2005-09-12Official Minutes
Approved by Parks and Recreation Board 10/10/05
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CITY OF SOUTHLAKE
PARKS AND RECREATION BOARD MEETING
September 12, 2005
MINUTES
Board Members Present: Frank Cornish, Chairman; Mary Georgia, Vice Chairman;
Mike Mills, Secretary; Elaine Cox, Emily Galpin, Katrina Peebles, Bobby Rawls and
Cara White
Board Members Absent: Liz Durham
Staff Members Present: Steve Polasek, Deputy Director of Community Services; Steve
Moore, Recreation Superintendent and Ben Thatcher, Assistant to the City Manager
Guests: None
REGULAR SESSION
Agenda Item No. 1. Call to Order
Chairman Cornish called the meeting to order at 7:00 p.m.
Mary Georgia arrived at 7:17 p. m.; Emily Galpin left the meeting at 7:22 p.m.
REGULAR AGENDA
Item 5B was considered first, out of the regular agenda sequence.
Agenda Item No. 5B. Consider: Recommendation of park dedication for the Shops of
Southlake
Cencor Realty Services proposes The Shops of Southlake - Central Park, a 29.11 acre
retail development located at the southeast corner of the intersection of East Southlake
Boulevard and South Carroll Avenue, across from Town Square. Central Market grocery
store is proposed as the anchor for the development. The development is schedule to open
during third quarter of 2006.
This development at 29.11 acres is required to dedicate .5822 acres of park land or the
equivalent in park dedication fees of $34,932. The applicant requests to meet park
dedication requirements by dedicating .744 acres of public park land and constructing a
park pursuant to an agreement currently being negotiated with the City Council.
The financial impact for maintenance of the proposed park is estimated at approximately
$5,000 annually based on current pricing of Town Square contract maintenance. The
maintenance cost of the proposed fountain is unknown at this time and is to be provided
by the developer as plans for the fountain are refined.
September 12, 2005 Parks Board Meeting Minutes Page 1 of 6
Official Minutes
Approved by Parks and Recreation Board 10/10/05
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Deputy Mayor Pro-Tem Carolyn Morris and City staff have been in discussions with the
developer over the last several months and providing general direction based on Council
input as it relates to the design and implementation of the proposed park.
Staff presented an overview of the park, fountain area and cost breakdown information.
Representatives from Cencor Realty Services, the landscape architect firm, Council
member Carolyn Morris and the City's economic development director were present to
answer questions.
David Baldwin, developer, representative from Cencor Realty Services, shared
information about the maintenance of the proposed pool/fountain amenity.
A motion was made that the Board accept the Shops of Southlake park dedication at
this time in lieu of paying fees. (The motion was restated as shown below after further
discussion.)
Southlake Councilmember Carolyn Morris, addressed the board about the continuity of
the design that begun in Town Square. The desire is to have a development that is totally
unique. Although not similar to Town Square, the development would be complementary
to the existing design/theme of Town Square.
The proposed fountain is not planned as an interactive fountain feature.
Greg Last, director of economic development, responded to questions about costs of the
park. Improvements for the park will be paid out of general funds generated from sales
tax from the development, not SPDC allocated funds. There is a partnership between the
council and the developer to pro rate the cost of the improvements which will include
everything within the boundary of the park - hardscape (benches, trees, lighting) and all
improvements as well as the fountain. Maintenance costs will be funded through the
City's general fund budget.
A motion was made to [accept the] recommendation of park dedication for the
Shops of Southlake as proposed in that development that was presented to the
Board.
Motion: Cox
Second: Rawls
Ayes: None
Nays: Cornish, Cox, Galpin, Georgia, Mills, Peebles, Rawls and White
Abstention: None
Vote: 8-0
Motion carried.
REPORTS
September 12, 2005 Parks Board Meeting Minutes
Page 2 of 6
Official Minutes
Approved by Parks and Recreation Board 10/10/05
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Agenda Item No. 2. Administrative Comments
A. Improvements to Bicentennial Park Ball Fields - The city is working with
the Southlake Baseball Association on improvements to the three
remaining ball fields in Bicentennial Park.
B. Review of Summer Recreation and Athletic Programs - Recreation
Superintendent Steve Moore presented a recap of the summer programs.
Mr. Moore commended the recreation staff and attributed the success of
the programs to their efforts.
C. Quarterly Park Board Report for October 4, 2005 City Council Meeting -
Elaine Cox volunteered to present the Park Report at the October 4
meeting.
D. Planned Absence of Deputy Director Steve Polasek - Assistant to the City
Manager Ben Thatcher will substitute for Steve Polasek in the Community
Services Department while Steve is out of the office the remainder of the
week to assist his wife with their new born son, Ethan Joseph Polasek,
born Saturday morning. The Board applauded and congratulated Steve and
his wife on the birth of his son.
E. Recap of the Retirement Event for Director of Community Services
Director Malcolm Jackson - Director Jackson received a warm send-off at
the August 30th retirement party from city staff, city officials and other
friends and family members who attended the celebration which was
highlighted by speeches, a farewell video and gifts and presents. The
Parks Board presented Director Jackson with a memorial plaque and will
sponsor a tree planting for him later this fall.
F. Safety Town Project - Staff is currently working with Ann Wise on the
development of a proposed Safety Town. Mr. Jackson has volunteered to
continue working on the project until completion as his gift to the City.
CONSENT AGENDA
Agenda Item No. 3A. Consider: Approval of the Southlake Parks and Recreation Board
meeting minutes of August 15, 2005 meeting.
Board members were presented an amended set of the August 15, 2005 meeting minutes
for consideration and an explanation of the amendments by Mr. Mills.
A motion was made to approve the amended minutes of August 15, 2005; approval
to include verification of line contents of 41 and 42 on page 3A-3.
Motion: Georgia
Second: Rawls
Ayes: Cornish, Cox, Georgia, Mills, Peebles and Rawls
September 12, 2005 Parks Board Meeting Minutes
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Official Minutes
Approved by Parks and Recreation Board 10/10/05
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Nays: None
Abstentions: White (absent 8/15/05 meeting)
Vote: 6-0-1
Motion carried.
Agenda Item No. 3B. Consider: Approval of the Special Joint Southlake Parks and
Recreation Board and Southlake Parks Development Corporation meeting minutes of
August 22, 2005 meeting.
Board members were presented an amended set of the August 22, 2005 meeting minutes
for consideration and an explanation of the amendments by Mr. Mills.
A motion was made to approve the Joint Parks and Recreation Board and
Southlake Parks Development Corporation meeting minutes of August 22, 2005
including agenda item No. 1, 2, 3, 4, 5a, and 6 as presented in the amendment which
does have a correction to the Liberty Park.
Motion: Georgia
Second: Mills
Ayes: Cornish, Cox, Galpin, Georgia, Mills, Peebles and Rawls
Nays: None
Abstention: None
Vote: 7-0
Motion carried.
REGULAR AGENDA
Agenda Item No. 4. Public Forum
Chairman Cornish opened and closed the Public Forum at this time. No one was present
to speak during Public Forum.
Agenda Item No. 5A. Consider: Absence of Parks and Recreation Board Member(s) -
standing item
The Board agreed to table this item until the next meeting.
A motion was made to Table item 5A in line of the fact that it was not the regularly
scheduled Board meeting.
Motion: Mills
Second: Georgia
Ayes: Cornish, Cox, Georgia, Mills, Peebles, Rawls and White
Nays: None
Abstention: None
Vote: 7-0
Motion carried.
Agenda Item No. Liaison Reports:
September 12, 2005 Parks Board Meeting Minutes
Page 4 of 6
Official Minutes
Approved by Parks and Recreation Board 10/10/05
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A. Recreation/Special Events - This item covered during Administration
Comments section of meeting.
B. Youth Sports Associations - Signups are underway for fall baseball and
softball leagues with coach look this Saturday. Signup day was also held at
Velocity Sports Performance in Southlake for lacrosse.
C. Community Groups
KSB will hold the Fall Quarterly Cleanup Saturday, October 8.
Bob Jones Nature Center Committee is hosting the "Best Friend" nature
walk at Bob Jones Park on September 24. They will also be hosting two
"Wings of the Night" hikes October 22 in conjunction with the City's
HarvestFest event. Park Board member Katrina Peebles' fourteen year old
daughter Haley completed a picture/activities book project to entertain the
children prior to each of the hikes.
Non-profits and community organizations are involved in relief efforts for
displaced Hurricane Katrina evacuees. Volunteers are still being sought to
sponsor families. Seventeen students from the New Orleans area have
since enrolled in Southlake schools.
PKF Walk with be held Saturday, September 17 at Southlake Town
Square at 9:00 a.m.
D. SPIN - Citywide Forum September 19; regular Standing Committee meeting
September 13.
E. SPDC - SPDC meeting was cancelled; next meeting set for October 4, 2005.
F. JUC - No report
G. Quarterly Park Board Report at October 4, 2005 City Council meeting -
Elaine Cox will present the report.
Agenda Item No. Adjournment
A motion was made to adjourn at 7:53 p.m.
Motion: Mills
Second: Georgia
Ayes: Cornish, Cox, Georgia, Mills, Peebles, Rawls and White
September 12, 2005 Parks Board Meeting Minutes
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Official Minutes
Approved by Parks and Recreation Board 10/10/05
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Nays: None
Abstention: None
Vote: 7-0
Mot' carried.
Frank Cornish
Parks & Recreation Board Chair
w
Mike Mills
Parks & Recreation Board Secretary
A cassette tape recording of the meeting is available for check-out in the
Office of the City Secretary.
September 12, 2005 Parks Board Meeting Minutes
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