2004-06-14Official Minutes
Approved by Parks and Recreation Board 7/12/04
1
2 CITY OF SOUTHLAKE
3 PARKS AND RECREATION BOARD MEETING
4
5 June 14, 2004
6 MINUTES
7
8 Board Members Present: Bobby Rawls, Chairman; Frank Cornish, Vice-Chair; Mary
9 Georgia, Secretary; Elaine Cox, Emily Galpin, Cara White and Dorothy Wood
10
11 Board Members Absent: Liz Durham, Eric Blomquist
12
13 Staff Members Present: Malcolm Jackson, Director of Community Services; Steve
14 Polasek, Deputy Director of Community Services and Chris Carpenter, Senior Park
15 Planner.
16
17 REGULAR SESSION
18
19 Agenda Item No. 1. Call to Order
20
21 Chairman Rawls called the meeting to order at 7:03 p.m.
22
23 REPORTS
24
25 Agenda Item No 4 Administrative Comments
26
27 Director Jackson reported the following administrative comments:
28
29 A. Expiration of Municipal Corridor Use License with DART - This
30 agreement was entered into with Dallas Area Rapid Transit (DART) and
31 surrounding cities in 1999 for use of the railroad right-of-way along SH 26
32 for possible expansion of the Cottonbelt Trail system and will terminate
33 on June 30, 2004. The City does not intend to renew the agreement
34 because the property is not within Southlake city limits and any future
35 construction and lease agreements with DART would need to initiate
36 through the City of Grapevine. The section of railroad right-of-way
37 originally identified in the DART contract as being in Southlake actually
38 lies within Grapevine as described in a boundary adjustment agreement
39 between the two cities dated June 1998. Funds obtained through the
40 Statewide Transportation Enhancement program (STEP) for the
41 Cottonbelt Trail were transferred to Colleyville for the proposed portion of
42 the trail (over Big Bear Creek) May 16, 2000.
43
44 B. RFP Concessions - The Concessions Task Force completed the Request
45 for Proposal (RFP) for concessions in May 2004. The RFP was not
46 released to potential vendors at the request of the baseball and lacrosse
June 14, 2004 Parks Board Meeting Minutes Page 1 of 9
Official Minutes
Approved by Parks and Recreation Board 7/12/04
1 associations to allow additional time to review the RFP with their
2 organization and to address their questions. No additional comments have
3 been received. Staff anticipates moving forward with the process by the
4 end of June.
5
6 C. Park Board Report - Elaine Cox volunteered to present the Park Board
7 Report at the July 6 City Council meeting. Future reports will be assigned
8 after new appointments have been made by the City Council. Report
9 assignments will correspond with the Parks and Recreation Board member
10 place number on the roster; a list will be provided at the next Park Board
11 meeting.
12
13 CONSENT AGENDA
14
15 Agenda Item No 3-A. Approval of the Southlake Parks and Recreation Board_ meeting
16 minutes of June 14, 2004.
17
18 A motion was made to approve the June 14, 2004 meeting minutes as amended.
19 Motion: White
20 Second: Cox
21 Ayes: Cornish, Cox, Georgia, Galpin, Rawls, White and Wood
22 Nays: None
23 Abstention: None
24 Vote: 7-0
25
26 Motion carried.
27
28 ADDITIONAL INFORMATION ON CONSENT ITEMS
29
30 Agenda Item No 3-A Approval of the June 14, 2004 meeting minutes. Minutes were
31 approved with corrections noted by Ms. Galpin on page 3A-4, line 13. The correction
32 was: "Ms. Galpin stated that parents should not have to be concerned about alcohol being
33 an issue." Ms. White noted a typographic error on line 22; "nor" should be changed to
34 "not."
35
36 REGULAR AGENDA
37
38 Agenda Item No. 4. Public Forum
39
40 Chairman Rawls opened the Public Forum by reading the provisions for a public forum.
41
42 Jan Ekonomy, 907Midland Creek Drive, Southlake, Boo Boo's Buddies representative,
43 informed the Board that a survey has been developed to determine community needs and
44 requirements for a dog park, which will be posted on their website and advertised in
45 upcoming press releases. Ms. Ekonomy solicited the Board for questions and input they
46 would like the survey to include. Ms. Wood recommended other cities and/or
June 14, 2004 Parks Board Meeting Minutes Page 2 of 9
Official Minutes
Approved by Parks and Recreation Board 7/12/04
1 organizations that have operated dog parks be contacted for results and feedback about
2 dog parks. She also asked about including the survey in the water bills to direct patrons to
3 the survey. Ms. Georgia said she would like the survey to include a question to gage the
4 relevance that access to water would have on the park's use. The Board requested copies
5 of the initial research documents developed by City staff along with the results of the
6 current survey. Staff will aid in advertising the survey by putting a notice on the City's
7 website, announcing the survey as an item on the Park Board Report to City Council,
8 insert in the media tips sheet, distribution to sports associations and PR fliers displayed at
9 the community center. Staff will also investigate the possibility of including a one-liner
10 blurb on the water bill advertising the survey and website location.
11
12 Public Forum was closed.
13
14 Ms. Cox left the meeting at 7:30 p.m.
15
16 Agenda Items No 5-A Recommendation to enter into a lease agreement for grazing on
17 undeveloped City property.
18
19 Deputy Director Polasek presented the agreement with Mr. and Mrs. Yates for grazing on
20 approximately four acres of undeveloped park land, commonly known as the Coker
21 property. The park land is located along the southeast corner of Lonesome Dove Road
22 and Foxfire Lane. It is primarily covered in grass and was purchased for future park
23 access to the adjoining U.S. Army Corps of Engineers property. Grazing on the
24 undeveloped land provides a cost effective method of maintaining the property without
25 utilizing staff time or City equipment.
26
27 The lease is for a two-year period with the provision to terminate at any time with sixty
28 days written notice. The tenants, Mr. and Mrs. Gary Yates, would be responsible for
29 accepting the property in its present condition, mowing and maintaining the premises in a
30 good, safe condition and vacating the premises upon termination of the lease.
31
32 Discussion:
33
34 This was the first request staff has received to lease this property.
35
36 A motion was made to approve the recommendation to enter into a lease agreement
37 to allow grazing on undeveloped City property, which is also known as the Coker
38 property.
39
40 Motion: Georgia
41 Second: Cornish
42 Ayes: Cornish, Georgia, Galpin, Rawls, White and Wood
43 Nays: None
44 Abstention: None
45 Vote: 6-0
46
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Official Minutes
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1 Motion carried.
2
3 Items 5-B, 5-C, 5-D, and 5-E concerning the 2004 Facilities Utilization Agreements with
4 the sports associations were considered as one item next on the agenda.
5
6 Agenda Item No 5-B. Recommendation of approval of 2004 Facilities Utilization
7 Agreement with Southlake Baseball Association (SBA).
8
9 Agenda Item No. 5-C. Recommendation of approval of 2004 Facilities Utilization
10 Agreement with Grapevine Southlake Soccer Association (GSSA).
11
12 Agenda Item No 5-D. Recommendation of approval of 2004 Facilities Utilization
13 Agreement with Southlake Carroll Lacrosse Association (SCLA).
14
15 Agenda Item No 5-E. Recommendation of approval of 2004 Facilities Utilization
16 Agreement with Southlake Girls Softball Association (SGSA).
17
18 Director Jackson presented the 2004 agreements with the Southlake Baseball
19 Association, Grapevine Southlake Soccer Association, Southlake Carroll Lacrosse
20 Association and the Southlake Girls Softball Association. All four agreements contain the
21 same standardized language and content.
22
23 Director Jackson noted the following substantive updates and modifications to the
24 agreements from previous ones:
25
26 • Definitions of regular season and tournament season to better facilitate future
27 scheduling and related activities.
28
29 • Allows for renewals to be conducted through mutual agreement of the City and
30 the association without further action required of the Parks Board or City Council
31 except in the event of substantive changes to the agreement not otherwise
32 authorized for periodic changes.
33
34 • Enhances the responsibility of the association to maintain safety and security
35 during their activities.
36
37 • Modifications to the schedule and roster for improved accuracy and effectiveness.
38
39 • Revised field use fee sections to allow the associations opportunities to provide
40 in-kind services through the use of volunteers and other donations in lieu of actual
41 cash payments up to a maximum of fifty percent 50% of the field use fees
42 assessed.
43
44 • Establishment of adjustable exhibits for those elements that routinely change from
45 season to season or year-to-year, such as schedules and field allocations.
46
June 14, 2004 Parks Board Meeting Minutes Page 4 of 9
Official Minutes
Approved by Parks and Recreation Board 7/12/04
1 • Upgrades to the payments for after-hours requested use of staff.
2
3 • Opportunities for the associations to undertake a greater role in the maintenance
4 and preparation of the fields.
5
6 • Responsibility determinations for the planned installation of lightening detection
7 equipment and camera systems.
8
9 Staff worked with the associations to develop an agreement that allows flexibility in
10 making adjustments or adding other components if needed.
11
12 Discussion:
13
14 Staffed explained how staff would receive training using the lightening detection
15 equipment and camera systems now in place at the parks.
16
17 Ms. Galpin requested that an update of the Park Dedication Fees be available to the
18 Board at the next meeting. She also requested that the Board have the option to annually
19 review the facilities utilization agreements or receive a report prior to the agreements
20 being executed.
21
22 Ms. White expressed concern about possible abuse of the "in-kind labor" provision in the
23 agreements and suggested that criteria be established for each type of service (i.e., line a
24 field receives 4 hours credit). Staff will pre-approve each project and identify the amount
25 of time typically expended for each project.
26
27 Ms. Wood expressed her ideas about the City's recovery of its expenses for elected
28 recreational classes and sports activities. She proposed that staff perform a zero based
29 budget for each of its recreation classes to determine the actual cost to hold the class,
30 backing the fees into the amount to determine the operating expense. The City does
31 recover some of the expenses incurred through the fees charged participants, however,
32 not all expenses can be re-cooped. She also questioned whether the $8 per player fee
33 charged to the sports associations was adequate to recover expenses. The $8 fee helps to
34 recover some costs but does not match the expenses.
35
36 Ms. Wood and Ms. White said additional detailed information, such as a breakdown of
37 the revenue/expenditures for each activity/recreation program, would be helpful prior to
38 making a decision on the facility utilization agreements.
39
40 Ms. Galpin and Ms. White asked staff to investigate what other cities charge for
41 participant fees for consideration of future facilities utilization agreements.
42
43 Ms. Georgia asked the Board to consider whether they wanted to approve the agreements
44 for the three-year term proposed in the agreements or if they prefer approving them on an
45 annual basis? The consensus was that the Park Board should review the agreements each
46 year.
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Official Minutes
Approved by Parks and Recreation Board 7/12/04
1
2 Director Jackson explained that all the financial information is tracked on a monthly basis
3 as per line item as recorded in Finance. Staff does not track how many hours are spent
4 individually on baseball fields vs. softball fields vs. lacrosse field vs. soccer fields vs.
5 open park land when it comes to how much time a maintenance person may spend
6 mowing or working on a certain field - that would be too onerous given the tasks at hand.
7 Staff does track how much is spent on pesticides, fertilizer, chalk, maintenance
8 equipment and specific line items, which is available.
9
10 Director Jackson offered to provide the Board with any line item information on a
11 monthly report basis as copies of the monthly financial statements.
12
13 Everyone was reminded that since the Park Board makes a recommendation to City
14 Council on the annual Fee Schedule, the Board could go ahead and work toward having
15 staff provide a breakdown of the expenses/revenues for activities, etc, and then
16 incorporate that information into their request for any changes (ie. to the $8 participant
17 fee) to the annual fee schedule for next year.
18
19 Ms. Georgia concluded the Board's discussion noting to staff that the Park Board does
20 review and make recommendations on the annual Fee Schedule to City Council and that
21 along with the Board's forthcoming motion, the Board does want to see some type of
22 breakdown per sports association per field usage and details in coming months of what
23 fees other cities charge their sports associations.
24
25 A motion was made that the Board approve the four facilities utilization agreements
26 for Southlake Baseball Association, Grapevine Southlake Soccer Association,
27 Southlake Carroll Lacrosse Association and Southlake Girls Softball Association
28 with the stipulation that the Park Board conduct an annual review to see if the Park
29 Board would recommend any changes prior to any rework of these agreements.
30
31 Motion: Georgia
32 Second: Galpin
33 Ayes: Cornish, Georgia, Galpin, Rawls, White and Wood
34 Nays: None
35 Abstention: None
36 Vote: 6-0
37
38 Motion carried.
39
40 Ms. Galpin commended staff for their work on revising and updating the agreements.
41
42 Agenda Item No 6-A Discussion: Noble Oaks stage area.
43
44 Senior Park Planner Chris Carpenter led the discussion on the potential for a bandshell
45 development in Noble Oaks Park. Park Board member Dorothy Wood requested staff
June 14, 2004 Parks Board Meeting Minutes Page 6 of 9
Official Minutes
Approved by Parks and Recreation Board 7/12/04
1 research a bandshell concept for the potential development in Noble Oaks Park near the
2 pond for family concerts and similar special events.
3
4 Mr. Carpenter presented the concept for the plan, described the proposed location and
5 feature details, outlined the approval process and citizen input aspects, and itemized
6 estimated costs. A copy of the staff memo and exhibits is attached to the minutes for
7 specific information.
8
9 Discussion:
10
11 Ms. Wood clarified that the bandshell would not replace the existing picnic pavilion as
12 depicted on the exhibit. Staff will adjust the plan to include picnic pavilion.
13
14 Mr. Cornish questioned if CISD students would primarily use the bandshell and if it
15 would be in competition with the existing pavilion now at Town Square. He also inquired
16 about the use of the amphitheatre at Bob Jones Park.
17
18 Ms. Wood gave a brief background history on the concept, how the plan originated and
19 the input she received from citizens, Old Union School staff and other CISD groups.
20 Comments have been very positive and there has been a lot of interest from potential
21 users of the bandshell. The only concerns expressed by the District were adequate
22 parking, whether events would be held during school hours and school access/obstruction
23 during the construction phase.
24
25 Ms. Georgia spoke in favor of a bandshell at Noble Oaks Park. She stressed the need to
26 dredge out the pond and work toward having ADA capabilities and either a bandshell or
27 picnic pavilion available in Noble Oaks Park next year. She said this would be a good
28 starting place on development of the neighborhood parks.
29
30 Chairman Rawls mentioned that noise could be an issue with the location of the bandshell
31 even though he personally favored the concept.
32
33 Agenda Item No. Liaison Reports
34
35 Board members reviewed the following:
36
37 (a) Recreation/Special Events - No report at this time.
38
39 (b) Youth Sports Associations -
40
41 Director Jackson briefed the Board on the proposed drainage repairs at
42 Bicentennial Park that were discussed at the last board meeting. Staff is
43 now looking at several alternatives methods of making the repairs. He
44 commended the Southlake Baseball Association for their cooperation and
45 assistance in rescheduling their games and working with the softball
June 14, 2004 Parks Board Meeting Minutes Page 7 of 9
Official Minutes
Approved by Parks and Recreation Board 7/12/04
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association to accommodate both entities' tournaments being held at
Bicentennial Park.
(c) Community Groups - Ms. Georgia will bring applications for the annual
Metroport Garage Sale held at Solana to benefit community organizations
to the next Park Board meeting.
Director Jackson reported on the recent vandalism that occurred at Liberty
Garden in Bicentennial Park to the pumps and the pond. Damage was
substantial and very costly - initial estimates are $15,000 - $18,000. Staff
hopes to have security cameras in place in that portion of the park either
this year or next year. Damages to the Garden are not covered by
insurance.
Director Jackson related that the Tennis Center sustained several thousand
dollars worth of damage during the recent storm, as did Bicentennial Park.
Trees, light poles, bleachers and fencing in Bicentennial Park were
damaged from the high winds. Some damage also occurred at the Town
Square pavilion as well. An insurance claim has been filed for damages.
(d) SPIN - Held a joint SPIN/City Council meeting last month and plans are
underway to host an Executive Forum this fall.
(e) SPDC - No report this month.
(f) JUC - JUC will hold its next meeting July 14, 2004.
Staff announced that the Southlake Tennis Center will be hosting the
Southlake Women's Pro Classic June 28-July 4, which will include
players from around the world and top collegiate and junior players for the
us.
(g) City Council Monthly Report - Elaine Cox will present the Park Board
Report at the next City Council meeting.
Agenda Item No. 8. Adj ournment
A motion was made to adjourn the meeting.
Motion:
Georgia
Second:
Cornish
Ayes:
Cornish, Georgia, Galpin, Rawls, White and Wood
Nays:
None
Abstention:
None
Vote:
6-0
June 14, 2004 Parks Board Meeting Minutes
Page 8 of 9
Official Minutes
:s and Recreation Board 7/12/04
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Bobby Rawls
Parks & Recreation Board Chair
ary Georgia
Parks & Recreation Board Secretary
12 Attachments: Item 6A, Potential bandshell development at Noble Oaks Park w/exhibits
June 14, 2004 Parks Board Meeting Minutes Page 9 of 9
City of Southlake, Texas
MEMORANDUM
May 27 , 2004 r.. c. e ,
TO: Parks and Recreation Board
FROM: Malcolm Jackson, Director of Community Services
SUBJECT: Discussion of Potential for Development of a Bandshell at Noble Oaks Park
Action Requested: Park Board discussion and direction concerning potential for bandshell
development in Noble Oaks Park.
Background
Information: Park Board member Dorothy Woods has requested staff to place this item on
the agenda for Park Board discussion. As such, staff has provided
introductory information in this memo and a PowerPoint presentation based
on her conceptual ideas.
Ms. Woods' concept generally centers on the potential for development of a
bandshell in Noble Oaks Park near the pond for family concerts and similar
special events. For the presentation, staff has prepared information as starting
points for the discussion should the Park Board desire to move forward with
the bandshell concept:
1. The Park Master Plan - staff would recommend that the addition of a
bandshell in the conceptual thinking for Noble Oaks Park be solidified by
its addition to the Concept Plan for the park in the upcoming revisions to
the Parks, Recreation, and Open Space Master Plan. The plan shows a
"picnic shelter" in the location of the proposed bandshell, but it is a
significant enough distinction in use between the two to be specifically
noted.
2. Development Controls - the addition of a bandshell would be considered
a "structure" for development code purposes and would require the
processing of Revised Concept and Site Plans through the governing
bodies. Noble Oaks Park currently is platted and has Residential Planned
Unit Development (R-PUD) zoning, which allows park uses, but an
updated plan showing the bandshell would be needed to acquire a building
permit.
3. SPIN Meeting(s) - with the addition of auditory devices (speakers, amps,
etc.) for concerts, staff would suggest inviting vigorous neighborhood
feedback to gauge the level of support external audio would have.
Park and Recreation Board
June 14, 2004
Page 2 of 6
4. Pond Development History - On August 14, 2000, the Park Board made
the final of a series of recommendations concerning the existence of the
pond at Noble Oaks. After lengthy discussion, the recommendation was to
keep the pond as a viable amenity and to not encircle it with fencing,
which would limit access to near the water's edge. The school district
then complied with those wishes and the pond is currently intended to be
used as a park amenity. However, since a small sliver of the pond lies on
school property, the city would seek CISD approval for any
modifications. With so much prior discussion concerning the pond, staff
felt it appropriate to clarify the means by which it exists.
5. Cost Estimates - The following chart indicates rough estimates for
materials and labor to construct a viable bandshell near the pond in Noble
Oaks:
Item Description
Units
Per Unit
Cost
Notes
Concrete bandshell foundation and risers
1
Each
10,000
Similar to Liberty Garden
Associated flatwork to access parking
1,600 s.f
3.00
4,800
ADA requirement
Bandshell construction (800 s.f. custom
"wave" bandshell, see attached)
1
Each
52,000
Includes everything but
foundation
Electrical (from R.O.W., new service
panel)
1
Each
7,500
Underground conduit
from nearest transformer
Pond work (edge enhancements, dredging)
1
Each
5,000
Excavate clean edge to 45
degree slope
Design and Contingency (10 % of above
each)
7,930
TOTAL
87,230
Financial
Considerations: Funding earmarked for Neighborhood Park Development in FY 05-06 as
noted in currently adopted CIP ($950,000).
Financial Impact: Public Works currently maintains Noble Oaks Park. Minimal additional
maintenance expected with bandshell addition. Pond edge treatment an on-
going possibility.
Citizen Input/
Board Review: This is the first public discussion on this subject.
Park and Recreation Board
June 14, 2004
Page 3 of 6
Legal Review:
Alternatives:
Supporting
Documents:
Not applicable at this time.
Parks Board discussion and direction to staff.
Supporting documents include the following items:
■ Exhibit A - Noble Oaks Park Bandshell - Site Location
■ Exhibit B - Bandshell Design Alternative
■ Exhibit C - Currently adopted conceptual plan for Noble Oaks Park
Staff
Recommendation: Parks Board discussion and direction to staff.
Park and Recreation Board
June 14, 2004
Page 4 of 6
EXHIBIT A - Noble Oaks Park Bandshell - Site Location
Park and Recreation Board
June 14, 2004
Page 5 of 6
Exhibit B - Bandshell Design Alternative
Need approximately 1200 s.f structure. (Approximately 800 s.f shown)
Park and Recreation Board
June 14, 2004
Page 6 of 6
Exhibit C - Currently Adopted Conceptual Plan
for Noble Oaks Park
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Southlake Women's Pro Classic
,June 28 July 4
Pro Tennis Comes to Southlake
Imagine a field of dedicated women competitors doing battle in front of passionate fans in an
intimate local setting. This is the USTA Pro Circuit, and it is coming to Southlake. Professional
players from around the world and top collegiate and junior players from the US will be in our
community vying for prize money and valuable ranking points. These points help players to
advance to the highest levels of pro tennis.
Gateway to the Grand Slams
The USTA Pro Circuit is the first step towards elite professional tennis. Hundreds of players
pass through this gateway every year hoping to prove they have the talent, desire, and stamina to
compete as world-class players. Behind them are the sponsors who see value in promoting an
international field of players. These players will leave fans with a positive impression of the
local businesses that help to bring exciting professional tennis to their community.
Satellite tournaments attract players ranked from 200-800 in the world. The caliber of play is
excellent, and may feature players who have either played at Wimbledon, the US Open, the
French Open or the Australian Open. Players may also be members of their country's Federation
Cup teams. These countries compete for the highest team honor in professional tennis.
The Southlake Tennis Center
The Southlake Tennis Center is located in Bicentennial Park in Southlake, TX. A public facility,
STC has 13 hard courts and features a sunken stadium court that can seat over 1000 fans. The
STC Pro Shop features equipment from Head, Wilson, Dunlop, Prince and Babolat. We carry 12
different clothing lines for men, women and children. STC offers year round programs for adults
and juniors. We are here to make tennis a part of your life.
SouthCake 9 ennis Foundation
The beneficiary of this event is the Southlake Tennis Foundation. The STF was founded to
support local tennis programs in the community. We look for opportunities to support small
grassroots programs that stress the physical and mental benefits tennis has to offer. These
include:
Tennis Carnivals: The STF and STC sponsor two free tennis carnivals a year, at no cost to the
participants. Every spring and fall our tennis professionals volunteer their time to run free tennis
clinics, tennis exhibitions and family fun activities. These carnivals introduce children and
adults to the sport of a lifetime.
Local Competitive Juniors: Many families in the area do not have the funds to send their
children to compete at national events. Some players cannot attend because their parents are
unable to take time away. STF will help fund the travel of financially needy players who qualify
for major events and fund the travel of a coach or parent.
Wheelchair Tennis: Funds will support the development of a tennis program for physically
challenged players, including the purchase of sports-specific wheelchairs. The Director of
Tennis at STC is certified as a wheelchair tennis instructor.
Local Tennis Teams: As school budgets force cuts in athletic programs STF plans to create an
alternative that continues junior high/middle school tennis programs in the local area.
Other local programs that will receive funds include NJTL, the USTA sponsored program that
reaches out to disadvantaged children in Tarrant County, and the American Cancer Society to aid
in their skin cancer programs.
Past recipients of grants have included a local pro who was in need of a bone marrow transplant.
He is now successfully recovering in Irving.
The United States Tennis Association, The International Tennis Federation,
The Southlake Tennis Foundation and the City of Southlake are pleased to present
2004 Southlake Women's Professional Tennis Tournament
Southlake Tennis Center in Bicentennial Park
450 W. Southlake Blvd.
Southlake, TX 76092
(817) 421-5605
Promoter: Stephen Poorman
Tournament Chair: Mia Gordon-Poorman
Tournament Director: Francisco Barrientos
Event Background
The 2004 Southlake Women's Professional Tennis Tournament is a USTA Pro Circuit event.
The tournament, which will offer $10,000 in total prize money, is part of a series of professional
events held throughout the United States. Players hoping to develop a professional tennis career
start at this level, working their way up the ranking system by earning points for their results.
Each tournament offers players both prize money and circuit points, helping players to qualifying
for larger events.
Women between the ages of 16 to 26 years old will compete in both singles and doubles play.
They are both professional and amateur players from both the United States and other countries
and will include collegiate players and usually have a ranking from 200 to 400 in the world.
Many current professional players, such as current #1 in the world Justine Henin-Hardenne,
Maria Sharapova, Chanda Rubin, Meghann Shaughnessy, and Anna Kournikova started their
careers at this level. The USTA slogan is "See tomorrow's stars today."
Please contact our Tournament Director, Francisco Barrientos, for information regarding the
schedule of play, assistance with player interviews, obtaining results or general information.
Event Information
The complete event consists of three phases: the Wild Card Tournament, the Qualifying
Tournament, and the Main Draw.
Wild Card Tournament Wednesday, June 23 to Saturday June 26
The Wild Card Tournament is open to any player who wishes to enter. Area tennis facilities will
send 2 representatives from their tennis programs to compete in the event. Local collegiate
players, top ranked local juniors and local area pros will be among those competing for the wild
card spot. The winner of the event is guaranteed a spot in the main draw of the event, allowing
her to skip the Qualifying Tournament.
Qualifying Tournament Sunday, June 27 to Monday, June 28
Up to 128 players will compete for 8 positions in the Main Draw. Players will be selected by the
USTA based on their current rankings and will include junior, collegiate and professional players
from the U.S. and other countries.
Main Draw Tuesday, June 29 to Sunday, July 4
The main tournament consists of a singles and a doubles event, with matches played from 3 p.m.
to approximately 9 p.m. each evening during the week, then on Saturday and Sunday afternoon.
The main draw consists of 32 players. 20 of the players will be accepted directly into the event
based on their world rankings. The remaining players consist of 3 wild card entrants as selected
by the National Coaches Team of the USTA, 1 wild card entrant who won the local tournament,
and 8 players from the qualifying event. 16 Teams will also compete for the doubles title. These
teams are selected based on their combined world rankings. -
Additional Events
Several additional events will be hosted by the Southlake Tennis Center. These include a Pro-
Am event for men and women, a Kid's Kamival, Demo Days, and a Junior Qualifying Event.
Pro Am
The Pro-Am event pairs 32 local amateurs with 16 women pros who have entered the event. The
women's pro-am will take place on Tuesday, June 28 and the Men's Pro-Am will take place on
Thursday, July 1.
Kid's Karnival
The Southlake Tennis Foundation will sponsor a free children's carnival for ages 6-12 years old.
Participants will play games and win prizes in a carnival atmosphere.
Junior Qualifying Event
The Southlake Tennis Foundation is sponsoring the "Road to Chile" event. This tournament,
open to boys and girls ages 14-18 years old, is the first in a series of four events held during the
summer. The two winners of each circuit, one boy and one girl, will win a trip to Chile, where
they will compete in an International Tennis Federation event.
Local Participation
In addition to the numerous volunteers required to run all these events, local families will have
an opportunity to house players who are competing in the tournament. Many of the players keep
in contact with their host families and form life long friendships. Through this program, the
USTA fosters bonds between the players and the local tennis community.
Sponsorship Contact Information
Name of Business:
Name as it should appear in all printed material:
Address:
City, State, Zip: _
Name of Contact:
Phone:
Email:
Fax:
Sponsorship Agreement
The following constitutes an agreement between the Southlake Tennis Foundation and
to sponsor the USTA Pro Circuit Women's Tennis Event at the Southlake Tennis Center
on June 26-July 4.
Sponsorship Level:
Amount of Sponsorship:
Details of Services Provided/Dates:
Payments/Dates:
Benefits of Sponsorship:
The following outlines all the services that will be provided by the Southlake Tennis
Foundation in exchange for this sponsorship. This list is inclusive of all benefits
promised to the sponsor.
I agree to be a sponsor during the USTA Women's Pro Tournament at the Southlake
Tennis Center. I understand that all terms of the sponsorship are outlined in the
preceding document. I am required to make payments as outlined in the above agreement
to receive all the benefits of sponsorship. All payments will be made out to the Southlake
Tennis Foundation.
Signature:
Signature:
Signature:
Date:
Please sign this form if you would like to speak
during PUBLIC FORUM.
Park Board Meeting
Monday, June 14, 2004
Name lease tint) Address Phone or Email Topic
J ~
M:\WP-FILES\FORMS\Sign In Sheet.doc