2006-10-09Official Minutes
Approved by Parks and Recreation Board 11/13/06
1 CITY OF SOUTHLAKE
2 PARKS AND RECREATION BOARD MEETING
3 October 9, 2006
4 MINUTES
5
6 Board Members Present: Mary Georgia, Chairman; Mike Mills, Vice Chair; Elaine Cox,
7 Emily Galpin, Elizabeth McCracken, Katrina Peebles, Bobby Rawls and Ken Goodman
8
9 Board Members Absent: John Slocum
10
11 Staff Members Present: Steve Polasek, Director of Community Services and Steve
12 Moore, Recreation Superintendent
13
14 Guests: None
15
16 REGULAR SESSION
17
18 Agenda Item No. 1. Call to Order
19
20 Chairman Mary Georgia called the meeting to order at 6:57 p.m.
21
22 REPORTS
23
24 Agenda Item No. 2. Administrative Comments:
25
26 B. Bob Jones Park Signage - Signs are installed for the equestrian and hiking
27 trails on the City leased Corp of Engineers property at Lake Grapevine. Maps
28 of the trail system will also be placed at trailheads and various trail
29 intersections as well as available to download from the webpage. Grant
30 funding may also become available from the TPWD for trail improvements
31 which may be brought to the Parks Board in upcoming months.
32
33 D. Town Square and Central Park - The parks are essentially complete but are
34 not yet the City's property as the City is still drawing up the Grand Avenue
35 Developer Agreement. Dedication signage has been erected in both parks.
36
37 A. Recreation and Athletic Programs Statistical Report - Recreation
38 Superintendent Steve Moore presented an overview of the Spring/Summer
39 recreation events and provided participation statistics on the growth of the
40 special/community events, city-managed classes and athletic and contract
41 programs. Quarterly and year-end reports will be provided to the board.
42
43 C. Southlake Stampede - Ms. Georgia briefly reported on the success of the
44 program. Over $100,000 has been received in sponsorship funds to date with
45 sponsorships continuing through late November. Several sponsors have
46 purchased their longhorns for display as public art. All of the longhorns are
47 expected to be placed for display by January 15, 2007.
October 9, 2006 Parks Board Meeting Minutes Page 1 of 4
Official Minutes
Approved by Parks and Recreation Board 11/13/06
1
2 CONSENT AGENDA
3
4 Agenda Item No. 3A. Approval of the Southlake Parks and Recreation Board meeting
5 minutes of September 11, 2006.
6
7 Agenda Item No. 3B. Temporary Communication Towers in Bicentennial Park
8
9 There was no discussion on the consent items.
10
11 A motion was made to approve the consent agenda for approval of the Parks and
12 Recreation Board meeting minutes of September 11, 2006 and the temporary
13 communication towers in Bicentennial Park.
14 Motion: Galpin
15 Second: Peeples
16 Ayes: Cox, Galpin, Georgia, McCracken, Mills, Peebles and Rawls
17 Nays: None
18 Abstention: None
19 Vote: 7-0
20 Motion carried.
21
22 REGULAR AGENDA
23
24 Agenda Item No. 4. Public Forum
25
26 Chairman Georgia opened Public Forum. Being no one present to speak during Public
27 Forum, Public Forum was closed.
28
29 CONSIDER AGENDA
30
31 Agenda Item No. 5B. Consider: Recommendation of Park Dedication requirements for
32 Stratfort Gardens
33
34 Director Polasek explained the park dedication requirements are .35 acres of park land
35 dedication or $21,000 in fees for Stratfort Gardens, a 14-lot development.
36
37 The applicant is providing 2.52 acres of private open space and building .4 miles of
38 public trails. Total 50% maximum land credit and amenities are valued at approximately
39 $105,500. The applicant is requesting the use of the private land dedication ($105,500) to
40 offset their park fees ($21,000) with no request for credit in excess of the required
41 amount.
42
43 The open areas will be kept as private open space, maintained by the homeowners
44 association, but the trail will be available to the public as it will be a public easement.
45
46 The Board discussed the developer's proposal to fulfill the requirements of the
47 Subdivision Ordinance.
October 9, 2006 Parks Board Meeting Minutes Page 2 of 4
Official Minutes
Approved by Parks and Recreation Board 11/13/06
1
2 Paul Spain, developer, indicated that the trail would be put in place all the way up to FM
3 1709 as part of the Stratfort Gardens project.
4
5 A motion was made to approve Park Dedications Fees for Stratfort Gardens with
6 2.52 acres of private open space to be maintained by the HOA; and include credits
7 of the $21,000 or $1,500 per lot.
8 Motion: Rawls
9 Second: Galpin
10 Ayes: Cox, Galpin, Georgia, Mills, Peebles and Rawls
11 Nays: None
12 Abstention: McCracken (recused)
13 Vote: 6-0-1
14 Motion carried.
15
16 Agenda Item No. 5A. Consider: Absence of Parks and Recreation Board Member(s) -
17 (Standing Item) - The Board considered the absence of John Slocum from the September
18 11, 2006 meeting.
19
20 A motion was made to excuse the absence.
21 Motion: Rawls
22 Second: Peeples
23 Ayes: Cox, Galpin, Georgia, Goodman, McCracken, Mills, Peebles and Rawls
24 Nays: None
25 Abstention: None
26 Vote: 8-0
27 Motion carried.
28
29 Agenda Item No. 6A. Discussion: No items this agenda.
30
31 Other Items:
32
33 TRAPS Region 2 & 3 Conference, November 10, 2006 in the Double Tree Hotel in
34 Farmer's Branch - Park Board members interested in attending should contact staff as
35 soon as possible.
36
37 KSB Hippo - The Parks Board proposed their photo be taken with the Hippo and
38 Longhorns.
39
40 Agenda Item No. Adjournment
41
42 A motion was made adjourn the meeting at 7:55 p.m.
43
44 Motion: Rawls
45 Second: McCracken
46 Ayes: Cox, Galpin, Georgia, Goodman, McCracken, Mills, Peebles and Rawls
47 Nays: None
October 9, 2006 Parks Board Meeting Minutes Page 3 of 4
Official Minutes
Approved by Parks and Recreation Board 11/13/06
e
1 Abstention: yN n
2 Vote: 0 3 Motion carried.
4
J
6
7
8 Mary Georgia, Ms & Recreation Board Chair
9
10
11 Steve Polasek, Director of Community Services
12
13 A ~ssette tape recording of the meeting is available for check-out in the
of the City Secretary.
October 9, 2006 Parks Board Meeting Minutes Page 4 of 4