Grapevine park(s) and in Arlington (which I am gathering
information on). Bob Jones Park would be the ultimate destination of the bat house, which as you know
has many acres of undeveloped land and in my opinion could be perfectly suited for such a habitat.
• Would this be allowed by the CORPS?
• Where would you recommend, if so?
• Do you have any requirements that will have to be followed? Would you please provide?
• Can you provide us with any other information?
Any information that you can provide will be graciously welcomed.
Thank you in advance for your response,
Sincerely,
Cara White
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4/6/2004