2024-04-16 CC agendaCITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA APRIL 16, 2024
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order.
2. Invocation: Clayton Reed
3. Honors & Recognition: Proclamation recognizing World Autism Day
4. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
5. Recognition for outgoing Mayor John Huffman. Reception to follow in the lobby.
REGULAR SESSION: Immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at any
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subject matter of this
City Council meeting.
1. Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
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1. A Salute to Future Defenders: A Ceremony for Military -Bound
Graduates
B. City Manager's Report
1. Keep Southlake Beautiful — Southlake Recycles Day
2. Monthly Financial Report (Written)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the April 2, 2024, Regular City Council meeting.
B. Approve a Professional Services Agreement (PSA) with TSK to provide a
concept plan feasibility study for the Southlake Town Hall Plaza Renovation
Project in an amount not to exceed $194,800.
C. Approve a professional services agreement with CityBase in an amount not
to exceed $58,500 for financial data consulting services.
D. Excuse the absences of Planning and Zoning Commissioners Gina Phalen
and Lora Gunter from the April 4, 2024, Regular Planning and Zoning
Commission meeting.
E. Excuse the absence of Planning and Zoning Commissioner Gina Phalen
from the April 18, 2024, Regular Planning and Zoning Commission meeting.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin priorto 7:00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
proceeding, the City Council will not discuss, consider, or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 1269-B, CP24-0001, 2nd Reading, amendment to the City
of Southlake Consolidated Future Land Use Plan, an element of the
Southlake Comprehensive Plan for The Overlook, for property described as
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a portion of Tract 3C, W.W. Hall Survey Abstract 695, City of Southlake,
Tarrant County, Texas and located at 240 N. Carroll Avenue, Southlake,
Texas. Current Zoning: "AG" Agricultural District. SPIN Neighborhood #7.
PUBLIC HEARING
B. Ordinance No. 480-810, ZA23-0072, 2nd Reading, Zoning Change and
Development Plan for The Overlook and WillowTree Gardens, for property
described as Tracts 3C, and portions of Tracts 3D03, and 3D03A, W.W.
Hall Survey Abstract 695, City of Southlake, Tarrant County, Texas and
located at 240 N. Carroll Avenue, Southlake, Texas. Current Zoning: "AG"
Agricultural District and "SF-1A" Single Family Residential District.
Proposed Zoning: "TZD" Transitional Zoning District. SPIN Neighborhood
#7. PUBLIC HEARING
C. Ordinance No. 480-812, ZA23-0073, 2nd Reading, Zoning Change and Site
Plan for Tommy's Car Wash, for property described as Lot 13, Block 3R,
Cimmarron Acres, City of Southlake, Tarrant County, Texas and located at
101 N. Pearson Lane, Southlake, Texas. Current Zoning: "C-2" Local Retail
Commercial District. Requested Zoning: "S-P-2" Generalized Site Plan
District. SPIN Neighborhood #11. PUBLIC HEARING
D. Ordinance No. 895-E, 2nd Reading, adopting the 2024 Water Conservation
Plan. PUBLIC HEARING
E. Ordinance No. 662-G, 2nd Reading, adopting the 2024 Drought
Contingency Plan. PUBLIC HEARING
7. Ordinances, first readings, and related items: (There are no items on this agenda.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration:
A. Approve contract change orders with GeoSurfaces for work required to
complete the synthetic turf, ballfield fencing, and amenities project at
Bicentennial Park and Bob Jones Park for a total contract amount not to
exceed $12,015,000.
B. Approve an engineering services agreement with Baird, Hampton & Brown
(BHB) in an amount not to exceed $70,000 for engineering services,
structural design, and construction administration support.
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
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CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street,�S+o' IMg44, Texas, on Friday, April 12, 2024, by 5:00 p.m.,
pur ant to the TexasGo6 rnmeoNde, Chapter 551.
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City Yecretary
If you plan to attend this" ,t� and have a disability that requires special needs, please
advise the City Secretary's Mice 48 hours in advance at 817-748-8016 and reasonable
accommodations will be made to assist you.
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EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. Michael Fisher et al v. City of Southlake et al; Civil Action No. 4:23-cv-01102-0.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regardinq prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 551.089: Deliberation regarding security devices or security audits. The City
Council may discuss or deliberate regarding security assessments or deployments
relating to information resources technology; network security information as described
by Section 2059.055(b); the deployment, or specific occasions for implementation, of
security personnel, critical infrastructure, or security devices; or results of security audits.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
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property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system, 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values. -
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