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2002-08-13 CITY OF SOUTHLAKE SENIOR ADVISORY COMMISSION August 13`h, 2002 - Senior Activity Center MEMBERS AND ALTERNATES PRESENT: Jeane Alexander, David Baltimore, Cleta Pierce, Jerry Montague, and Connie Montague. MEMBERS AND ALTERNATES ABSENT: Marge Kyle, Bill Kyle, Linda Moore, Tom Furey, Diana Collins, and Bill Cosgrove. EX OFFICIO MEMBERS AND GUESTS PRESENT: Steve Lakin, Executive Director, CARS Mary King, Executive Director, MMOW STAFF PRESENT: Joanne Leek, Community Services Coordinator Agenda Item No. 1. Call to Order The meeting was called to order at 1:15 p.m. Agenda Item No. 2 Approval of the 07/09/02 Minutes: David moved and Cleta seconded the motion to approve the minutes. They were approved unanimously. Agenda Item No. 3 Administrative Comments: Joanne reported on the upcoming trips including local interests - Senior Day at the Ft. Worth Zoo, Theatre afternoon in Denton and the Branson Trip. We are still awaiting a cost proposal back on the trip to College Station/Austin. Volunteers and a staff member from Community Services will manage the programs and Center during Joanne's trip to Alaska. Agenda Item No. 4 Southlake Senior Activities: Tom was not available. Agenda Item No. 5 Metroport Meals on Wheels (MMOW Mary announced that the new coordinator would be Erin Riggall. Erin is familiar with the Center and has been assisting with the Thursday program. Dala has purchased prizes for Bingo and the supply should last for quite some time. The numbers look good and on target for the budget. Agenda Item No. 6 Discussion CARS-Bylaws, Volunteer Training. Service Area. Office Hours: Steve Lakin joined us for this portion of our meeting. He stated that the CARS Executive Board would be willing to listen and address concerns regarding the use and residency requirement of the Van. We would need to draft an addendum to present to the CARS Board. Volunteer training consists of completion of the application and an interview with Steve. It was reported that the office is not manned in the summer. Therefore, if contact needs to be made - a message must be left and someone would return the call. Unfortunately, there is no number for emergency messages - i.e.-senior left without a pickup ride, pickup time needs to be adjusted, etc. The need for emergency numbers and a plan in place when the CARS office is closed were discussed. In addition, training for volunteers, including sensitivity and confidentiality was mentioned. The CARS volunteer list is dwindling and Steve talked about the need for more consistent volunteers. He stressed that he would be available to address any concerns or issues. Agenda Item No. 7 Open Forum: Our next Cell Phone distribution will be Thursday, September 5 at 1 PM. We have a large supply of cell phones and 911 MobileDevices available. The Commission voted unanimously to support the grant request of $10,000 for MMOW for FY 02-03. The Commission voted 3-2 to support the request of $15,000 for CARS for FY 02-03. After discussion, it was agreed to include an addendum to stipulate that CARS provide better communication to the senior ridership, the Senior Advisory Commission, and the City Staff Liaison. This information must include timely reporting of ridership, on-time analysis, and user surveys, as well as communication involving issues and concerns. A discussion was held regarding the potential purchase of a Bus/Van for the Center. It was ,_T!f:5teu that the Southlake Senior Steering Committee attend the next Senior Advisory Commission Meeting on Tuesday, September W at 1: 15 PM for further evaluation. The new committee for Southlake 2025 was discussed. Bill Kyle has applied to participate on that committee for the seniors of Southlake. It was further decided to include a listing of the current officers, who have agreed to continue to serve and they will be formally approved at the next meeting. There being no further business, the meeting was adjourned at 2:55 PM. J ane Alexander, Chairperson ttest: `vid Baltunore, Vice hair