2008-02-11OFFICIAL MINUTES
Approved by the Parks and Recreation Board 3/10/08
CITY OF SOUTHLAKE
PARKS AND RECREATION BOARD MEETING
February 11, 2008
Parks and Recreation Board Members Present: Elaine Cox, Emily Galpin, Ken
Goodman, Katrina Peebles, Purvi Parakh and Julie Landesberg
Board Members Absent: Mary Georgia, Chairman and John Slocum, Secretary
Staff Members Present: Steve Polasek, Director of Community Services, Chris Tribble,
Deputy Director of Community Services and Steve Moore, Recreation Superintendent
Guests: Kai Fischer, Kate Smith, Dirk Dais and Andy Meek, representatives from
Leadership Southlake (agenda item 6A)
REGULAR SESSION
Agenda Item No. 1. Call to Order
The meeting was called to order by Parks Board member Goodman at 7:02 p.m. A
quorum was present.
REPORTS
Agenda Item No. 2. Administrative Comments
A. Tennis Center Renewal and Report - The Tennis Center Management
Agreement was presented along with a statistical report on tennis center
activities. The City intends to allow the agreement to automatically renew for
an additional three-year period in May 2008. Tennis Center manager Mia
Poorman was present at the meeting in support of the agreement. Staff
commended the Poorman's management of the center.
B. Recreation and Athletic Programs First Quarter Report - Recreation
Superintendent Steve Moore presented programming and statistical
information about special events, recreation and athletic activities during the
first quarter of FY 2007-08. Staff thanked the Board for their support of the
recreation staff and of the program and events.
Park Board member Emily Galpin was recognized as this year's recipient of
the Texas Recreation and Parks Society (TRAPS) Individual Service Award
for her efforts in behalf of the Bob Jones Nature Center. The official award will
be presented to Ms. Galpin in San Angelo on March 28, 2008 at the state
TRAPS conference.
Minutes of the February 11, 2008 Parks and Recreation Board
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OFFICIAL MINUTES
Approved by the Parks and Recreation Board 3/10/08
C. Construction Report - A written report of current park projects was included in
the meeting packet.
D. Mid-year Work Session - A mid-year work session will be held Wednesday,
March 26, 2008 to provide the board with information about the City's
Strategic Management system, Departmental Work Plan and the proposed
SPDC CIP budget for FY 2009-13.
Agenda Item 6A was considered out of sequence.
REGULAR AGENDA
Agenda Item No. 6A. Discussion: Leadership Southlake Project regarding Bicentennial
Park sponsorships
Leadership Southlake members Kai Fischer, Kate Smith, Dirk Davis and Andy Meek
presented ideas to the Board on the Leadership Southlake proposed project to develop
a program to address sponsorship opportunities for Bicentennial Park.
The board generally discussed the project as presented and concurred with staff that
the Leadership Southlake Bicentennial Park sponsorship program is a good opportunity
that may eventually be expanded to Bob Jones Park, Southlake Sports Complex, Bob
Jones Nature Center, and other sites, and directed Southlake Leadership to move
forward with the intent to bring a more detailed document back to the Parks Board in the
near future for their review and recommendation to Council.
CONSENT AGENDA
Agenda Item No. 3A. Consent: Approval of the minutes from the January 14, 2008
Southlake Parks and Recreation Board meeting.
There were no changes to the minutes.
Agenda Item No. 3B. Consent: Absence of Parks and Recreation Board Member(s) -
Standing Item
The Board considered the absence of Mary Georgia from the January 14, 2008
meeting.
Agenda Item No. 3C. Consent: Recommend approval of SPDC Matching Funds request
in the amount of $2,500 from the Southlake Historical Society for the addition of a back
porch on the log cabin
The Southlake Historical Society raised $2,500 to add a back porch awning
(approximately 8' x 16') which would complete the exterior of the cabin and are
requesting funding assistance through SPDC Matching Funds.
Minutes of the February 11, 2008 Parks and Recreation Board
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OFFICIAL MINUTES
Approved by the Parks and Recreation Board 3/10/08
A motion was made to approve the Consent Agenda.
Motion:
Cox
Second:
Peebles
Ayes:
Cox, Galpin, Goodman, Landesberg, Peebles and Parakh
Nays:
None
Abstention:
None
Vote:
6-0
Motion carried.
REGULAR AGENDA
Agenda Item No. 4. Public Forum No one spoke during Public Forum.
CONSIDER AGENDA
Aaenda Item No. 5A. Consider: Reallocation of SPDC CIP funds in the amount of
$11.990 for the construction of an outdoor fireplace at the Bob Jones Nature Center
Deputy Director Chris Tribble presented this item. An opportunity exists to construct an
outdoor fireplace on the rear exterior patio at Bob Jones Nature Center if funding in the
amount of $11,990 can be reallocated from the cost savings of approximately $28,000,
achieved from the Bob Jones Park parking lot overlay project into the nature center
project.
The Board briefly discussed the location of the proposed fireplace and the reallocation
of funds.
A motion was made to recommend reallocation of SPDC CIP funds in the amount
of $11,990 for the construction of an outdoor fireplace at the Bob Jones Nature
Center.
Motion: Cox
Second: Parakh
Ayes: Cox, Galpin, Goodman, Landesberg, Peebles and Parakh
Nays: None
Abstention: None
Vote: 6-0
Motion carried.
Agenda Item No. 6B. Discussion: Parks and Recreation Dedication Requirements -
Director Polasek presented this item. During 2007, staff conducted a study and
investigation utilizing data provided by a certified appraiser and proposed the value per
acre of land for park purposes be adjusted to $120,000 per acre, up from the current
$60,000 per acre. Meetings with the developer community were held to present the
proposed valuation change. There was no dispute regarding the new rate, however, the
developers did have concerns about options that would alleviate the impact on them
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while meeting the needs of the City. The developers proposed to allow the developer a
20% reduction in park dedication fee requirements as an incentive for making
improvements that serve to immediately improve the condition of the park system (ie.
installation of a pavilion, trail, landscape in an existing park). Any reduction in park
dedication fees would be incorporated into developer agreement process.
The Board discussed the developer's proposal and the revision to the valuation rate.
The consensus of the board was to move forward with the rate adjustment and
developer's proposal for reduction in park dedication fees requirements for making
improvements in the park system. This item will be brought back to the Parks Board in
March for consideration.
Agenda Item No 6C Discussion: Potential lease of remaining US Army Corps of
Engineers land adjacent to Southlake
Deputy Director Tribble presented this item. The City is interested in pursuing an
additional lease agreement for the remaining US Army Corp of Engineers (USACOE)
land of approximately 325 acres adjacent to Southlake. The City's goals and intentions
are to preserve and maintain the existing natural habitat of the region and for the
additional acreage to be low impact park development within the USACOE land. In
addition, amenities such as soft hike and bike trails, concrete trails, trail heads,
benches, picnic tables, pavilions, bird and wildlife observations areas and interpretive
signage related to the ecosystem may be developed.
The Board briefly discussed some advantages to the City if the additional acreage is
leased from USACOE.
Agenda Item No. 6D. Discussion: Board Advocacy
The purpose of the Advocacy Program was reviewed and members were encouraged to
volunteer to represent the Board and the City at community events. A sign-up sheet was
included in the meeting packet.
Agenda Item No. Adjournment
A motion was made to adjourn the meeting at 9:02 p.m.
Motion:
Peebles
Second:
Galpin
Ayes:
Cox, Galpin, Goodman, Landesberg, Peebles and Parakh
Nays:
None
Abstention:
None
Vote:
6-0
Motion carried.
-5D/ae
Mary Georgia, Chair
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OFFICIAL MINUTES
Approved by the Parks and Recreation Board 3/10/08
Attest:
Steve Po aseV, D' ctor of Community Services
A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY
SECRETARY.
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