2008-08-11OFFICIAL MINUTES
Approved by the Parks and Recreation Board 9/8/08
PARKS AND RECREATION BOARD MEETING:
August 11, 2008
LOCATION: 1400 Main Street, Southlake, Texas
To Floor Training Rooms 3c/d
Board Members Present: John Slocum, Vice-Chair; Ken Goodman, Secretary; Elaine
Cox, Emily Galpin and Julie Landesberg
Board Members Absent: Purvi Parakh, Katrina Peebles and Mary Georgia, Chair
(Peebles and Georgia terms expired)
Staff Members Present: Chris Tribble, Interim Director of Community Services, and
Deputy Director Kerry McGeath
Guests Present: None
REGULAR SESSION
Agenda Item No. 1. Call to Order - The meeting was called to order by Vice Chair
Slocum at 7:07 p.m. A quorum was present.
Public Forum and Consider Items were presented out of the usual agenda sequence
and considered prior to the Reports.
REGULAR AGENDA
Agenda Item No. 4. Public Forum - Vice Chair Slocum opened Public Forum.
David Mc Elhany, 702 Brook Meadows Court, Southlake, urged the Board to get the
lacrosse fields built at the DPS North property.
Public Forum was closed.
Agenda Item No 5A Consider: Recommendation to execute a Public Utility Easement
for Public Use on Bicentennial Park property for the construction of a deceleration lane
along FM 1709 (Southlake Boulevard)
The City is working with the Texas Department of Transportation (TxDOT) to construct
right-turn deceleration lanes at several locations along FM 1709 including a section
adjacent to the right-of-way, on Bicentennial Park property. The Public Utility Easement
is approximately 0.010 acres and will allow for construction of the deceleration lane and
an 8'sidewalk. The Board discussed the proposed easement.
A motion was made to recommend to the City Council to execute a Public Utility
Easement for Public Use on Bicentennial Park property for the construction of a
deceleration lane along FM 1709 (Southlake Boulevard).
Minutes of the August 11, 2008 Parks and Recreation Board
Page 1 of 5
OFFICIAL MINUTES
Approved by the Parks and Recreation Board 9/8/08
Motion:
Goodman
Second:
Cox
Ayes:
Cox, Galpin, Goodman, Landesberg and Slocum
Nays:
None
Abstention:
None
Vote:
5-0
Motion carried.
Agenda Item No. 5B. Consider: Recommendation of park dedication requirements for
the Carillon by Hines development
Interim Director Tribble presented the item for the Board's consideration. Carillon is a
285 acre site located on the northeast corner of White Chapel Blvd. and SH 114. The
park dedication requirement for this development is 12.6 acres or pay $1.5 million in
park dedication fees based on 455 residential dwelling units and 61 non-residential
acres.
Jeff Kennemer, developer and project manager, The Towers at William Square, 5215 N.
O'Connor Blvd., Irving, addressed the Board and presented the developer's proposal
and their request to dedicate 37.75 acres in lieu of the required 12.6 acres to satisfy the
park dedication fee requirements.
The Board discussed the proposal and clarified that the City would not be responsible
for any of the maintenance. The Board agreed to table consideration of the item to allow
them to collect more information about the development and to receive a park
dedication worksheet.
A motion was made to Table this item to the September 8, 2008 meeting.
Motion:
Galpin
Second:
Goodman
Ayes:
Cox, Galpin, Goodman, Landesberg and Slocum
Nays:
None
Abstention:
None
Vote:
5-0
Motion carried.
Agenda Item No. 5C. Consider: Recommendation on SPDC Matching Funds request
from Southlake Historical Society in the amount of $1,000 for the restoration of a historic
wagon
Interim Director Tribble presented the matching funds request for $1,000 to restore the
historic wagon that will be donated by the Southlake Historical Society. After the wagon
is refurbished it will become property of the City of Southlake and will be available for
viewing in the area adjacent to the log cabin. Funding is available in the SPDC Matching
Funds 2008 budget. City Council will consider this item at their September 16, 2008
meeting. The Board briefly discussed the request.
Minutes of the August 11, 2008 Parks and Recreation Board
Page 2 of 5
OFFICIAL MINUTES
Approved by the Parks and Recreation Board 9/8/08
A motion was made and amended to approve the matching funds of $1,000 to refurbish
the wagon and for it to become the property of the City of Southlake.
Motion: Cox
Second: Goodman
Ayes: Cox, Galpin, Goodman, Landesberg and Slocum
Nays: None
Abstention: None
Vote: 5-0
Motion carried.
Agenda Item No. 5D. Consider: Recommendation on SPDC Matching Funds request
from the Bob Jones Nature Center organization in the amount of $1,900 for the
purchase of picnic tables for the Bob Jones Nature Center & Preserve
Interim Director Tribble presented the request for $1,900 to purchase two additional
picnic tables for the pavilion at the nature center. The Bob Jones Nature Center and
Preserve organization received a grant of $1,900 from the Southlake Women's Club to
purchase the tables. The 8-foot long picnic tables will be constructed from recycled
material, be ADA approved and available to be used during the hours that the grounds
are open to the public. Funding is available in the SPDC Matching Funds 2008 budget.
SPDC and City Council will consider this item in September. The Board briefly
discussed the request.
Emily Galpin, park board member and BJNC&P president, answered questions
regarding the request.
A motion was made to approve the SPDC Matching Funds request for $1,900 from the
Bob Jones Nature Center organization for picnic tables.
Motion: Goodman
Second: Landesberg
Ayes: Cox, Galpin, Goodman, Landesberg and Slocum
Nays: None
Abstention: None
Vote: 5-0
Motion carried.
Aaenda Item No. 5E. Consider: Recommendation to approve a pilot program for
potential sponsorship opportunities at Bicentennial Park
Interim Director Tribble presented the proposed pilot program for sing sponsorship
and advertisement opportunities at Bicentennial Park . The pilot
program will include sponsorship opportunities for the enhancement of the scoreboard
signs and outfield screen fencing at the four fields in Bicentennial Park. A small work
group will be formed, including representatives from the Park Board, to work with the
Leadership Southlake organization to implement the pilot program for a year. The
appointment will be made at the September Park Board meeting. Maintenance
concerns were discussed.
Minutes of the August 11, 2008 Parks and Recreation Board
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OFFICIAL MINUTES
Approved by the Parks and Recreation Board 9/8/08
Kye Fischer, Leadership Southlake organization, was present and responded to
questions. The intent is for the funding for the pilot program to be borne by the City and
Southlake Baseball Association with the Association or sponsors/advertisers funding the
scoreboard and signage and the City funding the screening of existing fields.
A motion was made to make a recommendation to approve a pilot program for potential
sponsorship opportunities at Bicentennial Park. The pilot program will include some of
the revenue sharing financial interests.
Motion: Galpin
Second: Cox
Ayes: Cox, Galpin, Goodman, Landesberg and Slocum
Nays: None
Abstention: None
Vote: 5-0
Motion carried.
REPORTS
Agenda Item No. 2. Administrative Comments - Interim Director Tribble presented the
Administration Comments.
A. Construction Report - A written report of current park projects was included in
the meeting packet. Questions should be directed to Construction Manager
Peter Kao. The board was updated about the Lonesome Dove Park
improvements.
B. Athletic Field Rentals - The procedures for rental of athletic fields was
presented.
CONSENT AGENDA
Agenda Item No. 3A. Consent: Approval of the minutes from the July 14 2008
Southlake Parks and Recreation Board meeting
A correction was made to page 1 to delete mention of SPDC call to order.
Agenda Item No. 3B. Consent: Absence of Parks and Recreation Board Member() -
Standing Item
Board members Emily Galpin and Katrina Peebles were absent from the July 14, 2008
meeting.
A motion was made to approve Consent Agenda 3A and 3B, excusing the board
members absences and approving the minutes with the correction as noted.
Motion: Goodman
Second: Galpin
Ayes: Cox, Galpin, Goodman, Landesberg and Slocum
Nays: None
Minutes of the August 11, 2008 Parks and Recreation Board
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OFFICIAL MINUTES
Approved by the Parks and Recreation Board 9/8/08
Abstention: None
Vote: 5-0
Motion carried.
Agenda Item No. 7A. Discussion: Public recognition of Parks and Recreation Board
members on display plaques
Interim Director Tribble led a discussion to receive the Board's recommendation on how
to handle future recognition plaques that are installed in parks. The current practice is to
include the standing Park Board member's names that are serving on the board when a
park is dedicated and opened to the public. After a discussion, the consensus was to
continue the current practice with an option that there may be times when there may be
special recognition and invitations for special occasions given. Extra effort would be
made to involve board members that may have had some contribution in the
development and construction of a park or facility.
"Green Team" mugs were distributed to Park Board members.
Agenda Item No. 8. Adjournment
A motion was made to adjourn the meeting at 8:53 p.m.
Motion:
Goodman
Second:
Galpin
Ayes:
Cox, Galpin, Goodman, Landesberg and Slocum
Nays:
None
Abstention:
None
Vote:
5-0
Motion carried. A n Slocum, Vice Chair
IJo
Attest:
ris T ' le, Interim Director of Community Services
A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY
SECRETARY.
Minutes of the August 11, 2008 Parks and Recreation Board
Page 5 of 5
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Park Board Meeting
Monday, August 11, 2008
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