2005-06-13Official Minutes
Approved by Parks and Recreation Board 7/11/05
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CITY OF SOUTHLAKE
PARKS AND RECREATION BOARD MEETING
June 13, 2005
MINUTES
Board Members Present: Frank Cornish, Chairman; Mary Georgia, Vice Chairman; Liz
Durham, Emily Galpin, Bobby Rawls and Cara White
Board Members Absent: Mike Mills, Secretary; Elaine Cox and Katrina Peebles
Staff Members Present: Steve Polasek, Deputy Director of Community Services; and
Steve Moore, Recreation Superintendent.
Guests: None
REGULAR SESSION
Agenda Item No. 1. Call to Order
Chairman Cornish called the meeting to order at 7:00 p.m.
REPORTS
Agenda Item No. 2. Administrative Comments
A. Park Board Report at July 19, 2005 City Council Meeting - Mike Mills
will present the Park Board Report at the July 19 Council meeting; Cara
White volunteered to substitute if needed.
CONSENT AGENDA
Agenda Item No. 3A. Consider: Approval of the Southlake Parks and Recreation Board
meeting minutes of May 9, 2005 and May 31, 2005 meetings.
A motion was made to approve the meeting minutes of May 9, 2005, striking the last
part of the sentence on Page 3A-5, Line 4-5, from "but..." to the end of the sentence.
Motion: Georgia
Second: Durham
Ayes: Cornish, Durham, Galpin, Georgia, Rawls, and White
Nays: None
Abstention: None
Vote: 6-0
Motion carried.
The Park Board agreed to Table consideration of the May 31, 2005 meeting minutes
until the next meeting due to abstentions from Bobby Rawls and Cara White.
June 13, 2005 Parks Board Meeting Minutes Page 1 of 6
Official Minutes
Approved by Parks and Recreation Board 7/11/05
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REGULAR AGENDA
Agenda Item No. 4. Public Forum
Chairman Cornish opened the Public Forum. There was no one present to speak during
Public Forum. Public Forum was closed.
Agenda Item No. 5A. Consider: Absence of Parks and Recreation Board Member(s)
standing item
The Board considered the absences of Cara White and Bobby Rawls from the Special
Park Board meeting held May 31, 2005.
A motion was made to excuse Cara White and Bobby Rawls from the May 31, 2005
meeting.
Motion: Georgia
Second: Galpin
Ayes: Cornish, Durham, Galpin, Georgia, Rawls, and White
Nays: None
Abstention: None
Vote: 6-0
Motion carried.
Agenda Item No. 5B. Consider: Recommendation to Acquire an Easement for Timarron
Trail Connection
Acquisition of the pedestrian access easement will complete the gap in the existing
Timarron trail system from South White Chapel to the former Information Building. The
easement area is located in the southwest corner section of South White Chapel and
Continental Boulevard to the existing public connection. There will be no cost for the
easement itself. Currently, $40,000 exists in FY 2004-05 Park Dedication budget for
design and construction of the trail. The consultant has completed the plans and easement
documents and the landowners (Timarron Homeowners Association) are willing to
comply with the easement and trail routes.
A motion was made to approve the acquisition easement for the Timarron trail.
Motion:
Rawls
Second:
Georgia
Ayes:
Cornish, Durham, Galpin, Georgia, Rawls, and White
Nays:
None
Abstention:
None
Vote:
6-0
Motion carried.
June 13, 2005 Parks Board Meeting Minutes
Page 2 of 6
Official Minutes
Approved by Parks and Recreation Board 7/11/05
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Agenda Item No. 5C. Consider: Matching Funds Request from Southlake Girls Softball
Association (SGSA) for Purchase and Construction of Playground at Bob Jones Park
The Southlake Girls Softball Association (SGSA) Board has approved the expenditure of
up to $100,000 to construct a playground and shade structure at the softball fields in Bob
Jones Park and is seeking approval for matching funds from the City. The playground
will consist of the playground equipment, a rubberized play surface, a canopy shade
structure and a fence, which was added at the Park Board's recommendation. The site
plan for Bob Jones Park included the addition of the playground. The City's share of the
matching funds project would be up to $90,000 from the SPDC Matching Funds line
item. Matching Funds are available in the FY 2003-04 SPDC budget.
Brent Strehlow, Southlake Girls Softball Association Board member, 210 Swallow Oak,
made a brief presentation about the proposed materials and modular design of the
playground.
Board members asked about ADA compliance, the multi-purpose of the
awnings/canopies (shade and protection), budget breakdown of the estimate from
Playwell Group, maintenance and warranty issues, entrance/gate information, future
parking and the factors involved in selecting the vendor. Mr. Strehlow agreed to provide
the Board with warranty information. SGSA said the Association has funds available for
installation of picnic tables and trash receptacles, separate from matching funds.
Although the current proposal did not include a fence, Park Board members
recommended that one be included in the construction using matching funds.
A motion was made to approve the matching funds for the Southlake Girls Softball
Association up to the amount of $90,000 for the express purpose of playground
equipment and installation, including surface, shade canopy and plaque
for a handicapped-accessible playground area in Bob Jones Park.
Motion: Georgia
Second: Rawls
Ayes: Cornish, Durham, Georgia, and Rawls
Nays: None
Abstention: White, Galpin (Both members do not oppose the project, but abstained
because they required more time to review the project and would like
more details on the playground and the playground budget prior to
allocating $90,000)
Vote: 4-0-2
Motion carried.
This item will move forward to SPDC.
Park Board made a recommendation that staff modify the current Matching Funds
Request form to include more details.
June 13, 2005 Parks Board Meeting Minutes Page 3 of 6
Official Minutes
Approved by Parks and Recreation Board 7/11/05
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Agenda Item No. 5D. Consider: Recommendation of Award of Bid for Snorts
Officiating and Scorekeeping Services
Three vendors submitted bids for officiating and scorekeeping services for city-managed
athletic programs on April 12, 2005. A-1 Sports submitted a bid of $2,805 for Section E,
First Communications, Inc. submitted a bid of $2,600 on Section F and Crowley Sports
Officials submitted a bid of $76,734 for Sections A, B, C, D and G. Since bids from First
Communications and A-1 Sports are under $25,000, no action is required by the Board
relating to their services. Park Board and City Council approval is necessary for
compliance with applicable State laws to award bid to Crowley Sports Officials.
Funding for these services is included in the proposed FY 2005-06 budget.
A motion was made to recommend to the City Council to award of bid to Crowley
Sports Officials for sports officiating and scorekeeping services.
Motion: Galpin
Second: White
Ayes: Cornish, Durham, Galpin, Georgia, Rawls, and White
Nays: None
Abstention: None
Vote: 6-0
Motion carried.
Agenda Item No. 5E. Consider: Appointment of Parks and Recreation Board
Representative to the 50th Anniversary Planning Committee
The Board was asked to appoint one (1) representative from the Parks Board to serve on
the 50th Anniversary Planning Committee, which will plan and coordinate activities
during 2006.
It was originally recommended that this item be Tabled until the full board is present.
Mike Mills had indicated to staff an interest in serving on the Committee. Mary Georgia
also was interested in serving.
Board members favored having two members serve as co-representatives from the Park
Board.
A motion was made to appoint Ms. Georgia as the Park Board representative to the
50th Anniversary Committee with Mike Mills as a co-representative.
Motion: Rawls
Second: Galpin
Ayes: Cornish, Durham, Galpin, Georgia, Rawls, and White
Nays: None
Abstention: None
Vote: 6-0
June 13, 2005 Parks Board Meeting Minutes, Page 4 of 6
Official Minutes
Approved by Parks and Recreation Board 7/11/05
1 Motion carried.
2
3 Agenda Item No. 5F. Consider: Approval of Name for the Proposed Dog Park to be
4 Located in Bob Jones Park
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6 The third annual pet event is currently being planned for late October and the need exists
7 to formally choose a name for the dog park. Jan Ekonomy, the lead contact for the
8 BooBoo's Buddies organization, has suggested the name of "BooBoo's Buddies
9 Community Dog Park" as a preference.
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11 Board members supported the proposed name of "BooBoo's Buddies Community Dog
12 Park."
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14 A motion was made that the Park Board accept the name for the dog park as
15 "BooBoo's Buddies Community Dog Park" within Bob Jones Park.
16 Motion: Durham
17 Second: Rawls
18 Ayes: Cornish, Durham, Galpin, Georgia, Rawls, and White
19 Nays: None
20 Abstention: None
21 Vote: 6-0
22 Motion carried.
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24 Jan Ekonomy, BooBoo's Buddies organizer, was present, but did not make a formal
25 presentation.
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27 Agenda Item No. 6. Discussion: No items this agenda.
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29 Agenda Item No. Liaison Reports:
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31 A. Recreation/Special Events - Southlake Stars & Stripes is planned July 3 at
32 Town Square, with fireworks at 9:30 p.m. The Family Campout held May
33 31 as well attended and the families enjoyed activities such as smors,
34 storytelling and hot dogs. The Verizon LUGE had a huge turnout for the
35 event two-day event and received great publicity.
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37 B. Youth Sports Associations - Basketball and volleyball leagues are
38 underway. SBA tournament is coming up as well as softball tournaments
39 this week. The Southlake Tennis Center will also be hosting its annual
40 tournament in about two weeks.
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42 C. Community Groups - About 10 volunteers worked on June 4 during the
43 Bob Jones Park Trail Clean Up. Thirty-six participants took the nature
44 hike, "Nesting Friends" with Dr. Ray Chancellor on June 11 at Bob Jones
45 Park. Four panels of his artwork were presented to the Bob Jones Nature
46 Center for future display at the center. Keep Southlake Beautiful hosted a
June 13, 2005 Parks Board Meeting Minutes Page 5 of 6
Official Minutes
Approved by Parks and Recreation Board 7/11/05
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clean up at Liberty Garden and are working on membership cards.
Southlake Sister Cities is preparing for the July 19-24 visit to Tome-City,
Japan and will host Japan Orientations on June 20 and June 21.
D. SPIN - SPIN will meet June 14.
E. SPDC - No report.
F. JUC - JUC will meet June 23 to review the status on Carroll Intermediate
School. Staff attended the CISD Board of Trustees meeting last week.
G. City Council Quarterly Reports - Mike Mills will handle the July 19 Park
Board Report to City Council.
Liz Durham announced she will be out of town at the next Park Board meeting.
Agenda Item No. 8. Adi ournment
A motion was made to adjourn at 8:13 p.m.
Motion:
White
Second:
Georgia
Ayes:
Cornish, Durham, Galpin, Georgia, Rawls and White
Nays:
None
Abstention:
None
Vote:
6-0
Motion carried.
Frank Cornish
Parks & Recreation Board Chair
Mike Mills
Parks & Recreation Board Secretary
June 13, 2005 Parks Board Meeting Minutes
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