Items 9B - MemoItem 9B
Page 1 of 2
M E M O R A N D U M
(April 16, 2024)
To: Alison Ortowski, City Manager
From: Rob Cohen, Director of Public Works
Subject: Approve engineering services agreements with Baird, Hampton
& Brown (BHB) in an amount not to exceed $70,000 for
engineering services, structural design, and construction
administration support.
Action
Requested: Approve engineering services agreements with Baird, Hampton &
Brown (BHB) in an amount not to exceed $70,000 for engineering
services, structural design, and construction administration support.
Background
Information: The purpose of this item is to approve engineering service
agreements with Baird, Hampton & Brown (BHB) for the synthetic
turf, ballfield fencing and amenities project at Bicentennial Park and
Bob Jones Park.
BHB commenced engineering services for surveying, drainage
analysis, and development of a stormwater pollution prevention plan
(SWPPP) immediately following contract award. Upon completion of
these tasks, GeoSurfaces commenced implementing the SWPPP,
demolition and grading. BHB proceeded with structural engineering
for the backstop walls, dugouts and installation of net poles and
determined that the preliminary design of the structures did not meet
current building code requirements. BHB revised and finalized the
design with revised material specifications and installation
requirements.
The finalized structural design caused changes to Geosurfaces’
preliminary scope of work and required construction administration
support from BHB, including structural observation and final site
survey/drainage verification at the end of the project.
Financial
Considerations: The additional funding for this project can be provided from the
SPDC residuals.
Item 9B
Page 2 of 2
Strategic Link: This item links to the City’s Strategy Map strategic focus areas of
Infrastructure & Development. It specifically relates to the City’s
Corporate Objectives, F1: Safeguarding the public trust through a
commitment to thoughtful planning and responsible, conservative
financial management and F2: Investing to provide & maintain high
quality public assets.
Citizen Input/
Board Review: Southlake Parks Development Corporation review on April 16,
2024, prior to the City Council meeting.
Legal
Review: The proposed agreement is a standard agreement that the City
Attorney has reviewed and approved.
Alternatives: The City Council may approve or deny the agreement.
Staff
Recommendation: Approve engineering services agreements with Baird, Hampton &
Brown (BHB) in an amount not to exceed $70,000 for engineering
services, structural design and construction administration support.
Supporting
Documents: Attachment A: Baird, Hampton and Brown Engineering Services
Agreement dated April 16, 2024
Attachment B: Baird, Hampton and Brown Engineering Services
Agreements dated October 17, 2023 & November 29, 2023
Staff
Contact: Rob Cohen, Director of Public Works
Lauren LaNeave, Deputy Director of Public Works Administration
Mamerto Estepa Jr, P.E., Project Manager