2009-01-12
OFFICIAL MINUTES
Approved by the Parks and Recreation Board 2/9/09
1
2 PARKS AND RECREATION BOARD MEETING:
3 January 12, 2009
4
5 LOCATION: 1400 Main Street, Southlake, Texas
6 3rd Floor Training Room 3c/d
7
8 Board Members Present: John Slocum, Chair; Ken Goodman, Vice Chair; Emily
9 Galpin, Secretary; Sherry Berman, Margaret Adams, Elaine Cox, Julie Landesberg and
10 Bill Packer
11
12 Board Members Absent: Purvi Parakh
13
14 Staff Members Present: Chris Tribble, Director of Community Services and Deputy
15 Director Kerry McGeath
16
17 Guests: Robin Cornish, Lisa Quinn, Valerie Reyes
18
19 REGULAR SESSION
20
21 Agenda Item No. 1. Call to Order - The meeting was called to order by Chair Slocum at
22 7:07 p.m. A quorum was present.
23
24 REPORTS
25
26 Agenda Item No. 2. Administrative Comments - Director Tribble presented the
27 Administration Comments.
28
29 A. Construction Report - A written report of current park projects was
30 included in the meeting packet. Questions were answered regarding
31 Liberty Park at Sheltonwood, right-of-way acquisition for the Dove Road
32 trail, park monument signage, Safety Town costs, fence and batting cages
33 options for Bicentennial Park and timer lights at the park.
34
35 B. Update on proposed Eagle Scout project at Oak Pointe - Staff will work
36 with Eagle Scout Jacob Elieson, BSA Troop 402, on an alternative project
37 to plant trees at Oak Pointe instead of the gulley improvement project he
38 had previously proposed.
39
40 B. DPS North Property - In a meeting with the City Manager, Assistance City
41 Manager, several council members and Crime Control and Prevention
42 District board member Martin Schelling, it was agreed that the DPS North
43 site would be a park at some time. Director Tribble was authorized to work
44 with Assistant City Manager Blagg to start design on the DPS North site.
45 The price is still under consideration.
46
Minutes of the January 12, 2009 Parks and Recreation Board
Page 1 of 6
OFFICIAL MINUTES
Approved by the Parks and Recreation Board 2/9/09
1 Agenda Item 5C and 5D were considered next, out of the regular agenda sequence.
2
3 Agenda Item No. 5C. Consider: Recommendation to approve the renaming of Plaza
4 Park in honor of Mr. Frank Cornish
5
6 A suggestion was offered to have some type of image and descriptive plaque with Mr.
7 Cornish's accomplishments listed displayed in addition to renaming Plaza Park in honor
8 of Mr. Cornish. Historical information for all of the City parks should also be included in
9 the City's website and in the park master plans.
10
11 Robin Cornish, currently residing in Keller, Texas, widow of Parks Board Chair Frank
12 Cornish, addressed the Board about Mr. Cornish's love of the community and his pride
13 in Southlake and his involvement with youth sports and development of the parks. She
14 asked that Mr. Cornish be remembered.
15
16 The Board discussed changing the name of Plaza Park to Frank Edgar Cornish, IV. in
17 honor of Mr. Cornish and commissioning a plaque to be displayed. The board also
18 discussed future recognition issues and desired that staff bring back to the Board
19 guidelines for such recognition.
20 ane~<
21 A motion was made to approve the renaming of the Plaza Park i Town Square in honor
22 of Mr. Frank Cornish to Frank Edgar Cornish, IV Park; also a s pulation in the motion to
23 receive guidance on recognition plaque(s), for this park and fo future parks named after
24 a person in Southlake. The motion was amended to include that Robin Cornish be
25 consulted about the verbiage on the recognition plaque for Mr. Cornish.
26
27 Motion: Goodman, amended by Berman
28 Second: Cox
29 Ayes: Adams, Berman, Cox, Galpin, Goodman, Landesberg, Packer and Slocum
30 Nays: None
31 Abstention: None
32 Vote: 8-0
33 Motion carried.
34
35 The recommendation to rename Plaza Park will be presented to City Council at their
36 February 17 meeting. Staff will inform Ms. Cornish once the agenda is finalized.
37
38 Agenda Item No. 5D. Consider: Recommendation on proposed "A Decade of Giving",
39 Buy a Brick program submitted by the Southlake Women's Club commemorating the
40 10t anniversary of Southlake Town Square and Southlake Women's Club
41
42 Lisa Quinn, Chair, 2009 Art In the Square event, and Valerie Reyes, President of the
43 Southlake Women's Club, presented information about the "Brick" program and asked
44 for the Board's support.
45
Minutes of the January 12, 2009 Parks and Recreation Board
Page 2 of 6
OFFICIAL MINUTES
Approved by the Parks and Recreation Board 2/9/09
1 The Board discussed the proposed program. Some issues discussed were the
2 precedent for this type of program and removing and replacing existing bricks which
3 already had names on them. The Board could not provide their support for the Brick
4 program at this time for Town Square parks. The Board asked the organization to get
5 with staff to look into other options that could be presented back to the Park Board.
6
7 A motion was made to recommend that the Park Board not propose the giving of a
8 "Buying a Brick" program submitted by the Southlake Women's Club to be placed
9 around the fountain and in front of Town Hall.
10 Motion: Cox
11 There was not a second on the motion; the motion was amended as follows:
12 i-le's
13 A motion was a ded that the Board not approve the Buy a Brick program submitted
14 by the South a Women's Club for the brick placement around the fountain in Town
15 Hall; further should be sought after with Southlake Women's Club to seek guidance
16 from staff or other possibilities. PAY
17
18 Motion: Goodman
19 Second: Cox
20 Ayes: Adams, Cox, Galpin, Goodman, Landesberg, Packer and Slocum
21 Nays: None
22 Abstention: Berman (Southlake Women's Club member)
23 Vote: 7-0-1
24 Motion carried not to approve.
25
26 The abstention from Berman as a conflict of interest as she serves on the Southlake
27 Women Club Foundation that designates the distribution of funds.
28
29 CONSENT AGENDA
30
31 Agenda Item No 3A Consent: Approval of the minutes from the December 8, 2008
32 Southlake Parks and Recreation Board meeting
33
34 A motion was made to approve the minutes from the December Park Board meeting as
35 presented.
36 Motion: Goodman
37 Second: Landesberg
38 Ayes: Adams, Berman, Cox, Galpin, Goodman, Landesberg, Packer and Slocum
39 Nays: None
40 Abstention: None
41 Vote: 8-0
42 Motion carried.
43
44
45
Minutes of the January 12, 2009 Parks and Recreation Board
Page 3 of 6
OFFICIAL MINUTES
Approved by the Parks and Recreation Board 2/9/09
1 Agenda Item No 3B Consent: Recommendation to approve the 2009 Community
2 Services Agreement with Southlake DPS Citizens Association -
3
4 The Board reviewed the Community Services Agreement with DPS Citizens Association
5 and was not in favor of approving the agreement as presented with "Attachment A" and
6 "Exhibit A". The attachments address marketing and sponsorship opportunities that
7 were proposed with the 2008 agreement and may not contain up-to-date information.
8 Additionally, the Board expressed concern about approving the agreement since the
9 location of Safety Town will be changed to DPS West. Park Board may consider the
10 concept/site plans and the dedication of park land for Safety Town at their February
11 meeting. The Board favored delaying their recommendation on the agreement until an
12 updated agreement could be presented to them.
13
14 A motion was made to Table the Safety Town contract with SDCA and have it come
15 back with an updated one.
16 Motion: Landesberg
17 Second: Packer
18 Ayes: Adams, Berman, Cox, Galpin, Goodman, Landesberg, Packer and Slocum
19 Nays: None
20 Abstention: None
21 Vote: 8-0
22 Motion carried.
23
24 REGULAR AGENDA
25
26 Agenda Item No. 4. Public Forum - Chair Slocum opened and closed Public Forum;
27 there was no one was present to address the Parks Board.
28
29 Agenda Item No 5A Consider: Recommendation to approve the conceptual design for
30 park monument signage
31
32 Director Tribble presented a slide presentation of the conceptual design for park
33 signage developed by Cooper Designs. The objectives of the design concept was to
34 provide versatile design, various stone or brick options to match park appearance or
35 theme, traditional and lasting design that signifies a city park, standardization to
36 eliminate recurring design and engineering cost and maximum visibility of park name
37 with night lighting. Several existing parks do not have visible park signage that meets
38 Southlake design standards. The Parks Board will make a recommendation on specific
39 signage for the parks as improvements are made.
40
41 The Board discussed the conceptual designs.
42
43 A motion was made to recommend to approve the conceptual design for park
44 monument signage.
45 Motion: Berman
46 Second: Adams
Minutes of the January 12, 2009 Parks and Recreation Board
Page 4 of 6
OFFICIAL MINUTES
Approved by the Parks and Recreation Board 2/9/09
1 Ayes: Adams, Berman, Cox, Galpin, Goodman, Landesberg, Packer and Slocum
2 Nays: None
3 Abstention: None
4 Vote: 8-0
5 Motion carried.
6
7 Agenda Item No 5B Consider: Recommendation to approve the naming of a city park
8 located in the Cotswald Valley subdivision
9
10 Director Tribble presented suggested names for the new park located in the Cotswald
11 Valley (formerly Estancia) subdivision and provided the guidelines for naming of park
12 facilities. The following names were submitted for review:
13
14 Don Armstrong Park
15 Baird Park
16 Grapevine Springs Park
17 Dragon Trails Park
18 Robert Hodges Memorial Park
19 Frank Cornish Park
20 Bill Kyle Park
21 John Stevenson Park
22 SAT Park
23 Shale Pond or Shale Lake Park
24 Jeroll Shivers Park
25 Estancia Park
26 Cotswald Valley Park
27 Prosperity Park
28 Centennial Park
29 Veterans Park
30 * Jack Cook Park
31
32 *Mr. Cook still lives in Southlake and therefore the name would not be eligible under the
33 established parameters.
34
35 The Board discussed the names and the merits of several of the suggestions. The
36 board inquired if suggested names were submitted by Southlake residents.
37
38 A motion was made to recommend naming the new city park at Cotswald Valley
39 subdivision, making it Robert Hodges Memorial Park. The motion was amended to put a
40 plaque in the park explaining who Robert Hodges is.
41
42 Motion: Goodman, amended by Berman.
43 Second: Adams
44 Ayes: Adams, Berman, Cox, Galpin, Goodman, Landesberg, Packer and Slocum
45 Nays: None
46 Abstention: None
Minutes of the January 12, 2009 Parks and Recreation Board
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OFFICIAL MINUTES
Approved by the Parks and Recreation Board 2/9/09
1 Vote: 8-0
2 Motion carried.
3
4 Agenda Item No. 6A. Discussion: Electronic Park Board packets
5
6 The Board was asked to consider receiving their meeting packets electronically rather
7 than paper packets. The majority agreed to receive packets electronically; Ms. Cox
8 prefers to receive the paper version.
9
10 Agenda Item No. 6B. Discussion: Advocacy Program
11
12 Chair Slocum explained the purpose of the Advocacy Program and asked members to
13 review the upcoming events and advise staff if they desire to attend any event as a Park
14 Board Advocate.
15
16 Other non-agenda items:
17
18 Southlake Park Tour - A tour will be arranged for the entire Board in February for a tour
19 of all the city parks. Staff will email the Board with suggested times and dates and
20 finalize arrangements.
21
22 Agenda Item No. 7. Adjournment
23
24 A motion was made to close the meeting at 9:14 p.m.
25 Motion: Landesberg
26 Second: Berman
27 Ayes: Adams, Berman, Cox, Galpin, Goodman, Landesberg, Packer and Slocum
28 Nays: None
29 Abstention: None
30 Vote: 8-0
31 Motion carried.
32
33
34
35 Joh Slocum, Chair
37
38 Attest:
39
40 ,l
41
42 Cris Tri e, Director of Community Services
43
44 A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY
45 SECRETARY.
Minutes of the January 12, 2009 Parks and Recreation Board
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