2008-03-10OFFICIAL MINUTES
Approved by the Parks and Recreation Board 4/14/08
CITY OF SOUTHLAKE
PARKS AND RECREATION BOARD MEETING
March 10, 2008
Parks and Recreation Board Members Present: Mary Georgia, Chairman; John Slocum;
Vice Chair; Ken Goodman, Secretary; Elaine Cox, Emily Galpin, Katrina Peebles, Purvi
Parakh and Julie Landesberg
Board Members Absent: None
Staff Members Present: Steve Polasek, Director of Community Services, Chris Tribble,
Deputy Director of Community Services and Rachel Smith, Community Services Intern
Guests: None
REGULAR SESSION
Agenda Item No. 1. Call to Order
The meeting was called to order by Parks Board Chair Georgia at 7:01 p.m. A quorum
was present.
REPORTS
Agenda Item No. 2. Administrative Comments
A. Construction Report - A written report of current park projects was included in
the meeting packet. Park Construction Manager Peter Kao was introduced to
the Board.
B. Citizens Survey - An overview of the data from the Citizen Survey directly
related to park and recreation was highlighted by community services
department intern Rachel Smithson.
C. Camera Master Plan - Representatives from various City departments are
developing a master plan document to help guide the City's future placement
of surveillance cameras. The cameras are not intended for continuous
monitoring but rather to serve as a deterrent and provide recorded data to
assist the Public Safety Department in investigations.
D. Disposition of DPS North Site - The item is pending after it was tabled by the
Crime Control and Prevention Board at their February meeting but will be
revisited at a future meeting.
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E. Other non-agenda Item - A Parks Board work session will be held March 26
to consider the Capital Improvements Plan, the management plan and the
award of bid for Liberty Park at Sheltonwood and Royal & Annie Smith Park.
CONSENT AGENDA
Agenda Item No. 3A. Consent: Approval of the minutes from the February 11, 2008
Southlake Parks and Recreation Board meetina.
Amendments were made to the minutes on Pages 3A-2 and 3A-3.
Agenda Item No. 3B. Consent: Absence of Parks and Recreation Board Member(s)
Standing Item
The Board considered the absence of Chair Mary Georgia and Vice Chair John Slocum
from the Parks Board meeting held February 11, 2008
A motion was made to approve the Consent Agenda with the meeting minutes of
February 11 approved as amended and the absences of Park Board members
Mary Georgia and John Slocum from the February 11, 2008 meeting were
approved.
Motion: Goodman
Second: Peebles
Ayes: Cox, Galpin, Georgia, Goodman, Landesberg, Peebles and Parakh
Nays: None
Abstention: Slocum
Vote: 7-0
Motion carried.
REGULAR AGENDA
Agenda Item No. 4. Public Forum No one spoke during Public Forum.
CONSIDER AGENDA
Agenda Item No. 5A. Consider: Recommendation of Park Dedication requirements for
Gateway Church development
Director Polasek presented this item. The Gateway Church campus will be constructed
on a 182 acre site between North Kimball Avenue and North Carroll Avenue on the
north side of State Highway 114. Park Dedication requirements for the development are
3.64 acres of public parkland or $218,400 in fees. The developer proposed to meet park
dedication requirements by dedicating 3.64 acres of park land and an additional 4.58
acres of joint use area for the development of pedestrian pathways connecting the park
area to the proposed Kirkwood sidewalks.
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Doug Sleighter, executive director of Gateway Church, 500 S. Nolen Drive, Southlake,
clarified the church's proposal and responded to questions from the Board about
features on the property and specifically preservation of the ponds and improvements to
the land and ponds.
The Board discussed the park dedication fee requirements for the proposed
development. Some of the issues included the proposed improvements to the existing
ponds, the federal waterway areas, the proposed relocated water foul area, animal
movement corridors, ecological factors of the development, estimated financial impact
of development of trails on the site and general access to public areas. The Corps of
Engineers was contacted concerning the proposed plan and approved the ecological
uses and features proposed in the plan.
A motion was made to accept the dedication of 3.64 acres of public park land
from Gateway Church and to include Gateway's offer to include 4.58 acres of
adjoining joint use area as presented.
Motion: Goodman
Second: Landesberg
Ayes: Cox, Galpin, Georgia, Goodman, Landesberg, Peebles, Parakh and
Slocum
Nays: None
Abstention: None
Vote: 8-0
Motion carried.
Agenda Item No. 5B. Consider: Recommend approval to adjust the Park and
Recreation Dedication Fee land values to $120,000 per acre and Agenda Item No. 5C.
Recommend approval of Ordinance No. 483-M, to amend Section 7.0513 of Article VII of
the Southlake Subdivision Ordinance
Director Polasek presented the recommendation to adjust the current Park and
Recreation Dedication Fee land value of $60,000 to $120,000 per acre and the proposal
to revise Ordinance 483M to allow the developer a 20% reduction in park dedication fee
requirements as an incentive for making improvements that serve to immediately
improve the condition of the park system (ie. installation of a pavilion, trail, landscape in
an existing park). Any reduction in park dedication fees would be incorporated into
developer agreement process and would have to be considered by the Parks Board
prior to presentation to City Council.
The Board discussed the proposed revision to the Park Dedication Fee land valuation
and the impact developer incentives could have on improvements to the park system.
The new fee schedule would be effective May 1, 2008.
A collective motion for Item 513 and 5C was made to recommend an adjustment to
the Parks and Recreation Dedication Land Fees of $120,000 per acre and to
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approve Ordinance No. 483M to amend Section 7.0513 of Article VII of the
Southlake Subdivision Ordinance.
The Board had additional discussion regarding the process for approval of the reduction
in park dedication fees and the process for the few proposed developments that do not
require a developer agreement (probably developments under $5,000 projects).
Motion: Cox
Second: Slocum
Ayes: Cox, Galpin, Georgia, Goodman, Landesberg, Peebles, Parakh and
Slocum
Nays: None
Abstention: None
Vote: 8-0
Motion carried.
Agenda Item No. 6A. Discussion: Board Advocacy - Bob Jones Nature Center Grand
Opening
The Advocacy Program was reviewed and members were provided information about
the upcoming April 19 grand opening of the Bob Jones Nature Center. Members were
encouraged to volunteer to represent the Board and the City at community events. A
sign-up sheet was included in the meeting packet.
Agenda Item No. Adiournment
A motion was made to adjourn the meeting at 8:49 p.m.
Motion: Cox
Second: Slocum
Ayes: Cox, Galpin, Georgia, Goodman, Landesberg, Peebles, Parakh and
Slocum
Nays: None
Abstention: None
Vote: 8-0
Motion carried.
4-
M dry Georgia, Chair
Attest:
Stet/ Polasek, Director o Community Services
A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE
SECRETARY.
FOR REVIEW IN THE OFFICE OF THE CITY
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