2006-04-10Official Minutes
Approved by Parks and Recreation Board 5/8/06
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
CITY OF SOUTHLAKE
PARKS AND RECREATION BOARD MEETING
April 10, 2006
MINUTES
Board Members Present: Mary Georgia, Chairman; Mike Mills, Vice Chair; Cara White,
Secretary; Emily Galpin, Ken Goodman, Katrina Peebles, Bobby Rawls and John Slocum
Board Members Absent: Liz Durham
Staff Members Present: Steve Polasek, Director of Community Services; Chris Tribble,
Deputy Director of Community Services; and Steve Moore, Recreation Superintendent
Guests: None
REGULAR SESSION
Agenda Item No. 1. Call to Order
Chairman Mary Georgia called the meeting to order at 7:01 p.m.
REPORTS
Agenda Item No. 2. Administrative Comments
A. FY 2006-07 Budget - The FY2006-07 budget will be presented to City
Council for final approval in September and become effective October 1,
2007. The General Fund Operating budget, Park Dedication Fund, SPDC
CIP and Bicentennial Park Concessions Fund budgets on park-related
items may be presented to the Park Board in June or July for their review
and recommendation.
B. March 4th Parks Board Work Session - Subsequent to discussions at the
March 4 Park Board work session, several annual reports will be provided
the Board including the athletic associations (first in July), park
dedication, recreation programming, and volunteer hours. In addition, staff
will continue working on publicizing parks and recreation
accomplishments and benchmark tracking may be featured in editions of
the Southlake Scene. The Park Board Retreat may be moved from March
to early fall and extended to a day-long event instead of half-day.
The board received a copy of a park acquisition inventory list that will
continue to be refined and updated with the purchase prices and funding
sources categories and will be presented to the board on an annual basis.
C. Park Project Update - The final design plan by Dunkin, Sims and Stoffels
for the parking lot and loop road in Bob Jones Park will be presented to
April 10, 2006 Parks Board Meeting Minutes
Page 1 of 6
Official Minutes
Approved by Parks and Recreation Board 5/8/06
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
Park Board within the next 45 days. A punch list is being drafted and will
be presented to the contractor for the playground at Bob Jones Park as it
nears completion. Boo Boo's Buddies Community Dog Park will hold a
grand opening Saturday, April 29. Schrickel, Rollins and Associates are
conducting site assessments and background information for the master
plan and schematic design for Bicentennial Park. City Council will
appoint two members to the Bicentennial Park Planning Work Group at
the April 18 council meeting. Opportunities for the general public, as well
as committee and board input, will be available through onsite community
meetings during the process. Park Board representatives from the work
group Cara White, Bobby Rawls and John Slocum will periodically
provide updates on the process of the project. The initial design work is
underway for Noble Oaks Pond improvements and will be presented to the
board in a month or two. Six bid submittals have been received and
reviewed for the design of Liberty Park at Sheltonwood and Royal and
Annie Smith Park; staff will make a recommendation to the board on two
firms within the next 30-60 days. Other projects being pursued are the trail
improvements north of FM 1709 and the Step Grant program.
D. Policies and Ordinances Review Committee - Park Board member and
representative from the Policies and Ordinances Review Committee Mike
Mills presented a progress report on the committee's work in reviewing
and updating of the community services-related ordinances and policies.
Senior Advisory Committee (SAC), Southlake Parks Development
Corporation (SPDC) and the Park Board will receive drafts of the updates
as soon as the city attorney's review is completed. SAC and SPDC may
make recommendations on the proposed changes in May; Park Board in
June and City Council consideration in July/August.
A brief meeting break was called to allow for more chairs to be set to accommodate the
crowd. The meeting was reconvened following the break.
CONSENT AGENDA
Agenda Item No 3A Approval of the Southlake Parks and Recreation Board meeting
minutes of March 13, 2006.
A motion was made to approve the minutes from March 13, 2006 with the following
changes: remove Emily Galpin from "Present," add Bobby Rawls, add Katrina
Peebles arrival at 7:39 p.m., add City Attorney representative as a "guest," Page 2
of 5, strike wording after the word "absence" on Line 44, Page 3 of 5, Line 38, add
the word - while addressing concerns about possible loss of fields, Safety Town and
parking, after the word "concept," Page 4 of 5, Line 5, add a notation to say "Mr.
Mills supports the investment decision but cited that due to this being a new project,
the west side plan is not likely to be impacted by the east side plan, no current
projects would be held up by doing this plan in FY06-07, matching funds, project
has not been through the prioritization process competing with other projects
April 10, 2006 Parks Board Meeting Minutes Page 2 of 6
Official Minutes
Approved by Parks and Recreation Board 5/8/06
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
already on the books, and therefore he does not support the financing decision of
funding in FY 05-06 at this time; and last but not least, will have a spelling
correction on Page 3 of 5, Line item 13, the word "pursue" is misspelled as "purse."
Motion: Georgia
Second: Rawls
Ayes: Georgia, Goodman, Mills, Peebles, Rawls, Slocum and White
Nays: None
Abstention: Galpin
Vote: 7-0-1
Motion carried.
REGULAR AGENDA
Agenda Item No. 4. Public Forum
Chairman Georgia opened Public Forum. Being no one present to speak during Public
Forum, Public Forum was closed.
CONSIDER AGENDA
Agenda Item No 5A Consider: Absence of Parks and Recreation Board Member(s) -
(Standing Item) - The Board considered the absences of Liz Durham and Emily Galpin
from the March 13, 2006 meeting.
A motion was made to excuse these absences.
Motion:
Mills
Second:
Rawls
Ayes:
Georgia, Goodman, Mills, Peebles, Rawls, Slocum and White
Nays:
None
Abstention:
Galpin
Vote:
7-0-1
Motion carried.
Agenda Item No 6B Consider: Environmental Site Assessment - Park areas within The
Cliffs at Clariden Ranch
The City received a copy of the addendum report by Rone Engineering of their additional
review and testing of volatile organic compounds (VOC's) and polycyclic aromatic
hydrocarbons as recommended by Freese and Nichols and requested by the Parks Board
at their March 13, 2006 meeting. The additional tests indicate no VOC's or SVOC's were
present in the soil or groundwater samples. Freese and Nichols concurred with the
findings.
The developer of The Cliffs at Clariden Ranch, Paul Spain of Terra Land Developers,
was praised for funding the additional testing.
April 10, 2006 Parks Board Meeting Minutes Page 3 of 6
Official Minutes
Approved by Parks and Recreation Board 5/8/06
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
A motion was made to accept the environmental site assessment for park areas
within The Cliffs at Clariden Ranch as conducted by Rone Engineering and the
additional testing that was conducted.
Motion: Galpin
Second: Goodman
Ayes: Galpin, Georgia, Goodman, Mills, Peebles, and Rawls
Nays: Slocum, White (Slocum's dissent was based on his concern that the risks
out weigh the benefits because regulations may change over time and
White's dissent was because she did not agree with some of the
information provided.)
Abstention: None
Vote: 6-2
Motion carried.
Agenda Item No 6A. Discussion: Bob Jones Nature Center Development
This item was presented to receive Parks Board input on the current plans, project costs
and direction as it relates to the future development and funding of this project.
Representatives of the Bob Jones Nature Center have been working with Schrickel,
Rollins and Associates on the planning and design for the nature center facility (former
Tucker property). The proposal includes a conceptual site plan layout, building floor plan
and building exterior enhancements. A copy of the proposed plan will be attached to
these minutes on file in the Office of the City Secretary.
Suzanne Sweek, landscape architect, Schrickel, Rollins and Associates, 1161 Corporate
Drive West, Arlington, Texas, reviewed details of the concept and site plans and answered
questions.
Ron Horton, architect, Schrickel, Rollins and Associates, 1161 Corporate Drive West,
Arlington, Texas, spoke on the building floor plan, occupancy limits, accessibility issues;
"certified green" remodeling construction measures; and construction materials
The following citizens made comments about the nature center:
Carol Lee Hamilton, 1210 Cross Timber Drive, Bob Jones Nature Center committee
member - spoke about the vision of the committee for a nature center.
Cindy Gaither, 403 Valverde Court, Bob Jones Nature Center committee member - spoke
on proposed programming for the center.
Debra Edmondson, 1306 Plantation Drive - commented on parking issues and
alternative parking lot construction materials and design; traffic flow and safety issues;
quality of life issues; self-sustaining of the nature center.
April 10, 2006 Parks Board Meeting Minutes Page 4 of 6
f
Official Minutes
Approved by Parks and Recreation Board 5/8/06
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
3
5
46
Carolyn Morris, Southlake City Council member - provided shade features suggestions;
talked on the benefits of a nature center in child development and as an enhancement
feature for Southlake. Ms. Morris supported pursuing funding in its entirety.
Boyd Dollar, 525 Brooks Court - revealed his concerns about landscaping and
maintenance conditions at the entrance to property. Mr. Dollar requested that gathering
places along proposed trails be as far as possible away from area residences.
Emily Galpin, Park Board member and representative of the Bob Jones Nature Center -
mentioned the proposed uses for the nature center and the commended the citizens that
have worked toward having a nature center for many years.
Rosemary Hutchins, 1412 Whispering Dell Court, spoke about safety features in the
facility and nature programs for children and other citizens.
Staff presented financial information and asked for the Park Board's direction.
Expenses for the project were broken down to identify:
1) the projected cost to open the facility and make it accessible to the public -
$167,000
2) the proposed cost for exterior enhancements - $92,000
3) Nature Center site development - $290,000
4) Total cost summary- $552,000
The Board's general consensus during discussion was to support the full process, moving
ahead with the full construction set and an amendment to the current contract with
Schrickel, Rollins and Associates, Inc. to be considered at a future meeting.
Agenda Item No. Adj ournment
A motion was made to adjourn the meeting at 10:00 p.m.
Motion:
Galpin
Second:
Goodman
Ayes:
Galpin, Georgia, Goodman, Mills, Peebles, Rawls, Slocum and White
Nays:
None
Abstention:
None
Vote:
8-0
Motion carried. ,
April 10, 2006 Parks Board Meeting Minutes
Page 5 of 6
Baia rr uiw
Parks & Recreation Board Secretary
Official Minutes
Approved by Parks and Recreation Board 5/8/06
1 A cassette tape recording of the meeting is available for check-out in the
2 Office of the City Secretary.
3
4 Attachments: Agenda Item 713 - Schrickel, Rollin and Associates Bob Jones Nature Center proposal
April 10, 2006 Parks Board Meeting Minutes Page 6 of 6
~ s <Y
`h'its K { l4 LS ~ ~
a
~ rte. ~ '-r
.r ,
Y
t~y
i
i
i
VJ•V✓
4 1$u
Q W ~ 6qS
7 ~ G K
1
Kh i
A0
IZ
CL
~
fA
r
/
F"~
M•i
~
A
Ae
W
^
,
W
N
Q
~V
I
p
O
~
v
O
Co
c
U
~Q
s = a ~
a=~'€y ~Va aFa
„~~~b egg ~~9
~"yq =r~_ yea
or. ~8z E`
. $ 0 3 C E a e m
- a,
cs °og al.
4 e JU Q l
@F@ gg
~ rm E v' ~ G aS y"
? z • " r ~4 ` s
j ya
A 4.22
-QOM r H. y ^L 'NL r+y `
t: IN,
fkS'~`
c ~
.a
~
FxGY
a
~
IN -
a
~
Fo~f:
fi
5.?SS
aqr
s
_i
eg
L
E'
;
c U
j w o
3
X
3
s
t o
I C
X -5
y
x
p v
V
~ .?t~ ~ A' ~ ~ 'r ~s ,fir a k ~ _
K xY t ~.t 'ilk
Try ; ',•v E a'
P >r~ t y r: ~Vi ~ F`" i tR ~ i, l~'+♦ Cyr ~ °
/ Llr P£
u l ~ 1 t l ~ x~°
b
t8
0
0
a~
~o
0
~ N
~ bA
b
0
0
N ~C
a/ O
~ O
Y i
i
ITEM
DESCRIPTION
QUANTITY UNIT
UNIT PRICE
TOTAL
Nature Center Building (Interior)
1
Demolition Does not include Asbestos Abatement
1
LS
5,000
5,000
2
Rough-in Plumbing Includes concrete patching)
1
LS
5,000
5,000
3
Rough-in Electrical
1
LS
3,000
3,000
4
Doors
12
EA
1,200
14,400
5
Wood Framing
187
LF
10
1,954
6
Door Hardware
6
EA
350
2,100
7
Tiled Flooring
159
SF
7
1,113
8
Wall Insulation
2,248
SF
1
2,023
9
Insulation
3,486
SF
1
3,486
10
Sealed Flooring
3,486
SF
1
1,743
11
Walls
1,264
SF
1
847
12
G Bd Ceilin
3,486
SF
1
4,741
13
Painting
1
LS
3,500
3,500
14
Caulking/Sealing
1
LS
1,200
1,200
15
Toilet Accessories
1
LS
400
400
16
Si na e
1
LS
500
500
17
Plumbing Finish-Out
1
LS
5,000
5,000
18
Mechanical
1
LS
7,500
7,500
19
Electrical-Finish-Out
1
LS
5,000
5,000
20
Accessible Ram
1
LS
$2,000.00
2,000
21
Sprinkler System
1
LS
$8,715.00
8,715
Nature Center Site
1
Grading for HC Parkin & Walks
1
LS
$2,500.00
2,500
2
Pavement for walks, Porches and HC Parkin
1,110
SF
$5.00
5,550
3
Signs and Striping HC Parkin
1
LS
$750.00
750
4
Ent Gate & Fence
1
LS
$7,500.00
7,500
5
Approach Drive and Parkin Granite Gravel 4"
1,950
SY
$16.00
31,200
6
Wheel Stops
23
EA
$25.00
575
7
Event Parkin 1" Limestone Gravel 4"Thk
1,925
SY
$8.00
15,400
8
Minor Grading for Drives & Parkin
1
LS
$2,000.00
2,000
PROJ
CT TOTAL
SUBTOTAL:
MOBILIZATI
SUBTOTAL:
OH & P:
SUBTOTAL:
ONi
-5%
0%
$145,000
$7,000
$152,000
00
$167,0001
$167, 000
Parks and Recreation Board
April 4, 2006
Page 8
ITEM DESCRIPTION
QUANTITY
UNIT
UNIT PRICE TOTAL
Nature Center Building Exterior
1
Demolition
1
LS
1,000
1,000
2
Siding Second Floor
808
SF
4
2,965
3
Stone Siding
1,228
SF
12
14,736
4
Standing Seam Metal Roofing
3,486
SF
7
24,404
5
Siding First Floor
1,228
SF
4
4,298
6
Windows
9
EA
1,500
13,500
7
Windows Screen
15
EA
500
7,500
8
Windows Small
14
EA
700
9,800
9
Painting
1
LS
1,500
1,500
10
Caul kin /Sealin
1
LS
400
400
SUBTOTAL: $80,000
MOBILIZATIO 5% $4,000
SUBTOTAL: $84,000
SUBTOTAL: $92,000
Parks and Recreation Board
April 4, 2006
Page 9
ITEM DESCRIPTION
QUANTITY
UNIT
UNIT PRICE TOTAL
Nature Center Site
1
Front Steps and Additional Pavement in Front of
1
LS
2,000
2,000
2
Six Foot Wide Decomposed Granite Trails
7,200
LF
3
18,000
3
Pavilion, 20 x30
1
LS
40,000
40,000
4
Pond Improvements and Planting
1
LS
15,000
15,000
5
Inter retive & Wa indin Signs
1
LS
10,000
10,000
6
Planting Around House and Gathering Area
1
LS
5,000
5,000
7
Fill and Pave Swimming Pool
1
LS
8,500
8,500
8
Miscellaneous Demolition
1
LS
2,000
2,000
9
D Stack Retaining Wall
140
LF
150
21,000
10
New electrical Service, Prima & Secondary
1
LS
30,000
30,000
11
Lighting for Ent Road & Parkin
1
LS
45,000
45,000
12
Site Lighting, Pavilion, Barn, and Misc.
1
LS
33,000
33,000
13
Controls
1
LS
12,000
12,000
14
Trellis, 8'x16'
1
LS
7,500
7,500
SUBTOTAL: $249,000
MOBILIZATIO 5% $12,000
SUBTOTAL: $261,000
OH & - 0'. $26,000;
SUBTOTAL: $287,000
• • • Soft Cost $3,000
Parks and Recreation Board
April 4, 2006
Page 10
ITEM DESCRIPTION
QUANTITY
UNIT
UNIT PRICE TOTAL
Nature Center Building Interior & Site
1
SubTotal
1
LS
145,000
145,000
Nature Center Building Exterior
2
Sub Total
1
LS
81,000
81,000
Additional Site Improvements
0
3
Sub Total
1
LS
249,000
249,000
SUBTOTAL: $475,000
• 000
SUBTOTAL: $499,000
OH & P: 0% $50,000
SUBTOTAL: $549,000
Soft Cost $3,000
Please sign in if you would like to address the Board
during Public Forum.
Park Board Meeting
Monday, May 8, 2006
Name lease print) Address/Email (optional)
M:\WP-FILES\FORMS\Sign In Sheet.doc