2005-12-12Official Minutes
Approved by Parks and Recreation Board 1/9/06
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CITY OF SOUTHLAKE
PARKS AND RECREATION BOARD MEETING
December 12, 2005
MINUTES
Board Members Present: Mary Georgia, Vice Chairman; Mike Mills, Secretary; Liz
Durham, Emily Galpin, Ken Goodman, Katrina Peebles (arrived 8:52 p.m.), Bobby
Rawls, John Slocum and Cara White
Board Members Absent: None
Staff Members Present: Steve Polasek, Director of Community Services; Steve Moore,
Recreation Superintendent; and Julie Dove, Projects Coordinator
Guests: Jayashree Narayana, City Planner
REGULAR SESSION
Agenda Item No. 1. Call to Order
Vice Chairman Mary Georgia called the meeting to order at 7:00 p.m.
REPORTS
Agenda Item No. 2. Administrative Come
A. Volunteer to present qua'
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Council meeting - Liz
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Report presentation.
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CONSENT AGENDA t
Agenda Item No. 3A. Approval of theSouthlake Parks neetin
minutes of November 14, 2005.
A motion was made to approve the minutes of November 14.
Motion: Rawls
Second: Galpin
December 12, 2005 Parks Board Meeting Minutes Page 1 of 6
Official Minutes
Approved by Parks and Recreation Board 1/9/06
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Ayes: Durham, Galpin, Georgia, Goodman, Mills, Rawls, Slocum and White
Nays: None
Abstention: Galpin
Vote: 8-0
Motion carried.
REGULAR AGENDA
Agenda Item No. 4. Public Forum
Vice Chairman Georgia opened and closed the Public Forum at this time. No one was
present to speak during Public Forum.
CONSIDER AGENDA
The Board agreed to delay consideration of Item No. 5A until after consideration of the
other agenda items.
Agenda Item No 5B Consider: Appointment of two Parks and Recreation Board
members to serve on the Log Cabin Committee
At the City Council's request, a Log Cabin Committee was created to develop a
recommendation for the placement of a historic log cabin and potential inclusion of other
suitable historical features. The Committee is comprised of 13 voting members and two
non-voting staff members. The 13 voting members are: two City Council members
(Laura Hill and Virginia Muyzka), seven at-large appointees designated one each by
individual City Council members (Carlie Stephenson, F.C. LeVrier, Craig Rothmeier,
Ray Chancellor, Jason Kasal, Greg Standefer, C.D. Peebles), two members appointed by
the Southlake Historical Society (Lou Ann Heath and Connie Cooley), and two members
from the Parks and Recreation Board to be appointed by the Board this evening. The two
non-voting members are Steve Polasek and Ken Baker.
Liz Durham, Mike Mills, Cara White and Emily Galpin expressed interest in serving on
the Log Cabin Committee. Cara White and Liz Durham withdrew their offers to serve on
the committee.
Board discussed potential "conflict of interest" issues should Mike Mills (future
Brownstone owner) and Emily Galpin (member of Bob Jones Nature Committee) be
appointed to the Log Cabin Committee, however, it was resolved that the Park Board
members will represent the Parks Board.
A motion was made to appoint Mr. Mills and Ms. Galpin to the Log Cabin
Committee.
Motion: Rawls
Second: White
Ayes: Durham, Galpin, Georgia, Goodman, Mills, Rawls, Slocum and White
Nays: None
December 12, 2005 Parks Board Meeting Minutes Page 2 of 6
Official Minutes
Approved by Parks and Recreation Board 1/9/06
1 Abstention: None
2 Vote: 8-0
3 Motion carried.
4
5 Agenda Item No 5C Consider: Absence of Parks and Recreation Board Member(s) -
6 (Standing Item) - There were no absences to consider at this meeting.
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8 Agenda Item No 5D Consider: Review and recommendation of park dedication for
9 Continental Greens development proposed under the Transition Zoning District
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11 Presentations were given by community service and planning department staff members
12 and representatives from Continental Greens development.
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14 Jayashree Narayana, city planner, presented an overview of a Transitional Zoning District
15 (TDZ) and its purpose and explained the differences between the two Transitional
16 District Land Use categories and the open space allocations determined by the Planning
17 & Zoning and City Council found in the TZD. Open space within the TZD is required to
18 be a minimum of 15% of the gross area of the entire site located within the development
19 plan. Continental Greens includes 18.03% (1.61 acres) of open space.
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21 Steve Polasek presented the proposal from Cary Clarke Homes of Grapevine for the
22 Continental Greens development, a 9-acre site located on the north side of West
23 Continental Boulevard, east of Davis Boulevard.
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25 The developer's proposal was to offset the payment of fees by providing 1.61 acres of
26 public open space. The parkland dedication requirement for residential development
27 requires that the 42-dwelling unit development be required to dedicate 1.5 acres of park
28 land or pay $63,000 in fees. The parkland dedication requirement for non-residential
29 development would require that at 1.12 gross acres, the developer would be required to
30 dedicate .02 acres of park land or pay $1,344. The total acreage to be dedicated is either
31 1.52 acres or park dedication fees of $64,344.
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33 The proposed common open space will be accessible to the general public, but will be
34 owned and operated by the Continental Greens Property Owners Association.
35 Maintenance of all common open space and right-of-ways will be the responsibility of
36 the Continental Greens Property Owners Association. A maintenance agreement between
37 the developer and Continental Greens Property Owners Association will be executed and
38 will be incorporated, as an attachment, into the Developer's Agreement, which will be
39 entered into between the City and developer. Also, a binding Open Face Management
40 Plan, which is required in the Transition Zoning District along with the zoning, will
41 enable the City to take legal remedy (via a lien) should the developer fail according to the
42 Open Face Management Plan. Maintenance language may be added to the Zoning/Open
43 Face Management Plan if recommended by the Park Board and agreed upon by the
44 developer.
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46 Curtis Young, planning and design consultant for Continental Greens, and Cary Clarke,
47 Cary Clarke Homes of Grapevine, developer, summarized the design and vision for the
December 12, 2005 Parks Board Meeting Minutes Page 3 of 6
Official Minutes
Approved by Parks and Recreation Board 1/9/06
1 development as they answered questions that included demographics, villa sizes, trail
2 connectivity issues, the Property Owners Association authority to change amenities in the
3 common green areas, and retention ponds.
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5 Staff was asked to confirm if there is an agreement between the City and the developer of
6 the park adjacent to Continental Greens on Deer Hollow for public use of the park.
7 Staff's recollection was that the City does not have such an agreement and that the park is
8 a private park.
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10 Staff was asked to confirm whether the Southlake Woods subdivision received full park
I 1 dedications credits for the open space areas in that subdivision.
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13 Suggestions were made to add picnic tables, benches, a playground or pavilion to the
14 open space areas in Continental Greens to make it more of a neighborhood park. It was
15 also expressed that the open space areas do not fit the traditional neighborhood park
16 concept due to size but would more appropriately be considered a specialty park. The
17 developer was amenable to locating park benches under the trees in the open space areas
18 if that was the Board's direction.
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20 The issue of sidewalk connectivity was brought up and it was suggested that staff look
21 into initiating the installation of a crosswalk at the development and extending the
22 sidewalk from the dead-end section on the south side of Continental to the section that
23 goes to Davis Boulevard.
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25 Given the complicated issues involved in determining the percentage of credits for park
26 dedication that have arisen with Transitional Zoning District projects, the Board
27 recommended that future proposals involving TZD be reviewed on a case-by-case basis.
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29 Boyd Dollar, Southlake resident, expressed his opinion about the site being designated as
30 open space, which is an allowed designation in the Park Master Plan and recommended
31 the open space be left in a natural state, void of picnic benches and tables or pavilions.
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33 Suggestions were given to add up-lighting to the open space area to promote it as a
34 location for night neighborhood gatherings and that native trees be planted along the
35 greenway area.
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37 A motion was made to allow 100% credit for the park dedication requirement of
38 1.61 acres of public open space with the understanding that there would be some
39 development of features such as walkways or amenities for public access and if any
40 changes occurred to the plans, [the changes] would come back before Parks and
41 Recreation Board. Mr. Goodman elaborated on the motion stating that the specialty
42 parks designation describes the developer's proposal for open space and the 1.61 acres
43 open space proposed by the developer meets the requirement of the Transition Zoning
44 District. Mr. Goodman further recommended that amenities be added to the open space
45 area if it is to be enjoyed as an ending designation for walks or bike rides. Ms. Galpin
46 requested that the motion be amended to include the need to include that the
47 development get complimentary trees in the linear parks as part of the Transitional
December 12, 2005 Parks Board Meeting Minutes Page 4 of 6
Official Minutes
Approved by Parks and Recreation Board 1/9/06
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Zoning District requirement and that there be consideration for environmental
values.
Motion: Goodman
Second: Rawls
There was further discussion about calculating park credits and allowing full credit for
minimal amenities and the precedent that may be set in doing so.
The motion was amended as noted above and the vote continued.
Ayes: Durham, Galpin, Georgia, Goodman, Mills, Rawls, Slocum and White
Nays: None
Abstention: Peebles
Vote: 8-0-1
Motion carried.
Agenda Item No 5A Consider: Election of Parks and Recreation Board Officers for
~nn5_n~
Any sitting Board member may be considered for the officer positions. The candidates
were:
Chair: Mary Georgia and Cara White.
Vice Chair: Mike Mills, Bobby Rawls and Cara White.
Secretary: Mike Mills and Cara White (if not appointed as Chair)
Votes were called for Cara White and Mary Georgia for the Chair position and the
result was 6-3 in favor of Mary Georgia.
Ms. White withdrew her name from the list of Vice Chair candidates.
Votes were called for Mike Mills and Bobby Rawls for the Vice Chair position and
the result was 6-3 in favor of Mike Mills.
Votes were called for the Cara White for Secretary and the result was 9-0 in favor of
Cara White.
Agenda Item No. Adjournment
A motion was made to adjourn the meeting.
Motion: Galpin
Second: Mills
Ayes: Durham, Galpin, Georgia, Goodman, Mills, Peebles, Rawls, Slocum and
White
Nays: None
Abstention: None
Vote: 9-0
Motion carried.
December 12, 2005 Parks Board Meeting Minutes Page 5 of 6