2009-02-09
OFFICIAL MINUTES
Approved by the Parks and Recreation Board 3/9/09
1
2 PARKS AND RECREATION BOARD MEETING:
3 February 9, 2009
4
5 LOCATION: 1400 Main Street, Southlake, Texas
6 3rd Floor Training Room 3c/d
7
8 Board Members Present: John Slocum, Chair; Ken Goodman, Vice Chair; Emily
9 Galpin, Secretary; Sherry Berman, Margaret Adams, Elaine Cox, Julie Landesberg, Bill
10 Packer and Purvi Parakh
11
12 Board Members Absent: None
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14 Staff Members Present: Chris Tribble, Director of Community Services, Kerry
15 McGeath, Deputy Director of Community Services and Steve Moore, Recreation
16 Superintendent
17
18 Guests: None
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20 REGULAR SESSION
21
22 Agenda Item No. 1. Call to Order - The meeting was called to order by Chair Slocum at
23 7:02 p.m. A quorum was present.
24
25 REPORTS
26
27 Agenda Item No. 2. Administrative Comments - Director Tribble presented the
28 Administration Comments.
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30 A. Construction Report - A written report of current park projects was
31 included in the meeting packet.
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33 B. City of Southlake Website - Staff previewed City web pages to acquaint
34 the Board with information and various sites that are available to the
35 public.
36
37 C. Parks and Recreation Programs Quarterly Report - Recreation
38 Superintendent Moore presented programming and statistical information
39 about special events, recreation, athletic activities and field reservation
40 information during the first quarter of FY 2008-09.
41
42 D. Other Item - Clariden Ranch developer Paul Spain requested in a letter to
43 staff that a trail be added to the Pathway Plan that would provide access
44 from his subdivision to Liberty at Sheltonwood Park. Park Board members
45 were asked to forward their comments on the proposal to Director Tribble.
46
Minutes of the February 9, 2009 Parks and Recreation Board
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OFFICIAL MINUTES
Approved by the Parks and Recreation Board 3/9/09
1 CONSENT AGENDA
2
3 Agenda Item No. 3A. Consent: Approval of the minutes from the January 12, 2009
4 Southlake Parks and Recreation Board meeting - Corrections were made to the
5 minutes on Page 3A-2 and Page 3A-4.
6
7 Agenda Item No 3B Consent: Approval of the minutes from the January 22, 2009
8 special Parks and Recreation Board meeting
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10 Agenda Item No. 3C. Consent: Absence of Parks and Recreation Board members
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12 Agenda Item No. 3D. Consent: Recommendation to accept Safety Town as a city park
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14 A motion was made to approve the Consent Agenda items as presented.
15 Motion: Berman
16 Second: Cox
17 Ayes: Adams, Berman, Cox, Galpin, Goodman, Landesberg, Packer, Parakh
18 and Slocum
19 Nays: None
20 Abstention: None
21 Vote: 9-0
22 Motion carried.
23
24 REGULAR AGENDA
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26 Agenda Item No. 4. Public Forum - Chair Slocum opened and closed Public Forum;
27 there was no one present to address the Parks Board.
28
29 Agenda Item No 5A Consider: Recommendation to approve the concept design for
30 improvements to the Plaza Park pergolas
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32 Director Tribble presented a concept design for the Board's consideration to replace the
33 existing material with a cast stone material to match the existing architecture within
34 Plaza Park. The material used to construct the columns was an Exterior Insulation and
35 Finish System (EIFS) material which is not appropriate for this location. The system
36 uses Styrofoam to form architectural shapes which does not resist impacts well and
37 have been damaged and vandalized repeatedly. $80,000 is approved in the FY 2009
38 Budget to replace the columns on the pergolas. Longevity of cast stone outweighs any
39 other material considered for this application and provides the most aesthetic
40 appearance.
41
42 The Board discussed the conceptual design for the improvements to the pergola
43 columns in Plaza Park.
44
45 A motion was made to approve the budget of $80,000 to replace the columns on the
46 pergolas located at Plaza Park, replacing the EIFS material with the cast stone material.
Minutes of the February 9, 2009 Parks and Recreation Board
Page 2 of 4
OFFICIAL MINUTES
Approved by the Parks and Recreation Board 3/9/09
1 Motion: Goodman
2 Second: Cox
3 Ayes: Adams, Berman, Cox, Galpin, Goodman, Landesberg, Packer, Parakh
4 and Slocum
5 Nays: None
6 Abstention: None
7 Vote: 9-0
8 Motion carried.
9
10 Agenda Item No. 6A. Discussion: Naming of city park located in the Cotswald Valley
11 subdivision
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13 Director Tribble presented additional information that was not available for the Board at
14 their last meeting when they considered a recommendation to name the park. In the
15 past, residency information on the proposed names had not been provided which the
16 Board believes could impact naming decisions and hence, would like to have available
17 when they are charged with making a recommendation to name a park or facility.
18
19 The Board desired to rescind their previous recommendation to name the park Robert
20 Hodges Memorial Park and to postpone a recommendation to name the park until after
21 the Park Naming Policy Guidelines can be reviewed and updated.
22
23 The Board would like to revisit their previous recommendation to name the park and
24 make a formal recommendation to the City Council.
25
26 Other Non-agenda Items
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28 A. March Park Board Meeting - The May meeting will be held in the Bob Jones
29 Nature Center.
30
31 Agenda Item No. 7. Adjournment
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33 A motion was made to close the meeting at 8:36 p.m.
34 Motion: Cox
35 Second: Adams
36 Ayes: Adams, Berman, Cox, Galpin, Goodman, Landesberg, Packer, Parakh
37 and Slocum
38 Nays: None
39 Abstention: None
40 Vote: 9-0
41 Motion carried.
42
43
44
`'5 Johr* Slocum, Chair
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Minutes of the February 9, 2009 Parks and Recreation Board
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OFFICIAL MINUTES
Approved by the Parks and Recreation Board 3/9/09
1
2 Attest:
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4
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6 Ch 's ribb e, irector of Community Services
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S A RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY SECRETARY.
Minutes of the February 9, 2009 Parks and Recreation Board
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