Item 4B - MemoItem 4B
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M E M O R A N D U M
(April 16, 2024)
To: Alison Ortowski, City Manager
From: Rob Cohen, Director of Public Works
Subject: Approve a Professional Services Agreement (PSA) with TSK to
provide a concept plan feasibility study for the Southlake Town
Hall Plaza Renovation Project, in an amount not to exceed
$194,800.
Action
Requested: Approve a Professional Services Agreement (PSA) with TSK to
provide a concept plan feasibility study for the Southlake Town Hall
Plaza Renovation Project, in an amount not to exceed $194,800.
Background
Information: City Council prioritized the redevelopment of the Town Hall Park (aka
Family Park) within the adopted FY 2035 Parks, Recreation & Open
Space Master Plan.
In FY 2023, a high-level site analysis, conceptual framework
(concept) plan, and proposed event layout plans were developed for
the park. The concept plan identified a number of points of interest
and goals for the park renovation, including:
1. Incorporating a Visitor Center;
2. Adding dedicated park restrooms & event storage space;
3. Permanently closing Fountain Place to through traffic and
installing infrastructure to temporarily close Main Street as
needed;
4. Increasing family stay time at the park;
5. Updating the water fountain feature;
6. Developing multiple gathering areas within the park;
7. Upgrading existing utilities;
8. Increasing technology and audio/visual capabilities within the
park; and
9. Improving park drainage & maintenance.
The concept plan was presented to City Council at the Strategic
Priorities Workshop on March 28, 2023 and at the the Summer
Workshop on June 22, 2023. City Council aligned with the points of
interest, goals, and general concept for the the park’s renovation and
Item 4B
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directed staff to proceed with survey services to support the project
design.
To support the City with understanding its options for this project,
staff reached out to TSK and Kimley-Horn for input. Based on a
meeting with both firms, it was determined that a concept plan
feasibility study should be performed. The concept plan feasibility
study builds upon the existing concept plan work to deliver the
following:
1) Options for the scopes of work for the different project
goals,
2) Rough order of magnitude (ROM) costs associated with
each of the options, and
3) Options for phasing and/or acquisition strategy for
delivering the project.
This study will engage subject matter experts in architecture;
landscape architecture; civil engineering; mechanical, electrical, and
plumbing; structural engineering; audio/visual and
telecommunications, to achieve a comprehensive understanding of
the scopes of work and associated costs for the project.
TSK will be the lead consultant in this effort. It is anticipated that
ROM costs will be ready in summer 2024.
TSK submitted a proposal in the amount of $194,800 to conduct the
concept plan feasibility study. So that ROM costs could be provided
in time for the City Council’s 2024 Summer Workshop, TSK was
authorized to initiate work and coordinate with Kimley-Horn on the
architectural element locations, initial studies and investigations, in
an amount not to exceed $49,000.
Financial
Considerations: Funding for this project was approved in the FY 2024 Capital
Improvements Program in the SPDC Fund.
Strategic Link: This item links to the City’s Strategy Map strategic focus area of
Infrastructure & Development and meets the corporate objective of
investing to provide & maintain quality public assets.
Citizen Input/
Board Review: The Southlake Parks Development Corporation (SPDC) Board will
consider recommendation of this item at their April 16, 2024 meeting.
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Legal
Review: The proposed agreement is a standard agreement that the City
Attorney has reviewed and approved.
Alternatives: The City Council may approve or deny the agreement.
Staff
Recommendation: Approve a Professional Services Agreement (PSA) with TSK to
provide a concept plan feasibility study for the Southlake Town Hall
Plaza Renovation Project, in an amount not to exceed $194,800.
Supporting
Documents: Attachment A: Professional Services Agreement
Attachment B: Site Analysis, Conceptual Framework Plan and
Proposed Event Layout Plans
Staff
Contact: Rob Cohen, Director of Public Works
Lauren LaNeave, Deputy Director of Public Works - Administration
Mamerto Estepa Jr., P.E., Project Manager