2006-12-11Official Minutes
Approved by Parks and Recreation Board 1/8/07
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
CITY OF SOUTHLAKE
PARKS AND RECREATION BOARD MEETING
December 11, 2006
MINUTES
Board Members Present: Mary Georgia, Chairman; Mike Mills, Vice Chair; Elaine Cox,
Emily Galpin, Elizabeth McCracken, Katrina Peebles and John Slocum
Board Members Absent: Ken Goodman and Bobby Rawls
Staff Members Present: Steve Polasek, Director of Community Services
Guests: Dr. Ray Chancellor, local naturalist and environmentalist
REGULAR SESSION
Agenda Item No. 1. Call to Order
The regular session was called to order by Vice Chairman Mike Mills at 6:59 p.m.
REPORTS
Agenda Item No. 2. Administrative Comments:
Director Polasek presented the following administration comments.
B. Land Acquisition - The City is seeking a contract to purchase approximately
11 acres of land for park purposes in the Bob Jones Park area as well as
investigating the possible joint development and/or acquisition of the 32-acre
DPS north site to include park uses.
C. Trees Removed at Watermere - A significant number of trees, equaling about
297 caliper inches, were mistakenly cleared within the proposed park area
located west of Watermere Drive in the Watermere retirement development.
The developer has met with staff and presented the City with a tree mitigation
plan to correct the mistake. The plan indicates a minimum of 350 caliper
inches of new trees will be planted with most of the new trees to range in size
from 8-10 caliper inches. Species will include Bald Cypress, Live Oak, Red
Oak, Bur Oak, Crape Myrtle and Cedar Elm
D. Christmas Tree Recycling Program - The City is offering disposal of
Christmas Trees through the third annual Southlake Tree Recycling Program
December 18-January Bare trees may be dropped off in Bicentennial Park
(Southlake Boulevard entrance) to be converted to mulch, which may be
picked up by citizens beginning January 16.
December 11, 2006 Parks Board Meeting Minutes
Page 1 of 5
Official Minutes
Approved by Parks and Recreation Board 1/8/07
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
E. Southlake 50th Anniversary Time Capsule Ceremony January 2, 2007 - The
dedication of the plaque for the 50th Anniversary Time Capsule will be held
Tuesday, January 2, 2007 during the City Council meeting.
F. Statewide Transportation Enhancement Program (STEP) Grant Application -
TxDOT has discontinued the current call for projects and has cut funding for
the STEP program until further notice due to a reduction in federal-aid
highway funds apportioned to the State. Thus, there is no TxDOT funding for
the proposed $1.4 million for several sidewalk projects and landscape
planning project for the Texas Highway 114 corridor that the City submitted
application for in April 2006. Funding for some of the proposed trails and
sidewalk projects may be reviewed during the year as funds may become
available in the City's budget.
Staff will check with the Planning Department to see if funding preference
will be given to projects previously submitted to TxDOT when funding is
resumed.
Other Information: An Urban Design Study meeting will be held December 12,
2007, 6-9:00 p.m. in Southlake Town Hall.
Chairman Georgia arrived 7:10 p.m.
A. Bob Jones Park and Corps of Engineer Property Ecology Update - Dr. Ray
Chancellor, a Southlake resident, naturalist and environmental expert,
presented information about preservation and ecology of the Bob Jones Park
and Corps property. Dr. Chancellor urged preservation of the Southlake Cove
region because of its unique value as an "ecological cradle." He offered a
number of recommendations on how to preserve the diverse wildlife area,
which included a commitment by the City to preservation of wildlife,
formation of a multi-discipline task force to spearhead the City's direction in
terms of wildlife preservation, adding a public education program for the City
and installation of signage indicating defined sensitive and preservation areas
in the park. The Board was asked to consider the ecological impact in their
decisions.
Staff provided information concerning accessibility to Bob Jones Park from
the Miles, Farhat, Tucker and COE properties. Staff briefly explained current
opportunities and long-term plans to preserve areas in the Bob Jones
Park/Corp of Engineers region.
A copy of Dr. Chancellor's presentation will be mailed to the Board members.
An agenda item will be placed on the February Parks Board meeting to
consider assigning a work group to focus on some of the recommendations
and issues involving the ecology of the region.
December 11, 2006 Parks Board Meeting Minutes
Page 2 of 5
Official Minutes
Approved by Parks and Recreation Board 1/8/07
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
CONSENT AGENDA
Agenda Item No. 3A. Approval of the Southlake Parks and Recreation Board meeting
minutes of November 13, 2006.
Several minor typographical corrections were noted as well as a change to the sentence
on Page 4 of 8 stating "The Board entertained several motions but did not follow through
with a vote until after further discussion about the requested credits." It will be changed
to read "The Board discussed several variations of motion with no second."
A motion was made to approve the minutes with corrections as stated.
Motion:
Galpin
Second:
McCracken
Ayes:
Cox, Galpin, Georgia, McCracken, Mills, and Slocum
Nays:
None
Abstention:
Peebles
Vote:
6-0-1
Motion carr
ied.
REGULAR AGENDA
Agenda Item No. 4. Public Forum
Chairman Georgia opened Public Forum. No one spoke during Public Forum; Public
Forum was closed.
CONSIDER AGENDA
Agenda Item No. 5A. Consider: Absence of Parks and Recreation Board Member(s) -
(Standing Item) - The Board considered the absence of Katrina Peebles from the
November 13, 2006 regular meeting.
A motion was made to excuse the absence.
Motion:
Mills
Second:
Slocum
Ayes:
Cox, Galpin, Georgia, McCracken, Mills, and Slocum
Nays:
None
Abstention:
Peebles
Vote:
6-0-1
Motion carried.
Agenda Item No. SB. Consider: Appointment of three Parks Board members to a Park
Dedication Work Group
Following introduction of this item by Director Polasek and discussion by the Board, four
members (Slocum, Cox, Galpin and McCracken) expressed interest in serving on the
Park Dedication Work Group to work with staff in defining park land dedication
philosophies and goals.
December 11, 2006 Parks Board Meeting Minutes Page 3 of 5
Official Minutes
Approved by Parks and Recreation Board 1/8/07
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
A motion was made that John, Elaine, Emily and Elizabeth serve as the Parks
Board representatives on the Park Dedication Work Group.
Motion: Mills
Second: Georgia
Ayes: Cox, Galpin, Georgia, McCracken, Mills, Peebles and Slocum
Nays: None
Abstention: None
Vote: 7-0
Motion carried.
Staff plans to hold a kickoff meeting for the work group sometime in January. It's
anticipated only a few meetings will be needed to accomplish the guidelines. Mr. Mills
challenged the work group to condense the Dedication form to a one-page document.
Agenda Item No 5C Consider: Re-submittal of Concept Plan for Park Dedication at
Johnson Place Estates
Director Polasek summarized the revised concept plan for park land dedication at
Johnson Place Estates. The re-submittal presented no changes to the approved land
dedication or park amenities which are: 7.3 acres of public park land, .8 miles of 6' wide
concrete trails and 4 benches in fulfillment of the $81,000 park dedication requirement.
The only change is to the Concept Plan as it relates to drainage to address the needed
increase in pond capacity for the site.
The original plan called for two detention ponds to be located on park property to capture
storm water runoff. During the review process, City engineers found that runoff west
along Johnson Road would not be permitted as originally planned, which necessitated the
enlargement of the two ponds and the addition of a third pond.
All three permanent ponds will have aeration and/or fountains to prevent stagnation and
will be constructed with safety ledges. The Johnson Place Homeowner's Association will
be responsible for all maintenance of public areas, including irrigation or water feature
equipment, in perpetuity.
Curtis W. Young, developer, Sage Group, Inc., 8003 Jefferson Circle, Colleyville, and
Bruce Gaston, Mady Development, 545 E. John Carpenter Freeway, Irving, responded to
questions and explained how the revised plan was necessary to meet the Drainage
Ordinance requirements.
The Board discussed the revised concept plan and its impact on the two previously
approved ponds as well as the additional of third pond.
A motion was made to recommend the revised concept plan for the design of public
park area in Johnson Place Estates and without other changes to the August Park
Dedication acceptance motion from this Board.
Motion: Mills
Second: Cox
December 11, 2006 Parks Board Meeting Minutes Page 4 of 5
Official Minutes
Approved by Parks and Recreation Board 1/8/07
1 Ayes: Cox, Galpin, Georgia, McCracken, Mills, Peebles and Slocum
2 Nays: None
3 Abstention: None
4 Vote: 7-0
5 Motion carried.
6
7 Agenda Item No 6A Discussion: Parks Board Advocacy Initiative
8
9 Director Polasek presented a schedule for advocacy opportunities at upcoming city events
10 and provided a sign-up sheet for volunteers. Name tags and tee-shirts should be available
11 at the January Parks Board meeting.
12
13 A suggestion was given to organize a Speakers Bureau, which could provide additional
14 visibility to the Board, incorporating a five minute PowerPoint to be presented at club
15 meetings and other special events. There may also be opportunities for the Board to
16 interact with Parks and Recreation staff through attendance at semi-annual department
17 meetings or other times.
18
19 Other Item: Open Government Training - Members that have not complete the required
20 two-hour training on meetings and open records were encouraged to obtain the DVD
21 from the Office of the City Secretary or view the sessions online at www.oag.state.tx.us.
22
23 Agenda Item No. Adjournment
24
25 A motion was made adjourn the meeting at 8:22 p.m.
26 Motion: Cox
27 Second: Peebles
28 Ayes: Cox, Galpin, Georgia, McCracken, Mills, Peebles and Slocum
29 Nays: None
30 Abstention: None
31 Vote: 7-0
32 Motion carried.
33 1
34
v
1141,
35
36 Mary Georgia, Parks & ecreation Board Chair
37
38
39 teve Polasek, Director of Community Services
40
41 A cassette tape recording of the meeting is available for check-out in the
42 Office of the City Secretary.
December 11, 2006 Parks Board Meeting Minutes Page 5 of 5
Please sign in if you wish to speak during the
meeting on an agenda item
Parks and Recreation Board Meeting
Monday, December 11, 2006
Name leaseprint) Agenda Item
a a nna, o
M:\wP-FILES\FORMS\Sign In Sheet.doc