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Items 9B - MemoItem 9B Page 1 of 2 M E M O R A N D U M (April 16, 2024) To: Alison Ortowski, City Manager From: Rob Cohen, Director of Public Works Subject: Approve engineering services agreements with Baird, Hampton & Brown (BHB) in an amount not to exceed $70,000 for engineering services, structural design, and construction administration support. Action Requested: Approve engineering services agreements with Baird, Hampton & Brown (BHB) in an amount not to exceed $70,000 for engineering services, structural design, and construction administration support. Background Information: The purpose of this item is to approve engineering service agreements with Baird, Hampton & Brown (BHB) for the synthetic turf, ballfield fencing and amenities project at Bicentennial Park and Bob Jones Park. BHB commenced engineering services for surveying, drainage analysis, and development of a stormwater pollution prevention plan (SWPPP) immediately following contract award. Upon completion of these tasks, GeoSurfaces commenced implementing the SWPPP, demolition and grading. BHB proceeded with structural engineering for the backstop walls, dugouts and installation of net poles and determined that the preliminary design of the structures did not meet current building code requirements. BHB revised and finalized the design with revised material specifications and installation requirements. The finalized structural design caused changes to Geosurfaces’ preliminary scope of work and required construction administration support from BHB, including structural observation and final site survey/drainage verification at the end of the project. Financial Considerations: The additional funding for this project can be provided from the SPDC residuals. Item 9B Page 2 of 2 Strategic Link: This item links to the City’s Strategy Map strategic focus areas of Infrastructure & Development. It specifically relates to the City’s Corporate Objectives, F1: Safeguarding the public trust through a commitment to thoughtful planning and responsible, conservative financial management and F2: Investing to provide & maintain high quality public assets. Citizen Input/ Board Review: Southlake Parks Development Corporation review on April 16, 2024, prior to the City Council meeting. Legal Review: The proposed agreement is a standard agreement that the City Attorney has reviewed and approved. Alternatives: The City Council may approve or deny the agreement. Staff Recommendation: Approve engineering services agreements with Baird, Hampton & Brown (BHB) in an amount not to exceed $70,000 for engineering services, structural design and construction administration support. Supporting Documents: Attachment A: Baird, Hampton and Brown Engineering Services Agreement dated April 16, 2024 Attachment B: Baird, Hampton and Brown Engineering Services Agreements dated October 17, 2023 & November 29, 2023 Staff Contact: Rob Cohen, Director of Public Works Lauren LaNeave, Deputy Director of Public Works Administration Mamerto Estepa Jr, P.E., Project Manager