2008-12-08OFFICIAL MINUTES
Approved by the Parks and Recreation Board 1/12/09
1
2 PARKS AND RECREATION BOARD MEETING:
3 December 8, 2008
4
5 LOCATION: 1400 Main Street, Southlake, Texas
6 Executive Conference Room
7
8 Board Members Present: John Slocum, Chair; Ken Goodman, Vice Chair; Emily
9 Galpin, Secretary; Sherry Berman, Margaret Adams, Elaine Cox, Julie Landesberg, Bill
10 Packer and Purvi Parakh
11
12 Board Members Absent: None
13
14 Staff Members Present: Chris Tribble, Interim Director of Community Services and
15 Deputy Director Kerry McGeath
16
17 REGULAR SESSION
18
19 Agenda Item No. 1. Call to Order - The meeting was called to order by Chair Slocum at
20 7:04 p.m. A quorum was present.
21
22 REPORTS
23
24 Agenda Item No. 2. Administrative Comments - Interim Director Tribble presented the
25 Administration Comments.
26
27 A. Oath of Office - Deputy Director McGeath administered the oath of office
28 to new Park Board member Sherry Berman.
29
30 B. Construction Report - A written report of current park projects was
31 included in the meeting packet. The Continental Storage project is
32 progressing slowly after various delays. Staff responded to questions
33 about Safety Town and the tennis center's storage issues and tennis
34 courts.
35
36 C. Facilities Utilization Agreements (FUA) with Athletic Associations - 2009
37 FUA agreements will be renewed with the athletic associations
38 Southlake Baseball Association, Grapevine-Southlake Soccer Association,
39 Southlake Girl's Softball Association and Southlake Carroll Lacrosse
40 Association for a one-year period to expire 12/31/2009. Each
41 association will continue to pay the City a field usage fee of $12 per player
42 per season for 2009 to help offset the costs of lighting and maintaining
43 fields in playing condition.
44
45 The public may rent City's athletic fields when they are not scheduled for
46 use by the athletic associations. Reservations may not be made more
Minutes of the December 8, 2008 Parks and Recreation Board
Page 1 of 4
OFFICIAL MINUTES
Approved by the Parks and Recreation Board 1/12/09
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
than one week prior to reservation date. Field rentals are managed the
same as the pavilion rentals; through an application process with the
Community Services office. In the future, part of the Quarterly Parks and
Recreation Report to the Park Board, will include quarterly Field Rental
Reports to keep the Board abreast of the demand for such fields.
D. Volunteers for Park Board Reports to City Council - Park Board members
volunteered to present the Parks Board Report at assigned City Council
meetings during 2009 as follows:
January 6, 2009
February 17, 2009
April 2009
June 2, 2009
August 4, 2009
September 15, 2009
November 17, 2009
John Slocum
Elaine Cox
Emily Galpin
Sherry Berman
Julie Landesberg
Margaret Adams
Ken Goodman
CONSENT AGENDA
Agenda Item No. 3A. Consent: Approval of the minutes from the October 13, 2008
Southlake Parks and Recreation Board meeting - A correction to the "guest" section of
the minutes was made as presented.
A motion was made to accept the Park Board meeting minutes.
Motion: Cox
Second: Packer
Ayes: Adams, Cox, Galpin, Goodman, Landesberg, Packer and Parakh
Nays: None
Abstention: Slocum and Berman
Vote: 7-0-2
Motion carried.
Agenda Item No. 3B. Consent: Absence of Parks and Recreation Board Member(s) -
Standing Item - The Board considered the absence of Chair John Slocum from the Park
Board meeting November 10, 2008.
A motion was made to excuse Chair Slocum's absence from the November 10th
meeting due to travel.
Motion: Goodman
Second: Landesberg
Ayes: Adams, Cox, Galpin, Goodman, Landesberg, Packer and Parakh
Nays: None
Abstention: Slocum and Berman
Vote: 7-0-2
Motion carried.
Minutes of the December 8, 2008 Parks and Recreation Board
Page 2 of 4
OFFICIAL MINUTES
Approved by the Parks and Recreation Board 1/12/09
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
REGULAR AGENDA
Agenda Item No. 4. Public Forum - Chair Slocum opened Public Forum. There was no
one present to address public forum at this meeting; Public Forum was closed.
Agenda Item No. 5A. Consider: Recommendation on park dedication requirements for
Ridgeview at Southlake development
Interim Director Tribble presented the park dedication requirements for Ridgeview at
Southlake development located on Davis Blvd (FM 1938). It contains 24 residential lots
and 2.49 acres of non-residential development requiring dedication of .60 acres of park
land or payment of $77,976 in park dedication fees. The developer proposed meeting
the park dedication requirements by 1) paying $38,988 in park dedication fees; 2) by
providing 0.8 acres of private neighborhood park land and 3) by providing private park
amenities to include six (6) park benches, 935 feet of paved 6' trails, and one
playground. The park and the amenities are valued at approximately $136,060. In
addition, the developer has agreed that the Ridgeview at Southlake Home Owners
and/or Property Owners Association will maintain, in perpetuity, the private areas and
amenities.
Curtis Young, Ridgeview at Southlake developer and Harry Bowden, developer
representative, 401 North Carroll Avenue #192, Southlake, presented details about the
development's amenities, site plan and answered questions. Mr. Bowden asked the
Board to consider granting the developer's request that credit to be retained for potential
future development.
The Board discussed the applicant's proposal to satisfy the park dedication
requirements for Ridgeview at Southlake. They did not favor granting credit for future
development but did agree that the public should have access to the private park.
A motion was made for the Parks Board to recommend to City Council to agree to the
park dedication requirement for Ridgeview at Southlake for a total credit requested of
$38,988 subject to the additional stipulation that the public have access to the private
park.
Motion: Packer
Second: Goodman
Ayes: Adams, Berman, Cox, Galpin, Goodman, Landesberg, Packer and Slocum
Nays: Parakh
Abstention: None
Vote: 8-1
Motion carried.
Agenda Item No. 6A. Discussion: There were no discussion items for this meeting.
Minutes of the December 8, 2008 Parks and Recreation Board
Page 3 of 4
OFFICIAL MINUTES
Approved by the Parks and Recreation Board 1/12/09
1 Other non-agenda items:
2
3 Southlake Parks - Southlake parks were featured in a recent article in Southlake Style
4 about the value of playing in parks; a copy of the article was handed out at the meeting.
5
6 Texas Parks & Wildlife Sign in Bob Jones Park - Southlake is one of four cities in the
7 metroplex that partners with Texas Parks and Wildlife (TPWD) for a stocking/fishing
8 program. TPWD has asked the City to place a TPWD sign in Bob Jones Park to
9 advertise the program and provide fishing tips. If approved for placement, TPWD will
10 provide the sign as well as install and maintain the sign. The Board previewed an
11 example of the proposed sign. Board members thought the design of the TPWD sign
12 would fit in with the current theme at Bob Jones Park and it was generally agreed
13 placement of the sign in Bob Jones Park would be acceptable.
14
15 Honoring Frank Cornish - This item will be placed on the next Park Board meeting
16 agenda.
17
18 Banners at Town Square - Staff previewed new banners that will be placed at Town
19 Square in the parks to compliment seasonal events and activities.
20
21 Agenda Item No. Adjournment
22
23 A motion was made to adjourn the meeting at 8:30 p.m.
24 Motion: Cox
25 Second: Adams
26 Ayes: Adams, Berman, Cox, Galpin, Goodman, Landesberg, Parakh, Packer
27 and Slocum
28 Nays: None
29 Abstention: None
30 Vote: 9-0
31 Motion carried.
32
33
35 J n Sldrum, Chair
36
37
8 A est:
3 t
40
41
42 ris ribble, Interim Director of Community Services
43
44 A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY
45 SECRETARY.
Minutes of the December 8, 2008 Parks and Recreation Board
Page 4 of 4