2007-05-29OFFICIAL MINUTES
Approved by the Parks and Recreation Board 6/11/07
CITY OF SOUTHLAKE
PARKS AND RECREATION BOARD MEETING
May 29, 2007
Parks and Recreation Board Members Present: Mary Georgia, Chairman; Mike Mills,
Vice Chair; Elaine Cox, Emily Galpin, Ken Goodman, Katrina Peebles and John Slocum,
Secretary
Board Members Absent: None
Staff Members Present: Steve Polasek, Director of Community Services Department and
Julie Dove, Parks Projects Coordinator
Guests: Bob Jones Nature Center Committee members Cindy Gaither, Carol Lee
Hamilton, Carolyn Morris, Debra Heath, Patty Plantes and Nick Martin
REGULAR SESSION
Agenda Item No. 1. Call to Order
Chairman Georgia called the meeting to order at 7:06 p.m. A quorum of voting members
was present.
REPORTS
Agenda Item No. 2. Administrative Comments - There were no Administrative
Comments for this meeting.
CONSENT AGENDA
Agenda Item No. 3A. Approval of the May 14, 2007 meeting minutes
A motion was made to accept the minutes of May 14, 2007 as amended.
Motion:
Slocum
Second:
Goodman
Ayes:
Georgia, Mills, Cox, Galpin, Goodman, Peebles and Slocum
Nays:
None
Abstention:
None
Vote:
7-0
Motion carried.
Agenda Item No. 3B. Absence of Parks and Recreation Board Member(s) - Standing
Item
There was no action taken on this item since there were no absences to consider.
Minutes of the May 29, 2007 Parks and Recreation Board
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OFFICIAL MINUTES
Approved by the Parks and Recreation Board 6/11/07
REGULAR AGENDA
Agenda Item No. 4. Public Forum No one spoke during Public Forum.
CONSIDER AGENDA
Agenda Item No. 5A. Consider: Recommendation for award of bids for Bob Jones Nature
Center improvements
Agenda Item No. 5B. Consider: Recommendation to amend SPDC construction budget
for Bob Jones Nature Center improvements
Director Polasek presented the proposed bids for Bob Jones Nature Center improvements
to SPSD in the amount of $383,611 for site work and alternate #2 (includes 19 additional
parking spaces) and to Scobilt Contractors in the amount of $477,000 for building
construction and a project contingency of $41,389, for a total project not to exceed
$902,000, and the companion agenda item to amend the SPDC construction budget for
the improvements.
In addition to the award of bids, the amendment to the SPDC CIP budget for the Bob
Jones Nature Center Improvements in the amount of $350,000 is necessary to complete
the project. $552,000 has previously been approved for the project.
Four bids were received and opened May 24. The lowest base bid was a combination of
the Site Bid from SPSD in the amount of $378,270 and the Construction Bid from Scobilt
in the amount of $477,000 for a total of $855,270. This combined total is less than the
previously received and rejected low bid of $867,000, which did not include construction
of the pavilion. The new bid includes the pavilion.
Debra Heath, officer of the Bob Jones Nature Center, was present at the meeting in
support of approving Agenda Item 5A and 5B, but did not wish to speak.
Cindy Gaither, 403 Belverde Court, Southlake, representative for the Bob Jones Nature
Center board of directors, spoke in favor of a recommendation to award the bids as
presented and thanked staff for expediting the re-bid and response to provide timely
response to Board, SPDC and City Council.
Carolyn Morris, 403 St. Charles Courts, Southlake, spoke about the benefits to adults and
children through the education, nature programs and other activities that the Bob Jones
Nature Center will offer to the community.
The Board discussed the project timeline, bid amounts, budget funding and SPDC Fund
reserve, the contractor's construction reputation, roadway access and the parking lot at
the Center. The Board expressed their support of the Center and praised BJNC committee
for their diligence, enthusiasm and hard work.
Minutes of the May 29, 2007 Parks and Recreation Board
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OFFICIAL MINUTES
Approved by the Parks and Recreation Board 6/11/07
A motion was made on Agenda Item 5A to award the bid to Scobilt in the amount of
$477,000 for building construction, plus project contingency funding of $41,389 and
to SPSD in the amount of $383,611 for site work and alternate #2 for a total amount
not to exceed $902,000.
Motion: Cox
Second: Slocum
Ayes: Cox, Galpin, Georgia, Goodman, Mills, Peebles and Slocum
Nays: None
Abstention: None
Vote: 7-0
Motion carried.
A motion was made to amend SPDC construction budget for Bob Jones Nature
Center improvements in the amount of $350,000, for a total project budget of
$902,000.
Motion: Goodman
Second: Galpin
Ayes: Cox, Galpin, Georgia, Goodman, Mills, Peebles and Slocum
Nays: None
Abstention: None
Vote: 7-0
Motion carried.
Agenda Item No. 6A. Discussion: There were no items for discussion at this meeting.
Additional Comments:
Mosquito Problem at Bob Jones Park - The City addresses the problem through the
distribution of mosquito dunks in locations favored by the pests and the Public Works
Department will provide public service information on precautions via the City's website.
Carol Lee Hamilton, 1210 Cross Timber Drive, employee of Tarrant County Health
Department, shared information about the effectiveness and impact spraying may have on
humans and animals and precautions that may be taken against mosquito bites.
New Website - The City has launched its new website which is still being refined. Staff
encouraged Board members to contact staff with their comments and recommendations
for improvement of the site. One suggestion was to offer a "Back to Home" on the pages.
Agenda Item No. Adjournment
A motion was made to adjourn the meeting at 7:49 p.m.
Motion: Mills
Second: Cox
Ayes: Galpin, Georgia, Goodman, Mills, Peebles and Slocum
Nays: None
Minutes of the May 29, 2007 Parks and Recreation Board
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OFFICIAL MINUTES
Approved by the Parks and Recreation Board 6/11/07
Abstention: None
Vote: 7-0
Motion carried.
V
Mary Georgia, Chair
Attest: /~v
Steve Pola rector of Community Services
A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR
REVIEW IN THE OFFICE OF THE CITYSECRETARY.
Minutes of the May 29, 2007 Parks and Recreation Board
Page 4 of 4
Please sign in if you wish to speak during the
meeting on an agenda item.
Special Parks and Recreation Board Meeting
Tuesday, May 29, 2007
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