2007-09-10OFFICIAL MINUTES
Approved by the Parks and Recreation Board 10/8/07
CITY OF SOUTHLAKE
PARKS AND RECREATION BOARD MEETING
September 10, 2007
Parks and Recreation Board Members Present: Mary Georgia, Chairman; Mike Mills, Vice
Chair; Elaine Cox, Emily Galpin, Ken Goodman, Julie Landesberg, and Katrina Peebles
Board Members Absent: Purvi Parakh and John Slocum, Secretary
Staff Members Present: Steve Polasek, Director of Community Services; Chris Tribble, Deputy
Director of Community Services; Michael James, Public Works Civil Engineer; Julie Dove,
Parks Projects Coordinator; and Kerry McGeath, Deputy Director Community Services-Library
Guests: None
REGULAR SESSION
Agenda Item No. 1. Call to Order
The meeting was called to order by Chair Georgia at 7:00 p.m. A quorum was present.
REPORTS
Agenda Item No 2 Administrative Comments
Director Polasek shared the following administrative comments:
A. Orientation Meeting - A group orientation meeting and welcome reception for all
new and current members of council-appointed boards and committees will be held
Wednesday, October 17, 5:30 p.m. in Southlake Town Hall.
B. Park Dedication Fund - A developer workshop regarding proposed revisions to the
fee schedule for the Park Dedication Fund was attended by five developers: Paul
Spain, David McMahon, Frank Bliss, Koss Maykus and Bill Vaughn. Although the
developers did not disagree with the value of an acre of property ($120,000), there
were some concerns regarding the formulation process of the impact fee process and
how it applies to different types of development. Staff postponed their
recommendation to implement the revised per acre fee effective October 1, to allow
additional time to meet with the developers and explore their issues. Staff anticipates
this item being finalized over the next several months and to be implemented as of
January 1, 2008. The park dedication item will be brought to Parks Board at a future
meeting.
C. Non-agenda item: DPS North Propert y - At the request of the Board to have an
opportunity to weigh-in on the financial package for this project, this item will be
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OFFICIAL MINUTES
Approved by the Parks and Recreation Board 10/8/07
carried as a discussion item on an agenda prior to being placed on the agenda for their
consideration.
CONSENT AGENDA
Chair Georgia presented the four Consent Agenda items and action was taken as follows:
Agenda Item No. 3A. Consent: Approval of the minutes from the August 6, 2007 Joint Southlake
Parks Development Corporation and Southlake Parks and Recreation Board meeting.
A motion was made to approve the minutes of the last meeting.
Motion:
Cox
Second:
Galpin
Ayes:
Cox, Galpin, Georgia, Goodman, Mills, and Landesberg
Nays:
None
Abstention:
None
Vote:
6-0
Motion carried.
Agenda Item No. 3B. Consent: Approval of the minutes from the August 13, 2007 Southlake
Parks and Recreation Board meeting.
A motion was made to approve the meetings as noted.
Motion:
Galpin
Second:
Cox
Ayes:
Cox, Galpin, Georgia, Goodman, Mills, and Landesberg
Nays:
None
Abstention:
None
Vote:
6-0
Motion carried.
Agenda Item No. 3C. Consent: Absence of Parks and Recreation Board Member(s) - Standing
Item
The Board considered the absence of Ken Goodman from the August 13, 2007 Park Board
meeting.
A motion was made to approve the absence of Ken Goodman from the August 13, 2007
meeting since his absence was based upon a recreational demand.
Motion: Mills
Second: Cox
Ayes: Cox, Galpin, Georgia, Mills, and Landesberg
Nays: None
Abstention: Goodman
Vote: 5-0-1
Motion carried.
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Agenda Item No. 3D. Consent: Recommendation to provide water line easement for East Haven
This 15' wide easement crossing the frontage of City park property at 981 E. Continental
Boulevard (the Continental storage building site) will allow the City to close the gap within a 12"
waterline along East Continental Boulevard of approximately 1,240 feet as part of the City's
Neighborhood Sewer Capital Improvement Program. Public Works and Community Services
departments have reviewed the alignment and easement documents and are satisfied the
easement will place no burden or detrimental encumbrance on use of the park land property.
City Engineer Michael James presented information regarding the funding of the project through
the Capital Improvement Program funded by the City as part of the Neighborhood Sewer Project
and explained why the City is paying for the water pipe.
A motion was made to approve a permanent water line easement for East Haven for East
Continental Boulevard for a 12-inch for water line improvement project.
Motion: Goodman
Second: Landesberg
Ayes: Cox, Galpin, Georgia, Goodman, Mills, and Landesberg
Nays: None
Abstention: None
Vote: 6-0
Motion carried.
REGULAR AGENDA
Agenda Item No. 4. Public Forum No one spoke during Public Forum; Public Forum was
closed.
CONSIDER AGENDA
Agenda Item No. 5A. Consider: Election of Parks and Recreation Board Officers for 2007-08
The following members were elected as: Chairman - Mary Georgia; Vice Chairman - John
Slocum; and Secretary - Ken Goodman.
A motion was made that Mary Georgia remain as chairman, John Slocum is Vice
Chairman and Ken Goodman for Secretary.
Motion: Cox
Second: Galpin
Ayes: Cox, Galpin, Georgia, Goodman, Mills and Landesberg,
Nays: None
Abstention: None
Vote: 6-0
Motion carried.
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Agenda Item No. 5B. Consider: Appointment of a Parks and Recreation Board member to serve
on the Joint Utilization Committee
Chair Georgia presented the item and sought Board member interest in serving on the
Committee. Park Board member Elaine Cox had previously expressed interest in serving on
JUC.
A motion was made to appoint Park Board member Elaine Cox to serve on the Joint
Utilization Committee.
Motion:
Galpin
Second:
Goodman
Ayes:
Cox, Galpin, Georgia, Goodman, Mills and Landesberg
Nays:
None
Abstention:
None
Vote:
6-0
Motion carried.
Park Board member Peebles arrived at the meeting at 7:34 p.m.
Agenda Item No. 5C. Consider: Recommendation of park dedication requirements for East
Haven Addition
Deputy Director Tribble presented the park dedication requirements for East Haven Addition,
located on East Continental Boulevard and Perry Circle, and the developer's, Bosworth Farms,
L.P., proposal to meet those requirements by developing the existing city-owned park land as a
public park by relocating the existing Parks and Recreation storage building to a site in the City's
Service Center. The developer proposed enhancements that exceed the park dedication
requirement for the addition.
Park dedication requirements for this subdivision are dedication of .225 acres as public park land
or pay a fee of $15,000. Other considerations for East Haven Addition are: PUD requires a
minimum open space of .58 acres but the development provides .62 acres of open space; Trail
System Master Plan does not require construction of a sidewalk for this development but the
developer proposed to provide a 6' trail along Continental Blvd. and connection to the walk at
the Timarron bridge; and proposal provides development of site as a public park.
Marcel Bosworth, Bosworth Farms L.P., 305 S. Kimball, developer, presented details about the
proposal and addressed questions.
The developer agreed to be responsible for the ultimate expense of relocating the existing storage
building to the Service Center site regardless of the cost.
The Board discussed issues related to the development including trail connectivity and made a
request that the trail loops have a radius large enough to accommodate a turnaround by trail
patrons. Their discussion included a suggestion that the last lot be replatted as park land and that
classes from the Old Union Elementary School be involved in selection of the new park name.
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Another concern discussed was whether it might be in the City's economic interest to sell the
City-owned property, which would require a referendum, and allow it to be put back on the tax
rolls instead of it being developed as a city park. Immediate and long-term monetary benefits of
both options were offered.
A motion was made that the Park Board not approve the proposal as provided by staff
regarding this agenda item as noted in the staff memo, page 5C-4, regarding the fee credit
request bullet points.
Motion: Mills
Second: No second
Motion failed.
The agenda item was further discussed. The majority opinion was that while there was merit to
selling the property and returning it to the tax rolls, the current offer by the developer warranted
approval under the existing conditions.
A motion was made to recommend to accept the request for park dedication fees by
developing Perry Circle park land and relocating the Continental storage building as
presented.
Motion: Goodman
Second: Landesberg
Ayes: Cox, Galpin, Georgia, Goodman, Landesberg and Peebles
Nays: Mills
Abstention: None
Vote: 6-1
Motion carried.
Supplemental to the exact motion are the following provisions which were included in the
presentation and discussion: that the development of the public park land existing on Perry
Circle to include landscaping/irrigation, paved trail, park identification signage, and
benches at a value of $45,000; Relocation of the Continental Storage building to a selected
site in the City's Service Center at a value of approximately $40,000 to include in general
dismantling the building, pouring a concrete slab, providing electrical service, replacing or
repairing any damaged elements, re-assembling and painting the building, with the
developer to bear any costs above that estimate; HOA payment of water in park area.
Agenda Item No. 6. Discussion: There were no discussion items for this meeting.
Other Item: DPS North Site: The October Park and Recreation Board meeting agenda will
include the DPS north site as a discussion item. Prior to that meeting, the Board may provide
staff with comments and ideas they would like specifically included in that item.
Other Item: Bob Jones Park Softball Complex: Construction is within contract time period;
concrete work to be completed next week and then landscaping. The anticipated completion date
is the end of September.
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OFFICIAL MINUTES
Approved by the Parks and Recreation Board 10/8/07
Agenda Item No. Adjournment
A motion was made to adjourn the meeting at 8:38 p.m.
Motion: Cox
Second: Peebles
Ayes: Cox, Galpin, Georgia, Goodman, Mills, Landesberg and Peebles
Nays: None
Abstention: None
Vote: 7-0
Motion carried.
Q {
iMa J///,
Mary Georgia, Chair
Attest:
St a olas c, Director of Community Services
A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN
THE OFFICE OF THE CITYSECRETARY.
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