2008-11-10OFFICIAL MINUTES
Approved by the Parks and Recreation Board 12/8/08
1
2 PARKS AND RECREATION BOARD MEETING:
3 November 10, 2008
4
5 LOCATION: 1400 Main Street, Southlake, Texas
6 Executive Conference Room
7
8 Board Members Present: Ken Goodman, Vice Chair; Emily Galpin, Secretary;
9 Margaret Adams, Elaine Cox, Julie Landesberg, Bill Packer and Purvi Parakh
10
11 Board Members Absent: Slocum, Chair
12
13 Staff Members Present: Chris Tribble, Interim Director of Community Services and
14 Deputy Director Kerry McGeath
15
16 Guests Present: Mr. Elieson and son, Jacob Elieson, BSA Troop 402, 2624 Summit
17 Ridge, Southlake
18
19 REGULAR SESSION
20
21 Agenda Item No. 1. Call to Order - The meeting was called to order by Vice Chair
22 Goodman at 7:03 p.m. A quorum was present.
23
24 REPORTS
25
26 Agenda Item No. 2. Administrative Comments - Interim Director Tribble presented the
27 Administration Comments.
28
29 A. Construction Report - A revised written report of current park projects was
30 included in the meeting packet. Questions regarding storage space for
31 Bob Jones Nature Center at the Continental Storage Facility, the status of
32 proposed improvements to Bicentennial Park, the review process for the
33 Urban Design Elements and budget information for Safety Town were
34 provided. The Board commended Construction Manager Kao on the new
35 format of the Construction Report.
36
37 CONSENT AGENDA
38
39 Agenda Item No 3A Consent: Approval of the minutes from the October 13, 2008
40 Southlake Parks and Recreation Board meeting - Corrections were made to the
41 minutes.
42
43 Agenda Item No 3B Consent: Absence of Parks and Recreation Board Member(s) -
44 Standing Item - The Board considered the absence of Bill Packer from the Park Board
45 meeting October 13, 2008.
46
47 A motion was made to pass the Park Board meeting minutes as amended and excuse
48 Bill Packer's absence.
Minutes of the November 10, 2008 Parks and Recreation Board
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OFFICIAL MINUTES
Approved by the Parks and Recreation Board 12/8/08
1 Motion: Cox
2 Second: Landesberg
3 Ayes: Adams, Cox, Galpin, Goodman, Landesberg and Parakh
4 Nays: None
5 Abstention: Packer
6 Vote: 6-0-1
7 Motion carried.
8
9 REGULAR AGENDA
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11 Agenda Item No. 4. Public Forum - Vice Chair Goodman opened Public Forum.
12
13 Eagle Scout candidate Jacob Elieson, BSA Troop 402, 2624 Summit Ridge, Southlake,
14 presented a proposal to make improvements to a gulley bed in Oak Pointe Park, located
15 north of Dove Road and Ridgecrest Drive intersection, utilizing scouts and volunteers.
16 The proposal included removal of reeds and weeds and placement of river rock along
17 the bottom and sides of the gulley. The Board recommended Mr. Elieson meet with park
18 staff for their input and recommendation for the project. The Board will be updated on
19 the scout's project.
20
21 Agenda Item No 5A Consider: Recommendation for approval of the Conceptual
22 Design for the Lonesome Dove Park Improvements Proiect
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24 Interim Director Tribble presented the conceptual design for improvements to revitalize
25 Lonesome Dove Park that was prepared by Halff and Associates. Staff received positive
26 feedback on the preliminary plan at a SPIN District 3 meeting held August 11, 2008. A
27 revised plan was emailed to the SPIN representatives and distributed to residents for
28 additional comments October 31, 2008.
29
30 City Council will consider the Concept Design at their November 18, 2008 meeting.
31 Following completion of the construction documents, the project is estimated to bid in
32 January 2009 with anticipated completion in late June. Funding in the amount of
33 $175,000 is approved within the Park Dedication Fund budget for the improvement
34 project.
35
36 The Board discussed the proposed design and layout for Lonesome Dove Park. A
37 suggestion was given to add more trees to the park. One member questioned whether
38 the neighborhood had the demographics to support a playground park and believed the
39 park was under utilized. She expressed concern about spending money for upgrades
40 for the park; however it was noted the park improvements are part of the Capital
41 Improvements Plan for periodic updates to all city parks as warranted in the Park
42 Master Plan. One member desired to have a practice field with a backstop installed.
43
44 A motion was made to approve the conceptual design for the Lonesome Dove Park
45 Improvement project.
46 Motion: Landesberg
47 Second: Packer
48 Ayes: Adams, Cox, Galpin, Goodman, Landesberg, Parakh and Packer
49 Nays: None
Minutes of the November 10, 2008 Parks and Recreation Board
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OFFICIAL MINUTES
Approved by the Parks and Recreation Board 12/8/08
1 Abstention: None
2 Vote: 7-0
3 Motion carried.
4
5 Agenda Item No 6A Discussion: Honoring former Park Board member Frank Cornish
6
7 Vice Chair Goodman led a discussion to explore options for honoring former Park Board
8 member Frank Cornish, who recently passed away. Several suggestions were offered.
9 One was to honor Mr. Cornish by naming Plaza Park in Town Square after him. Staff
10 will investigate this possibility further and report back to the Board. Vice Chair Goodman
11 volunteered to discuss the suggestion with Mr. Cornish's wife, Robyn.
12
13 A suggestion was to have a monument sign/plaque with Mr. Cornish's photo and a list
14 of his accomplishments on the various City boards placed in the park.
15
16 This item will be brought back to the Board as a consider item for a formal
17 recommendation to Council at a later date.
18
19 Agenda Item No. Adjournment
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21 A motion was made to adjourn the meeting at 8:17 p.m.
22 Motion: Cox
23 Second: Packer
24 Ayes: Adams, Cox, Galpin, Goodman, Landesberg, Parakh and Packer
25 Nays: None
26 Abstention: None
27 Vote: 7-0
28 Motion carried.
29
30
31 ' _
32 John Slo um, Chair
33
34
35 Attest:
36
37 /
38
39 ris Trib le, Interim Director of Community Services
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41 A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY
42 SECRETARY.
Minutes of the November 10, 2008 Parks and Recreation Board
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