2005-11-14Official Minutes
Approved by Parks and Recreation Board 12/12/05
1 CITY OF SOUTHLAKE
2 PARKS AND RECREATION BOARD MEETING
3 November 14, 2005
4 MINUTES
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6 Board Members Present: Mary Georgia, Vice Chairman; Mike Mills, Secretary; Liz
7 Durham, Emily Galpin, Ken Goodman, Katrina Peebles, Bobby Rawls, John Slocum and
8 Cara White
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10 Board Members Absent: None
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12 Staff Members Present: Steve Polasek, Director of Community Services; Steve Moore,
13 Recreation Superintendent; Tara Brooks, Deputy City Secretary
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15 Guests: None
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17 REGULAR SESSION
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19 Agenda Item No. 1. Call to Order
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21 Vice Chairman Mary Georgia called the meeting to order at 7:00 p.m.
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23 REPORTS
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25 Agenda Item No. 2. Administrative Comments
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27 A. Oaths of Office - New members John Slocum and Ken Goodman, and
28 reappointed members Emily Galpin, Bobby Rawls and Cara White, were
29 welcomed to the board. Park Board members were administered the Oath
30 of Office by Deputy City Secretary Tara Brooks.
31
32 B. Orientation Meeting - A joint orientation meeting for new members of the
33 Parks and Recreation Board, Southlake Parks Development Corporation
34 and Senior Advisory Commission will be held December 2005, 6:00-
35 8:00 p.m. at the DPS West facility.
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37 C. Park Tours - Any members interested in touring the city parks should
38 contact Linda Carpenter-Elgin at 817.748.8184 to make arrangements for
39 tour.
40
41 D. Log Cabin Issue - Placement of the historic log cabin is an agenda item
42 for City Council consideration at the November 15, 2005 meeting. Staff is
43 working with the City Council to provide options that will allow for
44 further analysis of the issue. More information will be shared with the
45 Park Board following the council meeting.
46
November 14, 2005 Parks Board Meeting Minutes Page 1 of 9
Official Minutes
Approved by Parks and Recreation Board 12/12/05
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E. Dog Park - Park maintenance division is addressing issues that have
become apparent since the park opened. Modifications will be made to the
lower section of the wrought-iron fence on the small dog side of the park
to keep the small dogs from getting through. Crew members will continue
to monitor the site for any debris that may surface as the park is used and
are working on a couple of solutions to address the problem.
CONSENT AGENDA
Agenda Item No. 3A was moved off Consent Agenda and considered during Regular
Agenda.
Agenda Item No 3B Recommendation to approve the 2006 Community Services
Agreement with the Bob Jones Nature Center.
A motion was made to approve the 2006 Community Services Agreement with the
Bob Jones Nature Center.
Motion: Mills
Second: Rawls
Ayes: Durham, Georgia, Goodman, Mills, Peebles, Rawls, Slocum and White
Nays: None
Abstention: Galpin
Vote: 8-0-1
Motion carried.
REGULAR AGENDA
Agenda Item No. 4. Public Forum
Vice Chairman Georgia opened and closed the Public Forum at this time. No one was
present to speak during Public Forum.
Agenda Item No 3A Approval of the Southlake Parks and Recreation Board meeting
minutes of October 10, 2005.
A motion was made to approve the meeting minutes of the City of Southlake Parks
and Recreation Board of October 10, 2005 meeting minutes with corrections to the
"Ayes" and "Nays" portions of the minutes in items 3A, 5A and 5B.
Motion: Mills
Second: Galpin
Ayes: Cox, Galpin, Georgia, Mills, Peebles, Rawls and White
Nays: None
Abstention: Goodman, Slocum
Vote: 7-0-2
Motion carried.
November 14, 2005 Parks Board Meeting Minutes Page 2 of 9
Official Minutes
Approved by Parks and Recreation Board 12/12/05
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Agenda Item No 5A Consider: Election of Parks and Recreation Board Officers for
2005-06.
Potential candidates discussed at the meeting included: Chair - Mary Georgia and Cara
White; Vice Chair - Mike Mills and Bobby Rawls; Secretary - Mike Mills. Any sitting
Board member may be considered for the officer positions.
The responsibilities of each of the officer positions were described, followed by brief
comments from each of the prospective officers about their desire in seeking the officer
position(s).
A motion was made to TABLE the election of Parks and Recreation Board officers
for 2005-06 until the next regularly scheduled meeting.
Motion: Georgia
Second: White
Ayes: Cox, Galpin, Georgia, Goodman, Mills, Peebles, Rawls, Slocum and
White
Nays: None
Abstention: None
Vote: 9-0
Motion carried to TABLE item.
Agenda Item No 5B Consider: Appointment of Parks Board member to serve on the
Joint Utilization Committee
The Joint Utilization Committee (JUC) is comprised of three members appointed by the
City Council, three members appointed by the Carroll Independent School District Board
of Trustees and one member from the Parks and Recreation Board appointed by the Parks
Board chairman. Although the chairman of the Parks Board reserves the right to appoint a
member to serve on the JUC, the Parks and Recreation Board has traditionally voted on
the selection. An explanation of the role of JUC was presented.
Ken Goodman expressed an interest in serving as the Parks Board representative to JUC.
A motion was made to nominate Ken Goodman as the Parks Board representative
to the Joint Utilization Committee.
Motion: Georgia
Second: Mills
Ayes: Durham, Galpin, Georgia, Mills, Peebles, Rawls, Slocum and White
Nays: None
Abstention: Goodman
Vote: 8-0-1
Motion carried.
The Board agreed to move up consideration of agenda items 5E-51-1 in the agenda and to
consider agenda items 5C and 5D later in the meeting.
November 14, 2005 Parks Board Meeting Minutes Page 3 of 9
Official Minutes
Approved by Parks and Recreation Board 12/12/05
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Agenda Item No 5E Consider: Placement of proposed Safety Town in Bicentennial Park
Safety Town, a miniaturized city, is sponsored by the Southlake Department of Public
Safety Citizens Association and is designed to introduce and teach young children life
safety practices based on a curriculum developed by the National Safety Town Center.
Staff described the proposal and provided an overview of the general location proposed
for the Town in Bicentennial Park.
This item was presented to obtain a formal endorsement from the Parks Board for the
placement of the facility within Bicentennial Park as approved in the 2005 Parks Master
Plan Update to allow for fundraising and sponsorship opportunities and detailed site
planning and design work to move forward.
Final site design, program information, and operational considerations will be brought
back to the Board for review at a future meeting.
Representatives from the Southlake Department of Public Safety Citizens Association
were present and responded to questions from the Board.
Malcolm Jackson, former director of community services department and officer with the
department of public safety, addressed the Board to seek their support of the concept of
the Safety Town and for its placement in Bicentennial Park in close proximity to
Adventure Alley playground. Mr. Jackson has received approval from Brian Stebbins,
from Cooper and Stebbins, for Safety Town to reflect similar design and layout as found
in Southlake Town Square.
A motion was made to approve the placement of the proposed Safety Town in
Bicentennial Park.
Motion: Rawls
Second: Peebles
Ayes: Durham, Galpin, Georgia, Goodman, Mills, Peebles, Rawls, Slocum and
White
Nays: None
Abstention: None
Vote: 9-0
Motion carried.
Ray Chancellor, 890 Harbor Court, recommendation that adequate storage space be
included in the planning of the Safety Town. The Safety Town buildings may provide
storage space since the roofs are designed to tilt and open up.
The City will own and have authority, supervision and responsibility for the Town. The
Southlake Department of Public Safety Citizens Association may assist the City in
overseeing the long-range maintenance aspects and to assist in developing the curriculum
program.
November 14, 2005 Parks Board Meeting Minutes
Page 4 of 9
Official Minutes
Approved by Parks and Recreation Board 12/12/05
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Ann Wise, supporter of Safety Town, 904 Brazos Drive, talked about Southlake
Department of Public Safety Citizens Association (SDCA).
Keep Southlake Beautiful is interested in contributing either temporary or permanent
recycling kiosk for city parks and for Safety Town.
Agenda Item No 5F Consider: Matching Funds request from BooBoo's Buddies in the
amount of $8,500 for dog park improvements.
BooBoo's Buddies is requesting SPDC Matching Funds to provide walkway connections
to the dog park, flatwork at the entrance gates, and additional flatwork within the interior
of the park to include the watering stations. Approximately 2,813 square feet of concrete
is anticipated at a cost of $5.50 per square foot (2,813 sf x $5.50/sf = $15,471). Interior
trails leading to a picnic unit near the entrances on both sides of the dog park are also
included and listed as an alternate item should funding allow (100' x 5' x $5.50/sf =
$2,750). BooBoo's Buddies has raised $8,500 toward the improvements during the recent
annual Pet Celebration. Fiscal year 2005-06 SPDC Matching Funds in the amount of
$200,000 are available and there have been no allocations to date.
Carl Ekonomy, husband of Jan Ekonomy, founder of BooBoo's Buddies, spoke about the
success of the annual Pet Celebration both in attendance and financially and thanked the
Board.
The dedication ceremony for BooBoo's Buddies Community Dog Park is tentatively
planned for January 2006.
A motion was made to approve $8,500 in matching funds for BooBoo's Buddies for
park improvements.
Motion: Rawls
Second: Durham
Ayes: Durham, Galpin, Georgia, Goodman, Mills, Peebles, Rawls, Slocum and
White
Nays: None
Abstention: None
Vote: 9-0
Motion carried.
Agenda Item No 5G Consider: Recommendation of Park Dedication requirements for
Watermark of Southlake
Located on the south side of FM 1709 and west of Davis Boulevard (former Remington
site), Watermark of Southlake, is a planned 33-acre senior residential living facility
consisting of approximately 336 dwelling units. In addition, a three acre, 100-bed assisted
living and memory care facility is planned.
Park dedication fees are $356,400 or 5.96 acres. The developer requested to dedicate
3.736 acres of public park area to be maintained by the Watermark of Southlake, and
November 14, 2005 Parks Board Meeting Minutes Page 5 of 9
Official Minutes
Approved by Parks and Recreation Board 12/12/05
1 park amenities to include two small pavilions, .5 miles of natural surface walking trail,
2 benches (5), and small playground. Total value of proposed public park dedication is
3 $303,884.
4
5 The developer was also seeking fifty (50) percent credit for private park amenities to
6 include benches (5), horseshoe pit, 1.25 miles of trail, two small pavilions, tennis court,
7 and fishing pier. Total value of proposed private park items at fifty percent credit is
8 $203,500.
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10 The combined credits are valued at $407,384 and would exceed the dedication
11 requirements.
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13 A parking lot has been added near the park based on discussions with the developer.
14
15 Rick Simmons, Westlake resident and developer of Watermark of Southlake, addressed
16 the Board and answered questions. He related details about the development and their
17 commitment to provide a facility and amenities that would meet the needs and take into
18 account how senior citizens interact in the community and with their grandchildren.
19
20 Following a long discussion, the Board supported the project, recognizing a need for this
21 type of facility in Southlake. They noted that a north/south pathway from FM 1709 south
22 was needed according to the City's Park Master Plan. The developer was encouraged to
23 work with the planning department on developing the 8-foot wide segment of trail at the
24 back of the property that will go through to Davis Boulevard.
25
26 Some initial concerns pertained to the need for more public neighborhood parks in that
27 vicinity of Southlake and also allowing park credits when park dedication funds could be
28 beneficial in funding improvements to existing parks. The Board discussed public parks
29 being considered as private parks when they are not easily accessed by Southlake citizens
30 due to their locations in the development. Another concern was the perpetual
31 maintenance of the parks since they are to be maintained by Watermark of Southlake.
32
33 Boyd Dollar, 525 Brooks Court, reminded the Board of other similar developments in
34 Southlake which have been granted park credits and asked for consistency in dealing with
35 new constituencies.
36
37 Mr. Simmons offered park space for the log cabin if no other suitable site is found.
38
39 A motion was made for the park dedication, dedicating 3.736 acres of public park
40 land and providing public amenities to include trails, benches, playground, pavilions
41 valued at $303,884; give the developer partial credit to a maximum to meet the
42 dedication value of the property for private areas.
43 Motion: Goodman
44 Second: Durham
45 Ayes: Durham, Galpin, Georgia, Goodman, Mills, Peebles, Rawls, Slocum and
46 White
47 Nays: None
November 14, 2005 Parks Board Meeting Minutes Page 6 of 9
Official Minutes
Approved by Parks and Recreation Board 12/12/05
1 Abstention: None
2 Vote: 9-0
3 Motion carried.
4
5 Agenda Item No 5H Consider: Review and recommendation of plans for public parks
6 located within Town Square.
7
8 Staff reviewed the final plans for public parks within Town Square (Summit Park, Plaza
9 Park and State Street Park), as well as cost estimates for the Plaza and State Street parks
10 to confirm planned expenditures of $1,000,000 as designated in the Tax Increment
11 Financing (TIF) Zone Number One to be applied towards construction.
12
13 Contract maintenance costs for the additional park areas are estimated at $22,000
14 annually. Funding has been allocated within the FY 2005-06 budget.
15 Brian Stebbins, Cooper & Stebbins, Southlake Town Square developer, read a letter
16 stating the developers request for the Park Board's recommendation on the budget
17 presented for the park improvements. Mr. Stebbins reviewed the features of each of the
18 parks. He reiterated his stance that the Town Square parks would not be an appropriate
19 location for the log cabin.
20
21 Jenny Nayer, Keller resident and future Brownstone homeowner, did not believe the log
22 cabin belongs in the parks in Southlake Town Square.
23
24 Jim Posey, Keller resident and future Brownstone homeowner, did not support the log
25 cabin placement in the parks in Southlake Town Square and mentioned various reasons.
26
27 Joe Kinner, future Brownstone homeowner, supports the efforts of the Town Square
28 developer and was not in favor of the log cabin in Town Square.
29 Unidentified speaker, commented that he was not purchasing one of the Brownstones, but
30 did not believe the log cabin should not be located in Town Square.
31
32 A motion was made to approve the revised construction budget for Plaza and State
33 Street Park in the Town Square and approval of the final plans for all three parks
34 (Summit Park, Plaza Park, and State Street Park)
35 Motion: White, assisted by Director Polasek
36 Second: Durham
37 Ayes: Durham, Galpin, Georgia, Goodman, Mills, Peebles, Rawls, Slocum and
38 White
39 Nays: None
40 Abstention: None
41 Vote: 9-0
42 Motion carried.
43
44 Agenda Item No 5C. Consider: New Parks Board Liaison Assignments
45
November 14, 2005 Parks Board Meeting Minutes Page 7 of 9
Official Minutes
Approved by Parks and Recreation Board 12/12/05
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The Board decided to eliminate the Liaison Reports section of the agenda and instead
include a written report of pertinent park activities in the meeting packets and to feature
special activities in the Administrative Comments portion as needed.
A motion was made to move the Liaison Reports into the Administrative Comments
- eliminate Section 7 of the agenda and replace it with Community Activity Reports
which will be covered by written reports in the Park packet; the quarterly Park
Notes be included in the Park Board packet and verbal presentation by staff on an
exception basis during the Administrative Comments. Motion amended to include
comments by anyone during Administrative Comments.
Motion: Mills
Second: Galpin
Ayes: Durham, Galpin, Georgia, Goodman, Mills, Peebles, Rawls, Slocum and
White
Nays: None
Abstention: None
Vote: 9-0
Motion carried.
Agenda Item No 5A Consider: Absence of Parks and Recreation Board Member(s) -
Standing Item
The Board considered the absence of Park Board member Emily Galpin from the October
10, 2005 meeting due a conflict with an evening class.
A motion was made that the Board excuse the absence.
Motion: Rawls
Second: Durham
Ayes: Durham, Galpin, Georgia, Goodman, Mills, Peebles, Rawls, Slocum and
White
Nays: None
Abstention: None
Vote: 9-0
Motion carried.
Agenda Item No. Adjourmnent
A motion was made to adjourn the meeting.
Motion: Rawls
Second: Galpin
Ayes: Durham, Galpin, Georgia, Goodman, Mills, Peebles, Rawls, Slocum and
White
Nays: None
Abstention: None
Vote: 9-0
Motion carried.
November 14, 2005 Parks Board Meeting Minutes Page 8 of 9
Official Minutes
Approved by Parks and Recreation Board 12/12/05
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c-
ary Georgia, arks & Recreation Board Vice Chair
IA414~2"
Mike Mills
Parks & Recreation Board Secretary
A cassette tape recording of the meeting is available for check-out in the
Office of the City Secretary.
November 14, 2005 Parks Board Meeting Minutes
Page 9 of 9
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