2005-05-31Official Minutes
Approved by Parks and Recreation Board 7/11/05
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CITY OF SOUTHLAKE
SPECIAL PARKS AND RECREATION BOARD MEETING
May 31, 2005
MINUTES
Board Members Present: Frank Cornish, Chairman; Mary Georgia, Vice Chairman;
Mike Mills, Secretary; Elaine Cox, Liz Durham, Emily Galpin, and Katrina Peebles
Board Members Absent: Bobby Rawls and Cara White
Staff Members Present: Malcolm Jackson, Director of Community Services; Steve
Polasek, Deputy Director of Community Services; and Chris Carpenter, Senior Park
Planner.
Guests: None
REGULAR SESSION
Agenda Item No. 1. Call to Order
Chairman Cornish called the meeting to order at 6:38 p.m.
CONSENT AGENDA
Agenda Item No. 2. Consider: Recommendation to approve revisions to the Parks,
Recreation and Open Space Master Plan
Preliminary to presentation of the revisions to the Park Master Plan, the developer of the
property on the west side of North White Chapel Boulevard, across from the softball
fields in Bob Jones Park, addressed the Board.
Paul Spain, developer of SS-acre site on the west side of North White Chapel Boulevard,
presented a proposed concept for a 55-acre development and its potential impact to the
Corps of Engineers property, which is incorporated into the Park Master Plan, and asked
the Board for feedback.
The developer is proposing an open space 10-acre park and a 3-acre park abutting the
area's natural cliffs. The developer also proposes that the trails on the cliff (both high and
low side) connect the trails at Bob Jones Park. Staff has not had any formal meetings with
the Corps of Engineers about the proposal. The area is not designated as
"environmentally sensitive" and may be subject to use of re-mitigation grant funds. Staff
has discussed with the developer the possibility of having an ingress/egress point off
North White Chapel to provide parking amenities as well as some enhancement to the
water features on the Corps' property. Staff does not anticipate any complications with
the proposed site from the Corps office.
May 31, 2005 Parks Board Meeting Minutes Page 1 of 5
Official Minutes
Approved by Parks and Recreation Board 7/11/05
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Board members were in favor of the additional parking proposal and generally approved
of the developer's proposed concept of the parks.
The Board was especially interested in the potential future lease of the Corps property,
which would complement the rest of the park. Although the cost of a lease with the Corps
would be minimal, the cost of reclamation and restoration of the property and the
availability of Federal funds to do so and other maintenance and initial cost issues need to
be investigated as well as any development limitations imposed by the Corps.
Senior Park Planner Chris Carpenter briefly reviewed the revisions to the Park Master
Plan. The following recommendations were provided by the Board:
• Add batting cages at the softball complex in Bob Jones Park
• Incorporate fitness stations to interior trails at Bicentennial Park, Bob Jones
Park, and Royal and Annie Smith Park
• Add three-sector locator map for parks
• Goals, Section 2 - move further back in the Plan, perhaps prior to Section
Implementation, and remove phrase "Action Items"
• Entire Plan(s) should have uniform appearance in layout
• Maps should be somewhat more detailed where required
• Historical Structures (log cabin, parts of log cabin, rock house or other
historical structures) - Amend the sentence in the Noble Oaks text (pg 7-5)
referring to the historical log cabin to say: "The Park Board has indicated
Noble Oaks Park, Royal and Annie Smith Park, Bicentennial Park and
Summit Park (also known as Brownstone Park), among others are well suited
for the reconstruction and display of Southlake historical structures." Insert
this sentence in the text sections for the other parks Royal and Annie Smith
Park, Summit Park and Bicentennial Park.
• Noble Oaks Park - Delete whole second paragraph in text and insert sentence
noted in bullet point above.
• Add date reference
• Insert separate page(s) for descriptive text if needed to provide further details
about the log cabin or other historical structure.
• Make the sequence of the maps consistent with the description of the parks
found in the text section.
• Put overview maps, environmental and park maps in front of the concept
plans.
• Page 5-1 - discrepancy in the wording of the text - Tucker and Farhat referred
to as "natural areas," but in table they are included with Bob Jones Park as
"city park." To be consistent, separate out Tucker and Farhat and call them
"natural area."
• Page 5-2 - Corps of Engineers (COE) Lease - Put "6 miles" in COE lease
column, which brings total to miles.
• Trail Master Plan, Page 8 - discrepancy in wording of content under "Trail
Preferences" section. Replace the word "priorities" with "need" in the second
black bullet point - it is a top need.
May 31, 2005 Parks Board Meeting Minutes
Page 2of5
Official Minutes
Approved by Parks and Recreation Board 7/11/05
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Page 2-1 - At the end of the first paragraph; last sentence should be removed
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that refers to goals ranking. If left in it should be changed to read: "The goals
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in the Plan are based on subject content and not rank order." Leave off
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numbers. Alphabetize goals "C-D-E-1-P."
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Page 1-1 - Capitalize "Recreation" in "Park recreation"
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Page 1-2 - "205% change" in middle of last paragraph above table
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Page 7-5 - Royal and Annie Smith Park. Seventh sentence - correct "bery"
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Page 7-3 - First sentence, third line after "Bob Jones Park...." Change to
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"which totaled" instead of "eventually totally."
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Page 7-3 - Ninth line from "Bob Jones Park subtitle. Change "and" to
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"an" in the sentence "On the far north drive entrance and equestrian parking
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lot
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Page - Coker Property. Correct spelling of Meadowmere.
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Page - Kirkwood. Check spelling of text.
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Page 7-8 - Southlake Sports Complex. Make capitalization consistent on third
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dot
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Page 7-9 - Second line. "SPDC purchases property in the late 1990's from a
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previous commercial owner who had stored..."
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Maps - First map (overview) under "Public Parkland" - Since the Senior
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Center is not parkland it should be removed from that inventory and placed in
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a separate category. Also need to change map color for Senior Center.
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Maps - Under Schools. Correct spelling on Florence Elementary School
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Koalaty Park, item No. 17 and Noble Oaks are shown in light green
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(undeveloped); should be developed. Remove "undeveloped" designation
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since every park is partially developed and change to "Park Land."
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Parks Plan is printed in Arial font; Pathways is printed in Times Roman,
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double-spaced. Use same font (Times New Roman) without double-spaces.
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*
Regarding the desire to reach a conclusion in the Plan whether the City has
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enough land, whether it has the right land, and to quantify what facilities
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shortfall exist on a built-out basis, the matrix identifies the facility shortfalls
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but there is not any text where it specifically states there is enough land or
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whether the City has the right land. End of Section 6 offers a summary of the
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City's land needs versus land acquired, however, it would be more effective if
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the language were stronger to show the proper conclusion is that the City has
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enough land, but it's not the right land. Insert an emphatic statement to that
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effect. Perhaps add a paragraph in Section 7 after Bob Jones Park that talks
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about future COE possibilities, potential other leases and neighborhoods. Also
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put it in the conclusions section on Page 6-2, Page 6-3. The language for the
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categories needs to be very blunt in terms of what is acquired and what is
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needed for built-out.
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It would be applicable to include comments about the City's Tree City USA
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designation. Put in an introduction paragraph as a defining or scope statement.
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Bold and capitalize "neighborhood parkland" and "city park."
May 31, 2005 Parks Board Meeting Minutes Page 3 of 5
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Official Minutes
Approved by Parks and Recreation Board 7/11/05
• In Page 6-2, where it states: "Therefore officials must remain diligent for
community park opportunities" insert something like: "...opportunities that
would specifically address the opportunity for facilities development."
• Page 7-3, Bicentennial Park and Liberty Garden text - Change the statement
that says: "The potential phases, additional phases of Liberty Garden at North
White Chapel entrance will include and other amenities" to say "an
interactive water feature, and other amenities."
A Planning & Zoning Commission work session will be held June 9.
A motion was made to approve revisions to the Park Master Plan as noted during
previous discussions, including the corrections and changes that have been eluded to
this evening.
Motion: Cox
Second: Durham
Ayes: Cornish, Cox, Durham, Galpin, Georgia, Mills, and Peebles
Nays: None
Abstention: None
Vote: 7-0
Motion carried.
Agenda Item No. 3. Consider: Recommendation to approve revisions to the Trail System
Master Plan (Southlake Pathways)
Senior Park Planner Chris Carpenter led the discussion about revisions to the Trail
Master Plan. The following are some of the recommendations and comments provided
during that discussion.
• Councilmember Morris requested adding an on-road route on Pine Street to
provide access to Bryon Nelson Parkway. Staff will note both alternatives
on-road and off-road - on the Plan.
• No. 4. Bob Jones spur over to T.W. King.
• No. 24 Vermillion built sidewalks in the development, then stub out of Royal
and Annie Smith Park, meets the existing trail system and down a small piece
of Johnson Road. Will be shown as mostly existing.
• Page 13. No. 35-N. Need to put "Shady Oaks"
• Also same on No. 15. Insert Oaks in North Shady.
• Differentiate between 18N and 18F
• No. 13W. With the reworking of Dove Road and the construction of the DPS
north facility, when will the status be changed from "plan" to "program"?
Construction plans have not been submitted and the project is at least a year
out.
• Page 17. The statement "It is important to note that sidewalks (ie. Pathways)
of less than eight feet in width are not bicycle facilities" should be modified to
reflect it is a two-way multi-use trail.
May 31, 2005 Parks Board Meeting Minutes
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Official Minutes
Approved by Parks and Recreation Board 7/11/05
1 • Designations are somewhat confusing. Page 12 was specifically mentioned.
2 What is the difference between 6-foot nominal width natural equestrian/hiking
3 and 6-foot nominal width informal trail? There are also 8-10 foot paved
4 pathways and multi-use trails? Staff will insert a definition list.
5 • Page 15, last line of text - Change "sagely" to "safely."
6 • Have a single reference to AASHTO, ADA and TDLR to say the City abides
7 by those rules in a summary paragraph about the computation that goes into
8 determining what kind of facilities are appropriate, etc.
9 • Check map Sidewalk ends about where the No. 33 starts on the right side.
10 • Confirm Lonesome Dove Park, pool supply property and other smaller parks
11 are shown on the 2005 Trail System Master Plan.
12 • Condense text. Delete excerpts from previous Plan as discussed during the
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14 • Bolster the Amenities Section with Southlake-specific information.
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16 A motion was made to pass the Trail Plan with the additions and corrections that
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18 Motion: Cox
19 Second: Galpin
20 Ayes: Cornish, Cox, Durham, Galpin, Georgia, Mills, and Peebles
21 Nays: None
22 Abstention: None
23 Vote: 7-0
24 Motion carried.
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26 Agenda Item No. 8. Adjournment
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28 A motion was made to adjourn at 8:28 p.m.
29 Motion: Georgia
30 Second: Galpin
31 Ayes: Cornish, Cox, Durham, Galpin, Georgia, Mills, and Peebles
32 Nays: None
33 Abstention: None
34 Vote: 7-0
ried.
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35 M75'.
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38 39 Frank Cornish
40 Parks & Recreation Board Chair
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44 Mike Mills
45 Parks & Recreation Board Secretary
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May 31, 2005 Parks Board Meeting Minutes Page 5 of 5