2024-04-16 SPDC MeetingCITY OF
SOUTHLAKE
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING
April 16, 2024
4:30 p.m.
LOCATION: Southlake Town Hall
City Council Chambers
1400 Main Street, Southlake, Texas
REGULAR AGENDA:
Call to order
2. Consent
A. Approval of the minutes from the January 16, 2024, Joint Southlake Parks
Development Corporation and Parks & Recreation Board meeting.
3. Public Forum
(This is the Public's opportunity to address the SPDC about non -agenda items.
During this proceeding, the SPDC will not discuss, consider, or act on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to 3 minutes.)
4. Consider
A. Recommendation on approval to purchase landscape and irrigation
supplies from Site One Landscape Supply in an amount not to exceed
$60,000.
B. Recommendation on SPDC funding for Parks janitorial services with Pure
Service Corporation in an amount not to exceed $100,000.
C. Recommendation on approval of a Professional Services Agreement
(PSA) with TSK to provide a concept plan feasibility study for the
Southlake Town Hall Plaza Renovation Project, in an amount not to
exceed $194,800.
D. Recommendation on approval of contract change orders with
GeoSurfaces for a total not to exceed amount of $12,015,000 for work
required to complete the synthetic turf, ballfield fencing and amenities
project at Bicentennial Park and Bob Jones Parks.
E. Recommendation on approval of an engineering services agreement with
Baird, Hampton & Brown (BHB) in an amount not to exceed $70,000 for
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Joint Meeting SPDC and Parks & Recreation Board
April 16, 2024
Page 2 of 2
engineering services, structural design, and construction administration
support.
5. Discussion
A. Sales Tax Report
6. Adjournment
A quorum of the City Council, Board, Commission, or Committee may or may not be
present at this meeting.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake Texas, on Friday, April 12, 2024, by 6.00 p.m. pursuant
to Chapter 551 of the Te' ifent Code.
A elley, TRMC
City Secretary =
If you Ian to attend this�.(���hftc"eP }rYi6 and have a disability that requires special needs
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please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable
accommodations will be made to assist you.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
�s SOUTHLAKE
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING MINUTES
APRIL 16, 2024
LOCATION: Southlake Town Hall, City Council Chambers, 1400 Main Street, Southlake, Texas
SPDC MEMBERS PRESENT: Members Tamara McMillan, Lori Palmer, Magdalena Battles,
Kathy Talley, Amy Torres-Lepp, and Randy Williamson.
SPDC MEMBERS ABSENT: Ronell Smith
STAFF PRESENT: Director of Community Services David Miller, Director of Public Works Rob
Cohen, Chief Financial Officer Sharen Jackson, and City Secretary Amy Shelley.
REGULAR AGENDA:
1. CALL TO ORDER
Southlake Parks Development Corporation President Randy Williamson called the SPDC
meeting to order at 4:30 p.m.
2. CONSENT
2A. APPROVAL OF THE MINUTES FROM THE JOINT SOUTHLAKE PARKS DEVELOPMENT
CORPORATION AND PARKS BOARD MEETING HELD ON JANUARY 16, 2024.
President Williamson presented Item 2A, and there were no questions from the board.
APPROVED
A motion was made to approve the minutes from the Joint Southlake Parks Development
Corporation and Parks Board meeting held on January 16, 2024, as written.
Motion: McMillan
Second: Torres-Lepp
Ayes: Talley, Palmer, Williamson, McMillan, Torres-Lepp, Battles
Abstain: None
Absent: Smith
Approved: 6-0
3. PUBLIC FORUM
President Williamson opened the public forum at 4:31 p.m.
There being no one wishing to speak, President Williamson closed the public forum at
4:31 p.m.
Southlake Parks Development Corporation Meeting Minutes—April 16, 2024
Page 1 of 4
4. CONSIDER
4A. RECOMMENDATION ON APPROVAL TO PURCHASE LANDSCAPE AND
IRRIGATION SUPPLIES FROM SITE ONE LANDSCAPE SUPPLY IN AN AMOUNT
NOT TO EXCEED $60,000.
Director of Community Services David Miller presented Item 4A and answered questions
from the Board.
APPROVED
A motion was made to approve Item 4A, purchase landscape and irrigation supplies from
Site One Landscape Supply in an amount not to exceed $60,000.
Motion: McMillan
Second: Torres-Lepp
Ayes: Talley, Palmer, Williamson, McMillan, Torres-Lepp, Battles
Abstain: None
Absent: Smith
Approved: 6-0
4B. RECOMMENDATION ON SPDC FUNDING FOR PARKS JANITORIAL SERVICES
WITH PURE SERVICE CORPORATION IN AN AMOUNT NOT TO EXCEED $100,000.
Director of Community Services David Miller presented Item 4B and answered questions
from the Board.
APPROVED
A motion was made to approve Item 4B, SPDC funding for parks janitorial services with
Pure Service Corporation in an amount not to exceed $100,000.
Motion: McMillan
Second: Torres-Lepp
Ayes: Talley, Palmer, Williamson, McMillan, Torres-Lepp, Battles
Abstain: None
Absent: Smith
Approved: 6-0
4C. RECOMMENDATION ON APPROVAL OF A PROFESSIONAL SERVICES
AGREEMENT (PSA) WITH TSK TO PROVIDE A CONCEPT PLAN FEASIBILITY
STUDY FOR THE SOUTHLAKE TOWN HALL PLAZA RENOVATION PROJECT, IN
AN AMOUNT NOT TO EXCEED $194,800.
Director of Public Works Rob Cohen presented Item 4C and answered questions from
the Board about the contractor of choice, scope, cost, and traffic analysis.
APPROVED
Southlake Parks Development Corporation Meeting Minutes—April 16, 2024
Page 2 of 4
A motion was made to approve Item 4C, approval of a Professional Services Agreement
(PSA) with TSK to provide a concept plan feasibility study for the Southlake Town Hall
Plaza Renovation Project, in an amount not to exceed $194,800.
Motion: McMillan
Second: Torres-Lepp
Ayes: Talley, Palmer, Williamson, McMillan, Torres-Lepp, Battles
Abstain: None
Absent: Smith
Approved: 6-0
4D. RECOMMENDATION ON APPROVAL OF CONTRACT CHANGE ORDERS WITH
GEOSURFACES FOR A TOTAL NOT TO EXCEED AMOUNT OF $12,015,000 FOR
WORK REQUIRED TO COMPLETE THE SYNTHETIC TURF, BALLFIELD FENCING
AND AMENITIES PROJECT AT BICENTENNIAL PARK AND BOB JONES PARKS.
Director of Public Works Rob Cohen presented Item 4D and answered questions from
the Board.
APPROVED
A motion was made to approve Item 4D, approval of a contract change orders with
Geosurfaces for a total not to exceed amount of $12,015,000 for work required to
complete the synthetic turf, ballfield fencing and amenities project at Bicentennial Park
and Bob Jones Parks.
Motion: McMillan
Second: Talley
Ayes: Talley, Palmer, Williamson, McMillan, Torres-Lepp, Battles
Abstain: None
Absent: Smith
Approved: 6-0
4E. RECOMMENDATION ON APPROVAL OF AN ENGINEERING SERVICES
AGREEMENT WITH BAIRD, HAMPTON & BROWN (BHB) IN AN AMOUNT NOT TO
EXCEED $70,000 FOR ENGINEERING SERVICES, STRUCTURAL DESIGN, AND
CONSTRUCTION ADMINISTRATION SUPPORT.
Director of Public Works Rob Cohen presented Item 4E and answered questions from the
Board.
APPROVED
A motion was made to approve Item 4E, approval of an engineering services agreement
with Baird, Hampton & Brown (BHB) in an amount not to exceed $70,000 for engineering
services, structural design, and construction administration support.
Motion: McMillan
Second: Torres-Lepp
Southlake Parks Development Corporation Meeting Minutes—April 16, 2024
Page 3 of 4
Ayes: Talley, Palmer, Williamson, McMillan, Torres-Lepp, Battles
Abstain: None
Absent: Smith
Approved: 6-0
5. DISCUSSION
5A. SALES TAX REPORT
Chief Financial Officer Sharen Jackson provided an overview of the sales tax report, and
no action was required.
6. ADJOURNMENT
Meeting was adjourned by President Williamson at 5:10 p.m.
MINUTES APPROVED BY SPDC ON THIS, THE 4TH DAY OF JUNE 2024.
Randy Williamson, President
Southlake Parks Development Corporation
ATTEST: 0'soUTH4A
•
Am S I y City Secretary. •
Sout ake Parks Development Corporation Liaison
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Southlake Parks Development Corporation Meeting Minutes—April 16, 2024
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