2007-12-10r
OFFICIAL MINUTES
Approved by the Parks and Recreation Board 1/14/08
CITY OF SOUTHLAKE
PARKS AND RECREATION BOARD MEETING
December 10, 2007
Parks and Recreation Board Members Present: Mary Georgia, Chairman; John Slocum,
Secretary; Elaine Cox, Emily Galpin, Ken Goodman and Julie Landesberg
Board Members Absent: Katrina Peebles and Purvi Parakh
Staff Members Present: Steve Polasek, Director of Community Services, Steve Moore,
Recreation Superintendent and Perry Glaze, Recreation Leader
Guests: None
REGULAR SESSION
Agenda Item No. 1. Call to Order
The meeting was called to order by Chair Georgia at 7:01 p.m. A quorum was present.
REPORTS
Agenda Item No. 2. Administrative Comments
Director Polasek presented the Administrative Comments.
A. Status on acquisition of park property - Three (3) land parcels were
investigated as potential park properties.
1. Marylyn Miles' site abutting the Bob Jones Nature Center - City acquired
tract in June 2007.
2. Fretwell property (6 acres east of Bob Jones Nature Center) - City Council
will not actively pursue condemnation action at this time.
3. DPS North Site - Due to the disparity in the recommended amount of
transfer funds to be reimbursed to the Crime Control Board, an alternative
recommendation will be explored by a committee consisting of members
from each of the respective boards (Crime Control, SPDC and Parks
Board). Chair Georgia and Park Board members Purvi Parakh and John
Slocum will participate in that committee.
B. DPS North Site - This item was covered in preceding item.
C. Construction Report - A written report of current park projects was included in
the meeting packet.
Minutes of the December 10, 2007 Parks and Recreation Board
Page 1 of 4
OFFICIAL MINUTES
Approved by the Parks and Recreation Board 1/14/08
D. Therapeutic Recreation Program - Recreation Leader Perry Glaze presented
an overview of the City's therapeutic recreation program opportunities during
the last quarter of 2007. Board members commended Mr. Glaze and the staff
involved in TR activities.
CONSENT AGENDA
Chair Georgia presented the Consent Agenda items and action was taken as follows:
Agenda Item No. 3A. Consent: Approval of the minutes from the November 12, 2007
Southlake Parks and Recreation Board meeting.
There were no changes to the minutes.
Agenda Item No. 3B. Consent: Absence of Parks and Recreation Board Member(s) -
Standing Item
The Board considered the absence of Emily Galpin and Mary Georgia from the
November 12, 2007 meeting.
A motion was made to approve the Consent Agenda.
Motion: Cox
Second: Slocum
Ayes: Cox, Galpin, Georgia, Goodman, Landesberg, and Slocum
Nays: None
Abstention: None
Vote: 6-0
Motion carried.
REGULAR AGENDA
Agenda Item No. 4. Public Forum No one spoke during Public Forum.
CONSIDER AGENDA
Agenda Item No. 5A. Consider: Recommend 2008 Community Services Agreement with
Bob Jones Nature Center
Director Polasek presented the renewal agreement with the Nature Center. The City will
perform contracting services for joint City and Bob Jones Nature Center programs and
will retain a minimum of 10% of joint program gross revenue and disperse a minimum of
10% of joint program gross revenue to the Nature Center. There is no direct funding
requested in the 2008 agreement.
The Board briefly discussed provisions of the Agreement.
Minutes of the December 10, 2007 Parks and Recreation Board
Page 2 of 4
OFFICIAL MINUTES
Approved by the Parks and Recreation Board 1/14/08
City Council will recognize Park Board member and Bob Jones Nature Center president
Emily Galpin for her contribution to the development of the nature center at the
December 18, 2007 council meeting.
A motion was made to approve the agreement with Bob Jones Nature Center for
community services for 2008.
Motion: Goodman
Second: Landesberg
Ayes: Cox, Galpin, Georgia, Goodman, Landesberg, and Slocum
Nays: None
Abstention: None
Vote: 6-0
Motion carried.
Agenda Item No. 5B. Consider: Recommend 2008 Community Services Agreement with
Southlake DPS Citizens Association (SDCA)
Director Polasek presented the inaugural agreement with Southlake DPS Citizens
Association (SDCA). SDCA is a non-profit organization in Southlake that has been
working with the City's Public Safety and Community Services departments to construct
a Safety Town facility in Bicentennial Park. Safety Town will be a miniature downtown,
used to promote and teach safe practices for children within the community through
educational programs and interactive facilities. SDCA will seek funding for a portion of
the construction costs of the Safety Town through sponsorship opportunities. The 2008
agreement outlines the roles and responsibilities of each party to the agreement. There
is no direct funding requested in the 2008 agreement.
Park Board discussed the terms and conditions of the agreement and the various levels
of sponsorship opportunities that will be available to the public.
A motion was made to approve the 2008 Community Services Agreement with
Southlake DPS Citizens Association (SDCA).
Motion: Galpin
Second: Cox
Ayes: Cox, Galpin, Georgia, Goodman, Landesberg, and Slocum
Nays: None
Abstention: None
Vote: 6-0
Motion carried.
Agenda Item No. 6A. Discussion: Board Advocacy
Vice Chair Slocum addressed the need for Park Board members to volunteer to
represent the Board and the City at community events such as dedications, ceremonies
and other recreation and cultural programs. A sign-up sheet was distributed to members
of upcoming events to give the Board ample opportunity to sign up. To aide in
Minutes of the December 10, 2007 Parks and Recreation Board
Page 3 of 4
OFFICIAL MINUTES
Approved by the Parks and Recreation Board 1/14/08
identification and promotion of city functions, shirts and name badges will be ordered for
the Board members once the new logo guidelines have been established.
Staff responded to questions from the Board during their discussion.
Agenda Item No. Adjournment
A motion was made to adjourn the meeting at 7:52 p.m.
Motion: Cox
Second: Slocum
Ayes: Cox, Galpin, Georgia, Goodman, Landesberg, and Slocum
Nays: None
Abstention: None
Vote: 6-0
Motion carried.
C
Im a U~ ~c
Attest:
Steve Pol sek, Director of Community Services
A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE
OF THE CITY SECRETARY.
Minutes of the December 10, 2007 Parks and Recreation Board
Page 4 of 4