2008-01-14OFFICIAL MINUTES
Approved by the Parks and Recreation Board 2/12/08
CITY OF SOUTHLAKE
PARKS AND RECREATION BOARD MEETING
January 14, 2008
Parks and Recreation Board Members Present: John Slocum, Secretary; Elaine Cox,
Emily Galpin, Ken Goodman, Katrina Peebles, Purvi Parakh and Julie Landesberg
Board Members Absent: Mary Georgia, Chairman
Staff Members Present: Steve Polasek, Director of Community Services and Chris
Tribble, Deputy Director of Community Services
Guests: None
REGULAR SESSION
Agenda Item No. 1. Call to Order
The meeting was called to order by Secretary Slocum at 7:05 p.m. A quorum was
present.
REPORTS
Agenda Item No. 2. Administrative Comments
Director Polasek presented the Administrative Comments.
A. Master Plan Updates - During 2008, the Parks and Recreation Open Space
Master Plan and the Southlake Pathways (Trails) Plan will be reviewed and
updated as directed by the Southlake City Charter. Both plans are required to
be reviewed every four years. The last revision was completed in 2005. Most
of the revisions are expected to be minor housekeeping in nature with no
substantive changes to the plans' content. Revisions to the plans will be
presented for public input and for the Park Board's formal consideration at a
future meeting, prior to adoption by the city council.
B. Construction Report - A written report of current park projects was included in
the meeting packet.
C. Facilities Update - A brief report on the current status about the City-wide
facilities study was presented.
Park Board member Ken Goodman arrived of 7:10 p.m.
Minutes of the January 14, 2008 Parks and Recreation Board
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OFFICIAL MINUTES
Approved by the Parks and Recreation Board 2/12/08
CONSENT AGENDA
Secretary Slocum presented the Consent Agenda items and action was taken as
follows:
Agenda Item No 3A Consent: Approval of the minutes from the December 10, 2007
Southlake Parks and Recreation Board meeting.
There were no changes to the minutes.
Agenda Item No 3B Consent: Absence of Parks and Recreation Board Member(s) -
Standing Item
The Board considered the absence of Katrina Peebles and Purvi Parakh form the Park
Board meeting December 10, 2007.
Agenda Item No 3C Consent: Approve donation from Southlake Baseball Association
(SBA) for Southlake Sports Complex field improvements
Southlake Baseball Association proposed a donation of up to $10,000 to the City to fund
the purchase of such items as field materials (clay, conditioners), benches, trash
receptacles, and helmet/bat racks for improvements at the Southlake Sports Complex.
The initial field improvements are estimated to cost approximately $20,000 plus staff
labor. The Board agreed to accept the donation as it will lessen the financial impact on
the department operating budget.
A motion was made to approve the Consent Agenda.
Motion: Cox
Second: Landesberg
Ayes: Cox, Galpin, Goodman, Landesberg, Peebles, Parakh and Slocum
Nays: None
Abstention: None
Vote: 7-0
Motion carried.
REGULAR AGENDA
Agenda Item No. 4. Public Forum No one spoke during Public Forum.
CONSIDER AGENDA
Agenda Item No 5A Consider: Recommendation for award of bid for the Bob Jones
Park Parking Lot Overlay to Peachtree Construction Ltd. in an amount not to exceed
$160,295
Minutes of the January 14, 2008 Parks and Recreation Board
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OFFICIAL MINUTES
Approved by the Parks and Recreation Board 2/12/08
Funding of $200,000 for engineering and construction of the asphalt overlay of the
soccer field parking lots located in Bob Jones Park was approved in the FY 2008 SPDC
CIP budget. The project was advertised and bids opened January 3, 2008 with nine bids
received. The low base bid was received from Peachtree Construction Ltd. Cheatham
& Associates, the project engineer, has verified the contractor qualifications.
The Board briefly discussed the planned improvements to the parking lot.
A motion was made to recommend approval of the award of bid for the Bob Jones
Park parking lot overlay project to Peachtree Construction, Ltd., in an amount not
to exceed $160,295.
Motion: Peebles
Second: Goodman
Ayes: Cox, Galpin, Goodman, Landesberg, Peebles, Parakh and Slocum
Nays: None
Abstention: None
Vote: 7-0
Motion carried.
Agenda Item No. 6A. Discussion: Board Advocacy
Vice Chair Slocum reviewed the purpose of the program and encouraged Park Board
members to volunteer to represent the Board and the City at community events such as
dedications, ceremonies and other recreation and cultural programs. A sign-up sheet
was included in the meeting packet.
Aaenda Item No. Adiournment
A motion was made to adjourn the meeting at 7:30 p.m.
Motion: Cox
Second: Parakh
Ayes: Cox, Galpin, Goodman, Landesberg, Peebles, Parakh and Slocum
Nays: None
Abstention: None
Vote: 7-0
Motion carried.
V/'/
teve Pol ek, Director of Community Services
A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY
SECRETARY.
Minutes of the January 14, 2008 Parks and Recreation Board
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