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1999-04-13 J CITY OF SOUTHLAKE SENIOR ADVISORY COMMISSION April 13, 1999 -Senior Activity Center MEMBERS PRESENT: Vice Chair Martha Greenberg, Betsy Horowitz, Fran Weiser, Matalyn Smith, Jeane Alexander MEMBERS ABSENT: Bill Cosgrove, Linda Moore EX OFFICIO MEMBERS AND GUESTS PRESENT: Rose Hampshire, Transportation Sub Committee members Dick Johnston, Josh Weiser, and David Baltimore STAFF PRESENT: Steve Polasek, Deputy Director of Community Services, Nona Whitehead, Community Services Coordinator The meeting was called to order by Vice Chair Martha Greenberg at 1:25 p.m. Agenda Item No. 2, Approval of the March 11, 1999 Minutes Matalyn Smith made a motion to approve the minutes. Fran Weiser seconded the motion, and the motion was approved unanimously. Agenda Item No. 3. Administrative Comments Nona Whitehead introduced Deputy Director of Community Services Steve Polasek. She passed out a picture of the Volunteer Database to explain that it is possible to identify those who are volunteering for specific services. Nona also mentioned that a volunteer recognition event is planned for April 29`h at Rockenbaugh Elementary and that members of the Senior Advisory Commission would be among those honored. Agenda Item No. 4, Report: Metroport Meals on Wheels Rose passed out the monthly and quarterly reports, which will be filed with the approved minutes. Agenda Item No. 5, Report on the Southlake Seniors Activities Fran Weiser had to leave early and Nona read her report. Activities planned by the Southlake Seniors Organization include participation in the April 10' Candidate Forum. Josh Weiser and Jeane Alexander helped design the format of the forum, and questions were solicited from participants at the Senior Activity Center. Southlake Seniors will also participate in the Kite Festival being held on April 24th. The Senior Center will host "Hot Dogs with the Top Dogs" on May 6th following the National Day of Prayer, as an opportunity for seniors to meet and mingle with members of the City Council. The first Horseshoe Tournament and a Croquet game are planned for that day. Agenda Item No 6. Consider: Transportation Committee Proposal Fran Weiser introduced Josh Weiser, secretary of the Transportation Subcommittee to present the proposal. Mr. Weiser explained that though Care Corp is working in Southlake, they are not very active at this time as they are seeking volunteers. The committee sees Care Corp as a resource, but expressed concern that Southlake might not be prioritized. Mr. Weiser presented a proposal (attached) that gave two (2) options for creating a Southlake Transportation Service. The Senior Advisory Commission thanked the committee for their hard work. Fran Weiser moved that the Senior Advisory Commission approve the proposal and request that it be presented to City Council for their consideration. Matalyn Smith seconded the motion, and it was approved unanimously. Josh Weiser will write the cover letter to the City Council and include the names of the committee members. Agenda Item No 7, Discussion on Evaluation of Goal Objective Nona Whitehead reported that Fran Weiser had done some work on the goals and objectives and read some of the notations. Martha Greenberg suggested that it might be best for the new commission to finalize the process. Steve Polasek suggested that Nona clean up the working copy and note the items that had been completed before it was given to the new commission. Nona suggested that Fran's notations could be given to the new commission to help facilitate the finalization. Matalyn Smith moved that the goals be tabled for the new commission to resolve. Jeane Alexander seconded the motion and it was approved unanimously. Agenda Item No. S, Consensus on issues for a recommended educational event Martha Greenberg explained that Colleyville hosts a fall educational event on aging issues and invites senior centers and other organizations to participate with them. Martha suggested we could accomplish our purpose by publicizing and supporting this event. She will bring us information, as it becomes available. Agenda Item No. 9, Open Forum Martha noted that we need to actively help recruit volunteers for the 2000 volunteers for 2000 to help Care Corp and our own transportation efforts. There being no further business, the meeting was adjourned at 2:30 p.m. Chairman., Bill Cos ve Attest: Southlake Seniors Steering Committee Meeting Minutes May 18, 1999 Attendance: Josh Weiser, Mary Hoger, Don Owens, Tom Furey, Fran Weiser, Rose Hampshire, and Nona Whitehead. Chairman Josh Weiser called the meeting to order. The March minutes were read and approved. Josh reported that City Council is setting up a committee to study and deal with the Senior Advisory Commission trans- portation proposal. Nona reported she is not inclined to add baffles to the assembly room walls. Noise is not at the level it was before moving the tables. Valance materials have been purchased. Fran Weiser reported that there was no meeting of the Southlake Senior Commission in April. Treasurer, Don Owens, reported a balance of $1,521.21. Nona is holding the $500 from the Southlake Women's Club. She bought a microwave oven for $119 which was used that day for luncheon preparations. Nona will secure a price quotation on the projection screen and Fran will get one for the piano bench. A motion was passed authorizing the pur- chase of these two items using additional money from Southlake Senior's account if necessary. The reappointment of Lenora Herron to the Steering Committee was unanimously approved. She was omitted from the nomination list due to an oversight. She will continue as program chairperson. Fran will do a sing-a-long on the theme of The Family - Mother, Father, and Children on the second Tuesday in June. Nona reported the Sister Cities Committee will host the Armchair Travel Program on Japan in July. All reservations must be firm by the deadline. A program by Atria on Assisted Living will be presented June 10th. Nona reported that the garden shed was purchased and is in place, thanks to Dick Johnston. Skirting will be added. Patty Tours will be tried for several future bus trips: September to Granbury; October to Branson to take in the fall col- ors and see a few shows. Plans were made for the Volunteer Appreciation Lunch on the third Tuesday in June. It will be an Italian meal, special table setting, certificates, not gifts, and do not serve the volunteers by their preference. Decorate with American Flags. It was decided to have monthly Friday night dances. Dick Johnston is willing to provide music, CD's and records. Nest one on June 29th. The Chairman adjourned the meeting. Respectfully submitted, Fran Weiser, Secretary