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2024-04-02 CC Minutes CITY OF SOUTH LAKE TEXAS REGULAR CITY COUNCIL MEETING MINUTES APRIL 2, 2024 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tern Shawn McCaskill, Deputy Mayor Pro Tern Kathy Talley, and Councilmembers Randy Robbins, Amy Torres- Lepp, and Randy Williamson CITY COUNCIL ABSENT: Councilmember Ronell Smith STAFF PRESENT: City Manager Alison Ortowski, Assistant to the City Manager Bora Sulollari, Corporate Business Manager Major Youngblood, Senior Director of Human Resources Stacey Black, Director of Communications Pilar Schank, Operations Manager Customer Service Melody Andersen, Chief Financial Officer Sharen Jackson, Police Chief James Brandon, Assistant Police Chief Ashleigh Casey, Fire Chief Mike Starr, Director of Community Services David Miller, Director of Economic Development and Tourism Daniel Cortez, Director of Planning and Development Services Dennis Killough, Director of Public Works Rob Cohen. City Attorney Cara White, and City Secretary Amy Shelley. WORK SESSION: 1. CALL TO ORDER. Work Session was called to order by Mayor John Huffman at 5:30pm. 2. INVOCATION: CLAYTON REED Mr. Clayton Reed provided the invocation. Mayor Huffman led the pledges of allegiance to the United States and Texas Flags. 3. BAYLOR SCOTT & WHITE MEDICAL CENTER — GRAPEVINE UPDATE Baylor Scott & White Medical Center Grapevine President Naman Mahajan updated the City Council on the center's activities. 4. HONORS & RECOGNITION: PROCLAMATION FOR ALLIANCE FOR CHILDREN REGULAR CITY COUNCIL MEETING MINUTES, APRIL 2, 2024 Page 1 of 11 Alliance for Children Donor Relations Coordinator Kerry Boylan provided an overview of the services provided by Alliance for Children and accepted the proclamation. 5. SOUTHLAKE BUSINESS SPOTLIGHT: COMPLETE CARE SOUTHLAKE, 321 W. SOUTHLAKE BLVD., SUITE 140. Director of Economic Development and Tourism Daniel Cortez introduced a video showcasing the Southlake Business Spotlight for Complete Care Southlake, located at 321 W. Southlake Blvd.. Suite 140. 6. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION. Mayor Huffman reviewed the items on the consent agenda. REGULAR SESSION: Immediately following the work session 1. CALL TO ORDER Regular Session was called to order by Mayor Huffman at 5:54pm. 2A. EXECUTIVE SESSION Mayor Huffman announced the City Council would go into Executive Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation with city attorney. City Council adjourned for Executive Session at 5:54pm. Executive Session began at 6:00pm and concluded at 6:31pm. 2B. RECONVENE Mayor Huffman reconvened the meeting at 6:38pm. 3. REPORTS: 3A. MAYOR'S REPORT 3B. CITY MANAGER'S REPORT 3B1. SOUTHLAKE POLICE DEPARMENT LEADERSHIP DEVELOPMENT PROGRAM Assistant Police Chief Ashleigh Casey provided an overview of the Southlake Police Department Leadership Development Program. CONSENT AGENDA: All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of REGULAR CITY COUNCIL MEETING MINUTES, APRIL 2, 2024 Page 2 of 11 items unless a Councilmember or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 4. CONSENT: 4A. APPROVE MINUTES FROM THE MARCH 19, 2024, REGULAR CITY COUNCIL MEETING. 4B. APPROVE ORDINANCE NO. 895-E, 1ST READING, ADOPT THE 2024 WATER CONSERVATION PLAN. 4C. APPROVE ORDINANCE NO. 662-G, 1ST READING, ADOPT THE 2024 DROUGHT CONTINGENCY PLAN. 4D. APPROVE AN ENGINEERING SERVICES AGREEMENT (ESA) WITH KSA ENGINEERS, INC. (KSA) TO PROVIDE PRELIMINARY ENGINEERING DESIGN SERVICES FOR PHASE 1 AND 2 OF THE EAST DOVE ROAD SIDEWALK IMPROVEMENT PROJECT IN AN AMOUNT NOT TO EXCEED $85,000. 4E. APPROVE AN INTERLOCAL AGREEMENT (ILA) WITH TARRANT COUNTY FOR SHARED COSTS ASSOCIATED WITH THE REPAVING OF SUNSHINE LANE IN AN AMOUNT NOT TO EXCEED $200,000. 4F. EXCUSE THE ABSENCES OF COUNCILMEMBER RONELL SMITH FROM THE APRIL 2ND AND APRIL 16TH, REGULAR CITY COUNCIL MEETINGS APPROVED Motion was made to approve Consent Items 4A-4F, as written. Motion: McCaskill Second: Talley Ayes: Talley, Robbins, McCaskill, Huffman, Torres-Lepp, Williamson Nays: None Absent: Smith Approved: 6-0 5. PUBLIC FORUM Mayor Huffman opened the public forum at 7:00pm. There being no one wishing to speak, Mayor Huffman closed the public forum at 7:00pm. 6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED ITEMS: REGULAR CITY COUNCIL MEETING MINUTES, APRIL 2, 2024 Page 3 of 11 6A. RESOLUTION NO. 24-011, ZA24-0002, SPECIFIC USE PERMIT FOR OUTDOOR SALES OR SERVICES FOR TROPICAL SNO OF SOUTHLAKE ON PROPERTY DESCRIBED AS LOT 63, F. THROOP NO. 1511 ADDITION AND LOT 1, BLOCK 1, YATES CORNER ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 2190 E. DOVE ROAD AND 1604 N. KIMBALL AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P- 2" GENERALIZED SITE PLAN DISTRICT AND "C-1" NEIGHBORHOOD COMMERCIAL DISTRICT. SPIN NEIGHBORHOOD #4. PUBLIC HEARING APPROVED Director of Planning and Development Services Dennis Killough presented Item 6A and answered questions from the Council. Mayor Huffman opened the public hearing at 6:52pm. There being no one wishing to speak, Mayor Huffman closed the public hearing at 6:54pm. Motion was made to approve Item 6A, Resolution No. 24-011, ZA24-0002, Specific Use Permit for Outdoor Sales or Services for Tropical Sno of South lake on property described as Lot 63, F. Throop No. 1511 Addition and Lot 1 , Block 1 , Yates Corner Addition, City of Southlake, Tarrant County, Texas, and located at 2190 E. Dove Road and 1604 N. Kimball Avenue, subject to the Staff Report dated March 26, 2024, and noting the following: - Approving an outdoor sales or services SUP for Tropical Sno, for a five-year period, and - Subject to P&Z's recommendation, noting the applicant's willingness to help keep trash cleaned up along N. Kimball Ave. Motion: McCaskill Second: Talley Ayes: Talley, Robbins, McCaskill, Huffman, Torres-Lepp, Williamson Nays: None Absent: Smith Approved: 6-0 RESOLUTION NO. 24-011 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT TO ALLOW OUTDOOR SALES OR SERVICES FOR THE TROPICAL SNO CONE LOCATED ON PROPERTY DESCRIBED AS LOT 63, F. THROOP NO. 1511 ADDITION AND LOT 1 , BLOCK 1, YATES CORNER ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 2190 E. DOVE ROAD AND 1604 N. KIMBALL AVENUE, SOUTH LAKE. TEXAS, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A", AND AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE. REGULAR CITY COUNCIL MEETING MINUTES, APRIL 2, 2024 Page 4 of 11 6B. RESOLUTION NO. 24-012, ZA24-0005, SPECIFIC USE PERMIT FOR A MASS GATHERING FOR SOUTHLAKE CARROLL DRAGONS HOMECOMING PARADE ON PROPERTY DESCRIBED AS GRAND AVENUE DISTRICT AND PHASE I OF SOUTHLAKE TOWN SQUARE, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS; AND GENERALLY LOCATED BETWEEN N. CARROLL AVENUE, E. SOUTHLAKE BOULEVARD AND S.H. 114, SOUTHLAKE, TEXAS. SPIN NEIGHBORHOOD #8. PUBLIC HEARING APPROVED Director of Planning and Development Services Dennis Killough presented Item 6B and answered questions from the Council. Mayor Huffman opened the public hearing at 6:55pm. There being no one wishing to speak, Mayor Huffman closed the public hearing at 6:55pm. Motion was made to approve Item 6B, Resolution No. 24-012, ZA24-0005, Specific Use Permit for a Mass Gathering for Southlake Carroll Dragons Homecoming Parade on property described as Grand Avenue District and Phase I of Southlake Town Square, City of Southlake, Tarrant County, Texas; and generally located between N. Carroll Avenue, E. Southlake Boulevard and S.H. 114, subject to the Staff Report dated March 26, 2024, and noting the following: - Approving a Mass Gathering SUP for Southlake Carroll Dragons Homecoming Parade in Southlake Town Square for a five-year period. Motion: McCaskill Second: Talley Ayes: Talley, Robbins, McCaskill, Huffman, Torres-Lepp, Williamson Nays: None Absent: Smith Approved: 6-0 RESOLUTION NO. 24-012 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A MASS GATHERING FOR SOUTHLAKE CARROLL DRAGONS HOMECOMING PARADE LOCATED WITHIN SOUTHLAKE TOWN SQUARE, SOUTHLAKE, TEXAS, AND GENERALLY LOCATED WITHIN THE AREA BETWEEN EAST SOUTHLAKE BOULEVARD TO THE SOUTH, STATE HIGHWAY 114 TO THE NORTH AND CARROLL AVENUE TO THE WEST, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT"A", AND AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE. REGULAR CITY COUNCIL MEETING MINUTES, APRIL 2, 2024 Page 5 of 11 6C. RESOLUTION NO. 24-013, ZA24-0006, SPECIFIC USE PERMIT FOR TELECOMMUNICATIONS TOWERS, ANTENNAS, OR ANCILLARY STRUCTURES FOR NUSTAR ON PROPERTY DESCRIBED AS TRACT 1, BRUMLOW INDUSTRIAL DISTRICT, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1700 MUSTANG COURT, SOUTHLAKE, TEXAS. CURRENT ZONING: "1-2" HEAVY INDUSTRIAL DISTRICT. SPIN NEIGHBORHOOD #8. PUBLIC HEARING APPROVED Director of Planning and Development Services Dennis Killough presented Item 6C and answered questions from the Council. Mayor Huffman opened the public hearing at 6:58pm. There being no one wishing to speak, Mayor Huffman closed the public hearing at 6:58pm. Councilmember Williamson left the Chambers prior to the motion and was not present for the vote. Motion was made to approve Item 6C, Resolution No. 24-013, ZA24-0006, Specific Use Permit for Telecommunications Towers, Antennas, or Ancillary Structures for NuStar on property described as Tract 1 , Brumlow Industrial District, subject to the Staff Report dated March 26, 2024, and noting the following: - Approving the SUP for NuStar to increase the height of the existing antenna tower from 30 ft. to 50 ft. Motion: McCaskill Second: Talley Ayes: Talley, Robbins, McCaskill, Huffman, Torres-Lepp Nays: None Absent: Smith, Williamson Approved: 5-0 RESOLUTION NO. 24-013 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR TELECOMMUNICATIONS TOWERS, ANTENNAS, AND ANCILLARY STRUCTURES ON PROPERTY DESCRIBED AS TRACT 1 , BRUMLOW INDUSTRIAL DISTRICT, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS; AND LOCATED AT 1700 MUSTANG COURT, SOUTHLAKE, TEXAS, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A", AND AS DEPICTED ON THE APPROVED PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE. REGULAR CITY COUNCIL MEETING MINUTES, APRIL 2, 2024 Page 6 of 11 6D. RESOLUTION NO. 24-014, ADOPTING A TAX ABATEMENT POLICY; ESTABLISHING GUIDELINES AND CRITERIA FOR TAX ABATEMENT AGREEMENTS; AND, ELECTING TO CONTINUE ELIGIBILITY TO PARTICIPATE IN TAX ABATEMENT. PUBLIC HEARING APPROVED Councilmember Williamson returned to the Chambers for this item. Director of Economic Development and Tourism Daniel Cortez presented Item 6D and answered questions from the Council. Mayor Huffman opened the public hearing at 6:59pm. There being no one wishing to speak, Mayor Huffman closed the public hearing at 6:59pm. Motion was made to approve Item 6D, Resolution No. 24-014, adopting a tax abatement policy; establishing guidelines and criteria for tax abatement agreements; and, electing to continue eligibility to participate in tax abatement, and noting the following: - Approving Resolution No. 24-014 to renew the City's tax abatement policy for a two-year term. Motion: McCaskill Second: Talley Ayes: Talley, Robbins, McCaskill, Huffman, Torres-Lepp, Williamson Nays: None Absent: Smith Approved: 6-0 RESOLUTION NO. 24-014 A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, ADOPTING A TAX ABATEMENT POLICY; ESTABLISHING GUIDELINES AND CRITERIA FOR TAX ABATEMENT AGREEMENTS; ELECTING TO CONTINUE ELIGIBILITY TO PARTICIPATE IN TAX ABATEMENT; AND PROVIDING AN EFFECTIVE DATE. 7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: 7A. ORDINANCE NO. 1269-B, CP24-0001, 1ST READING, AMENDMENT TO THE CITY OF SOUTHLAKE CONSOLIDATED FUTURE LAND USE PLAN, AN ELEMENT OF THE SOUTHLAKE COMPREHENSIVE PLAN FOR THE OVERLOOK, FOR PROPERTY DESCRIBED AS A PORTION OF TRACT 3C, W.W. HALL SURVEY ABSTRACT 695, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 240 N. CARROLL AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: "AG" AGRICULTURAL DISTRICT. SPIN NEIGHBORHOOD #7. (THIS ITEM WAS TABLED AT THE MARCH 5, REGULAR CITY COUNCIL MEETING MINUTES, APRIL 2, 2024 Page 7 of 11 2024, CITY COUNCIL MEETING. PENDING 1ST READING ACTION, THE PUBLIC HEARING WILL BE HELD ON APRIL 16, 2024.) APPROVED Director of Planning and Development Services Dennis Killough presented Item 7A & 7B and answered questions from the Council. EXECUTIVE SESSION Mayor Huffman announced the City Council would go into Executive Session pursuant to the Open Meetings Act, Chapter 551 , Texas Government Code, Section 551.071 consultation with city attorney. City Council adjourned for Executive Session at 7:50pm. Executive Session began at 7:51pm and concluded at 7:58pm. RECONVENE Mayor Huffman reconvened the meeting at 8:00pm. Although not required, Mayor Huffman opened a public hearing for Items 7A & 7B at 8:30pm. The following persons spoke in opposition to this request: Cathy Vollmer, 711 Maleon Ln. Jessica Adcock, 801 Cross Ln. Ann Davis, 308 Foxborough Tommy Madison, 550 Bentwood Ln. The following persons did not wish to speak but registered their opposition: Mark Pierson, 470 Southview Tr. Duane Gee, 925 Southview Tr. Rebecca Madison, 550 Bentwood Ln. Nikhila Kullachanda, 404 Wickham Ln. Ragini Bhayani, 304 Foxborough Naveena Vemulapalli, 305 Foxborough There being no one else wishing to speak, Mayor Huffman closed the public hearing at 8:42pm. Motion was made to approve Item 7A, Ordinance No. 1269-B, CP24-0001 , 1st Reading, Amendment to the City of Southlake Consolidated Future Land Use Plan, an Element of the Southlake Comprehensive Plan for The Overlook, for property described as a portion of Tract 3C, W.W. Hall Survey Abstract 695, City of Southlake, Tarrant County, Texas and located at 240 N. Carroll Avenue, subject to the Staff Report dated March 26, 2024, and noting the following: REGULAR CITY COUNCIL MEETING MINUTES, APRIL 2, 2024 Page 8 of 11 - Approving the amendment to the Comprehensive Plan to allow for the Office Commercial land use for a portion of the subject property where the existing land use is Medium Density Residential. Motion: McCaskill Second: Talley Ayes: Talley, Robbins, McCaskill, Huffman, Torres-Lepp, Williamson Nays: None Absent: Smith Approved: 6-0 7B. ORDINANCE NO. 480-810, ZA23-0072, 1ST READING,ZONING CHANGE AND DEVELOPMENT PLAN FOR THE OVERLOOK AND WILLOWTREE GARDENS, FOR PROPERTY DESCRIBED AS TRACTS 3C, AND PORTIONS OF TRACTS 3D03, AND 3D03A, W.W. HALL SURVEY ABSTRACT 695, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 240 N. CARROLL AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: "AG" AGRICULTURAL DISTRICT AND "SF-1A" SINGLE FAMILY RESIDENTIAL DISTRICT. PROPOSED ZONING: "TZD" TRANSITIONAL ZONING DISTRICT. SPIN NEIGHBORHOOD #7. (THIS ITEM WAS TABLED AT THE MARCH 5, 2024, CITY COUNCIL MEETING. PENDING 1ST READING ACTION, THE PUBLIC HEARING WILL BE HELD ON APRIL 16, 2024.) APPROVED Director of Planning and Development Services Dennis Killough presented Item 7A & 7B and answered questions from the Council. Motion was made to approve Item 7B, Ordinance No. 480-810, ZA23-0072, 1st Reading, Zoning Change and Development Plan for The Overlook and WillowTree Gardens, for property described as Tracts 3C, and portions of Tracts 3D03, and 3D03A, W.W. Hall Survey Abstract 695, City of Southlake, Tarrant County, Texas and located at 240 N. Carroll Avenue, subject to Staff Report dated March 26, 2024 and Review Summary No. 3 dated March 15, 2024, and noting the following: - Approving what has been described and presented as the "hybrid" option, which has three, depicted as yellow, approximately half-acre lots and 19 other of the smaller lots. - Directing the applicant to present a revised plan based on the hybrid model that includes a masonry fence on the south property boundary. - Directing the applicant to present an option with connection through Cross Lane. - Directing the applicant for reconfiguring the yellow, half-acre lots, Lots 1, 2 & 3, possibly moving Lot 3 to the northside of the property Motion: McCaskill Second: Talley Ayes: Talley, Robbins, McCaskill, Huffman, Torres-Lepp Nays: Williamson REGULAR CITY COUNCIL MEETING MINUTES. APRIL 2, 2024 Page 9 of 1 1 Absent: Smith Approved: 5-1 7C. ORDINANCE NO. 480-812, ZA23-0073, 1ST READING, ZONING CHANGE AND SITE PLAN FOR TOMMY'S CAR WASH, FOR PROPERTY DESCRIBED AS LOT 13, BLOCK 3R, CIMMARRON ACRES, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 101 N. PEARSON LANE, SOUTHLAKE, TEXAS. CURRENT ZONING: "C-2" LOCAL RETAIL COMMERCIAL DISTRICT. REQUESTED ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #11. APPROVED Director of Planning and Development Services Dennis Killough presented Item 7C and answered questions from the Council. Although not required, Mayor Huffman opened the public hearing at 7:29pm. Judy Fox, 2208 Rockwood Drive, Carrollton, spoke in favor of this request. Terri Wiborg, 1020 Delacroix Dr., spoke in favor of this request. The following persons did not wish to speak but registered their support of this request: Francille Cash, 1250 Fanning St. Jennifer Shafer, 173 Summit Ave. JoEllen Smalling, 195 Creekway Bend Cynthia Lee Ryden, 1002 Westover Ct. J. Creed, 1717 Kingsley Ct. David Hopkins, 7995 LBJ FWY, Dallas Kenny Cornell, 103 Bloomfield Dr., Keller Lauren Wiborg, 1020 Delacroix Dr. There being no one else wishing to speak, Mayor Huffman closed the public hearing at 7:35pm. Motion was made to approve Item 7C, Ordinance No. 480-812, ZA23-0073, 1st Reading, Zoning Change and Site Plan for Tommy's Car Wash, for property described as Lot 13, Block 3R, Cimmarron Acres, City of Southlake, Tarrant County, Texas and located at 101 N. Pearson Lane, subject to Staff Report dated March 26, 2024, and Site Plan Review Summary No. 3, dated March 15, 2024, and noting the following: - Approving zoning change and site plan for a self-service automated car wash with a conceptual retail store, changing the zoning from "C-2" local retail commercial district to "S-P-2" generalized site plan district with "C-2" uses to include a self- service automated car wash, granting the uses, regulations, and variances as proposed. REGULAR CITY COUNCIL MEETING MINUTES, APRIL 2, 2024 Page 10 of 11 Motion: McCaskill Second: Talley Ayes: Talley, Robbins, McCaskill, Huffman, Torres-Lepp, Williamson Nays: None Absent: Smith Approved: 6-0 8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.) 9. OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS AGENDA.) 10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS AGENDA.) 11. ADJOURNMENT Mayor Huffman adjourned the meeting at 9:30pm. *An audio recording of this meeting will be permanently retained in the City Secretary's Office. MINUTES APPROVED ON THIS, THE 16TH OF APRIL 2024. JhnHff oo'so11TN(4,��� Ma TEST: o . • ''•,�. ok • • S '11 . :U •. A S OI•y, TRM£ Crr Secretary = ' �/111111111, REGULAR CITY COUNCIL MEETING MINUTES, APRIL 2, 2024 Page 11 of 11