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1997-07-08 City of Southlake, Texas SENIOR ADVISORY COMMISSION 8 July 1997 Meeting Minutes Members Present: Chairman Dick Johnston, Wanda Buschman, Martha Greenberg, Crawford Hall, Linda Moore, Aloha Payne, Fran Weiser and Zena Rucker. Members Absent: None Ex Officio Members Present: Kelly Bradley, Rose Hampshire, Virginia Muzyka City Staff Present: Shelli Siemer, Community Services Coordinator. Sister City Guest: Yukiko Yamazaki from Toyoma, Japan. Agenda Item No. 1: Call to Order The meeting was called to order at 1:06 p.m. by Chairman Dick Johnston. Agenda Item No. 2: A1nroval of Minutes for 10 .Tune 1997 Meeting It was noted by Dick Johnson that we strayed from our topics under discussion. Hopefully, as we go through our agenda we will speak only to the issue of the agenda item. We will save other topics for later or place them as a new item on the agenda for next time. All are important issues, but are not always relevant to the agenda item. A Motion was made to accept the minutes as corrected. Changes were made to Items: 3, 5, 6, 7, 11. Motion: Wanda Buschman Second: Fran Weiser Ayes: All in favor Nays: 0 Approved: 6-0 Abstain: 2 Agenda Item No. 3: Administrative Comments Shelli Siemer introduced Yukiko (Yuki) Yamazaki, from Toyoma, Japan, our "sister city." She will be here most of the summer. Yukiko is volunteering her time with the city to help citizens become more aware of Toyoma. Shelli Siemer updated us on publicity a concern of the SAC. There is now information on the Cable Channel about the SAC and weekly meetings. Have not seen it yet. If there are changes let Shelli know. Some of the newspaper articles have been updated. Have received the 1997 voter registration list. Will list all voters 55 and up. Plan is to send publicity out to everyone about senior activities and about the opening of Senior Activity Center. If interested they can call and be placed on the mailing list for the newsletter. Hopefully, we will find out more about the different age ranges and who is out there. Should be done within the next month. This will be accomplished with some part-time help and Teen Court. They are working quickly. Handout: Annual Report for the Senior Advisory Commission Contract with Metroport Meals on Wheels Newspaper Article on Senior Issues Newspaper article addressing Senior facility ordinance Ordinance No. 480-Y Fair Housing Act Excerpt 1 Shelli Siemer has been meeting with Kelly Bradley of MMOW for the past month concerning the MMOW contract. Shelli reviewed all the cost and figures associated with the program. Community Services and Kelly Bradley recommend that to maintain the same level of service the budget needs to be increased to $6000. The reason is to cover the cost of supplies, materials, and MMOW staff associated with administering the programs, luncheons and home delivered. Since the seniors will be moving into the new Senior Center, we feel it is important to increase the programs as the need arises. We will be adding programs and activities that the Recreation Department will help coordinate. We would like to keep the Tuesday Lunch program and all the activities that Rose Hampshire is doing now. At this time, we do not recommend lunch five days a week. We would like to allow the program to evolve. Home delivery program. There are currently 1-2 Southlake residents who receive home delivered meals. Hopefully, over this year we will find others in need of this service. Another evolving process. There are people out there who can not pay for their meals, so we are recommending that they include that in the budget. To provide meals to one person for a year. We will work closely with MMOW to define where those needs are. Should it change in the future we will re-look at the contract so the same level of service will be provided and MMOW will be compensated for that service. Community Services recommends increasing the price of the MMOW annual contract to $6,000. (See Contract with Metroport Meals on Wheels) Community Services would like for the Senior Advisory Commission to back up this recommendation. We will come before you again when the fall contract is written. (See Budget MMOW) A Motion was made to recommend to Southlake City Council that they accept the $6,000 recommendation by Shelli Siemer, Community Service Coordinator, to provide Meals On Wheels service, contingent on MMOW board accepting that amount. Motion: Fran Weiser Seconded: Martha Greenberg Favor: All in favor Ayes: 6 Nays 0 Approved: 6-0 Abstain: 2 The budget has been submitted. It is going through Internal Review in July. Public hearings begin August 19th. We have included everything to try to get the senior center going. Capital items including furniture & appliances, operation items, building maintenance, & program items have been included in the budget. The Parks & Rec. did include funds for a 24 passenger van in their budget. Shelli Siemer will let us know how it goes with Internal Review. And, give us more concrete figures at that time. Dick Johnston asked about the replacement for Jim Goggin. The Council wanted to include Crawford Hall even though he will be in transition between Canada and Texas. This will bring the number back down to six as stated in Ordinance No. 653. Alternate members need to attend and be active, so they can vote when a person is absent. Dick Johnston asked if Jim had been one of six, and he left. We had five remaining, what would we do? The alternate is not automatically the replacement into a vacant position. The Council would have to appoint another member. Dick stated, since we are at six the Council has no action to take on Jim. Shelli Siemer agreed. It was suggested that the alternates alternate voting from meeting to meeting. The alternates need to be at the meetings to keep up with the issues. Alternates participate in all discussions, get involved in all activities related to the SAC, but, do not vote when all six (6) members are present. Fran Weiser stated that there is nothing in Ordinance No. 653, or the Bylaws concerning alternates. She is correct. 2 Agenda Item No. 4 Report: Public Safety Issues-Billy Campbell Billy Campbell, Director of Pubic Safety, Southlake, spoke on the need for police buildings and fire stations. Issues important to this group is where is fire and police protection going to come from? Where is EMS going to come from? Second ambulance is now being outfitted. Fire and ambulance response time means everything. Police tend to respond from the field. Fire and ambulance comes out of Carroll at the present time. Today that location is not advantageous to us. In August or September we will have a Crime District Tax Election. The voters will tell us if they want to add a quarter or half cent onto the sales tax that is specifically for Public Safety issues. The sales tax money can only be spent on crime fighting issues, allowing the city to use current funds for other places. If the Crime District Tax passes we can talk of locations of fire stations We have divided the city into three locations: Ridgecrest and Dove, near new City Hall Annex a little to the west of Home Depot, near Goode Airport and 1709. Majority of our population now is south of 114 at this point in time. With three locations we could cover 85% of city in less than (5) five minutes. Does not mean there will not be other stations. Will depend on growth. Solana has a daytime population of 5-6000. We may put a small daytime station over in that area. Today, that is not our concern. Now, we have to find locations with people willing to sell. At present, we have mutual aid from Grapevine on the east. Colleyville can not help too much simply because of the location of their stations. The location of the Keller station barely helps Southlake. Trophy club helps, but has limited access to some areas. Police service now is Southlake takes care of Southlake issues. In fire service, it is mutual aid. No city can afford to take care of fire needs on its own. Fire station costs are high dollars. Land, building, equipment, 24-hour personnel. In 1990, we went to a Public Safety Department where police and fire services are combined for more equitable spending policy, and better budgetary issues. We have a group of individuals who are cross trained to do both police and fire. This year's budget asks for four Public Safety officers who can do two jobs. When we open the new stations we will put some full-rime firemen and some Public Safety Officers. We will probably have ambulances at all three stations. 60-70% of all calls are EMS calls. Other 30-40% depending on time of year, discounting the 80% hang-ups and false alarms, are serious fire issues. Every pure firefighter is a paramedic. The city has two Tahoes with personnel EMT trained. They can get to individual's house quicker by a few minutes than ambulance. Bicycle patrol ...two are Public Safety Officers, two are firefighter paramedics. Good people who know what they are doing. Top priority in training. Dick Johnston asked, "How many fire trucks do we have...?" We have enough equipment to take care of the issues at hand. Big ladder truck, pumper truck, two ambulances, a brush truck, a utility truck with paramedic equipment, all housed at 667 Carroll. We have computerized dispatch, which identifies what we need to do. We have enough equipment to open a second station. The guys take good care of their equipment. We need one station that will act as headquarters. That location will house emergency service center. We want something that will handle all emergencies. Can be any where on one of three sites. The other two locations will be smaller. Bike patrol will probably be located at Town Center. Billy Campbell stated that what we need is to pass the Crime District Tax. When we talk about the tax we will only talk of land acquisition, but passing the Crime District Tax will free up funds to use in other places. The legislation that allows cities to have these crime taxes is very narrow and specific to talk about police issues. The public will have to be educated. Billy Campbell said that he will come back to our group before the Crime Tax goes before the voters. The crime tax is not a part of the budgeted items. Our present budget includes usual programs that we are continuing with. We are trying to cover all bases in education, enforcement, taking care of the victims. It has to be a balanced issue. 3 You have to have law enforcement and education and training in the department as well as, the individuals of the community. If it gets out of balance, tend to lose control of the stream. We have in the budget this year the usual vehicles, and a couple of automatic defibrillators. Also, some safety equipment that needs to be replaced in fire department. Dick Johnston asked who was assigned to ambulance. To which Billy Campbell replied. The fire fighters work twenty-four on, forty-eight off. The police department works twelve hour shifts. Try to put a Public Safety Officer on each shift. Never have less than four assigned to the "box" (ambulance) if it rolls. All are trained for EMT. Agenda Item No. 5 Discussion: Zoning for Assisted Care Facility Dick Johnston reported that the Ordinance 480-Y was passed by City Council of Southlake on 3 July 1997. Copies were passed out to members. Still a requirement for (12) twelve units per acre. The requirement of a minimum of (5) five acres minimum is no longer in the Ordinance. There may be a conflict in a personal care facility where it says for residents only. Should read for residents and guest, oftentimes, residents have guest in the dining room. Does not provide for independent living as we have seen in other facilities. It implies that a spouse can be in the facility with a person needing personal care. That is still being researched by city staff. Very good representation at the meeting. Bill Cosgrove made an impressive speech about the need for independent living facilities. A meeting of City Council and Planning & Zoning has been called to discuss independent living facilities and age requirements of 62 or 65 which may be permitted under some of the state laws. This ordinance only addresses the spouse living with someone needing personal care. This is a very small portion of senior needs in Southlake. It does not allow for scaling down of senior living. We need to push Council for Independent Facilities. Now, we need personal care in order to live in one of these places. Statement was made by mayor that someone said, "We moved here because you do not allow apartments in Southlake." He replied that we do allow apartments as long as there are no more than twelve per acre. Dick Johnston mentioned there is still a concern by certain group of people in Southlake who do not want another group of people living in Southlake. To which Crawford Hall replied, "It has been like that since the day it was incorporated, they did not want house trailers." Dick Johnston stated, what we need to do is keep hammering on Council and Planning & Zoning that we need affordable independent living facilities, as well as assisted living facilities in Southlake. Fran Weiser said, "We also need to educate some of the younger residents who have not had experience with older parents and grandparents, who do not know what we are like when we get to be sixty-seventy-eighty years old. We are not young and able to do everything we did at forty." We will keep this as an agenda item in the minutes. There will be a work session at 5:00 p.m. on July 22nd in Council Chambers. Martha Greenberg will attend. Wanda Buschman made the point that we are supposed to give the Council advice on the needs of seniors and a place to live is one of the most basic. Martha Greenberg stated that the city is not addressing the affordability for the people who have lived here a long time. Most of the people who have moved in recently do not plan on retiring here. Council and Planning & Zoning are not addressing the people who do want to retire in Southlake... financially and facility wise. Agenda Item No. 6 Report: Northeast Tarrant County Senior Issues Committee Martha Greenberg reported that the last meeting she attended was 11 June 1997. Three presentations were given. One on Financial Assistance for the elderly done by the Tarrant County Dept. Of Human Services. Second was Case Management by Access & Assistance Program for the Area Agency on Aging. This is a service that helps Tarrant Co. elderly remain in their homes, either with financial or health care. The third was on Legal and Guardianship Issues presented by Senior Citizens Services of Greater Tarrant county. It pertained to helping Seniors live independently with dignity. Martha has signed up for a three week course on Senior Guardianships. There may be people in this community who need actual legal guardianship. Next 4 meeting is tomorrow. The NTCSIC will be sending out a new extensive survey to all seniors. The survey is on needs and concerns. Anything the Commission wants to include will be taken to them. They are wide open to concerns. See handout: "Senior Issues study underway in Northeast" Agenda Item No. 7 Report: Metropolitan Tarrant County Agency on Aging Wanda Buschman: no report. They have not met since our June meeting Agenda Item No. 8 Report: Eubank's House Renovation for Senior Center Shelli Siemer reported that F. C. LeVrier and his partner Richard Munoz of Sun Coast Architects will be the architects on this job. LeVrier is on Planning & Zoning. They will volunteer their services. Thursday, 10 July at 1:30 at City Hall the committee will review the plans. You are welcome to attend. As a reminder to everyone this project is completely a volunteer effort. The next step for staff is going to be defining all the materials we need in the building. And, what types of skills we need. Then a publicity approach will be taken to find these volunteers who will meet the needs. The Timmaron owned house located close to the Eubanks house will be taken down soon in order for them to stub out the street access. According to Shelli Siemer, the issue of LeVrier being on Planning & Zoning has been cleared with City Council. This is not considered a conflict of interest. If we did not have people come forward and volunteer services we would not have a senior center. Agenda Item No 9 Report: Southlake Seniors - Report on Activities Planned Fran Weiser reported that Nannette Robinson did reply. The New York Longterm Life Insurance Co. has a video. Southlake Seniors Board will view materials and then make a decision. Susan French, a lawyer, who volunteers at the MMOW Roanoke has offered to work with individuals in the Senior group who need legal help. No fee. Southlake Seniors will approach her for a presentation to the group telling what she can help us with. The Southlake Seniors have written a Constitution. Will be presented to the group for approval. The Board wants its representative to the Senior Advisory Commission to be chosen when officers are elected in March. We have moved up the election of officers, so that this person will be able to apply to City Council for membership on SAC. We feel that it is very, very important that we have a voting member on SAC. The group will attempt to set up volunteer drivers to take seniors to some of their appointments. We have one volunteer who comes in on Tuesday, so we have our nucleus. Agenda Item No. 10. Report: Metropolitan Metroport Meals On Wheel - June Statistics Activities for July/August/September: Matinee Musicals at Casa Manana (wheels are in motion for this item), play in July End of Runway Players Dick Johnston asked about publicity for these events. Kelly Bradley left message with Dallas Morning News about the Southlake Seniors. Fran Weiser stated that the announcement for luncheons is very "blah." We want people to know that there is more to it than food. Right now it seems that these are only announcements according to Shelli Siemer. Martha Greenberg knows a young man, Justin Mellen, who is a photographer and works for the Star Telegram & Southlake Journal. He will be more than willing to help us. Dick Johnston advised Fran Weiser that in the Southlake Senior organization there should be a person designated as publicity chairman. Dick mentioned that the bulletin board was put up in the community room (White's Chapel Room) for publicity. Need schedule of upcoming activities. Statistics... See Handouts. MMOW is evolving in the way we do our statistics. MMOW has always kept statistics but it was not always easy to show them. This is on-going and a learning process. 5 We would like for this to be an open community luncheon. We want people from other cities to feel welcome to come. But, we need to statistically say this is number of Southlake residents who came. Seems to be breaking even. Kelly Bradley said that Shelli Siemer helped her to understand what statistics cities need. Dick Johnston went over the April report. See report handout. In big packet, Senior Community Luncheons, the statistics are broken down by month. Kelly Bradley mentioned cooking at the new Senior Center. Shelli Siemer stated that we can have an oven and microwave to heat foods, but we can not have a stove to cook foods. This is due to health standards & regulations related to cooking in this type of facility. Shelli will find out more information about the regulations. Agenda Item No 11. Discussion: Other Items of Concern Dick Johnston... we heard from Chief Campbell. Perhaps we should add Senior Safety to the agenda. We will follow up with him. Dick will meet with Billy Campbell on what is needed in Southlake for seniors from his viewpoint, so that we can hammer with Council to support if we feel we should. My feeling is that we are short in Southlake in the EMS area. Hate to see waiting as many years as he is projecting. Our Senior Commission can be provocative in this area with Council. Dick Johnston suggested that we distribute the minutes to Southlake Seniors. This is a method of communicating what we talk about. Perhaps that will impute back to us traditional topics we need to talk about. Rough draft, for information only, could use cover page. Virginia Muzyka stated that she thinks the seniors have no idea of the work involved in sitting around this table. Seniors in Need is another area that we have danced around and hit a lot in previous minutes. Should we pick this up as an agenda item where we speak strictly to that. Hopefully, we will have seniors interested in being the person who helps locate and would see to taking care of Southlake seniors in need. Whether it is fixing the front porch, or forming groups for clean up. Dick Johnston stated that when the new roster is completed, we will be able to know those who are living singly. Those are the first, perhaps, who are in need. Virginia Muzyka stated that we need to first form a rapport with the seniors where they will be comfortable with the idea of accepting help. Rose Hampshire said that they are trying to get an emergency data base on everybody. Most of it was done at luncheons. Martha Greenberg suggested that in order to ask the Southlake Chamber for funds, it needs to be in letter form explaining the group's purpose and how the money would be used. The closing date is August 15th. Also, Martha Greenberg said she had a check for $1225 from Southlake Newcomers to MMOW to be used for Southlake senior needs. There being no further business, Fran Weiser made the motion to adjourn, Wanda seconded it. The time was approximately 3:25 p.m. Dick J n on, Chairman ATTEST: Aloha Payne, Secr ary 6 °-t City of Southlake, Texas Agenda for Regular Meeting on Tuesday, July 8, 1997 The meeting begins at 1:00 p.m. and will be held at the Community Center at Bicentennial Park in the Old Union Room. Agenda Item No. 1, Call to Order Agenda Item No. 2, Approval of Minutes for the 6/10/97 meeting Agenda Item No. 3, Administrative Comments - Shelli Siemer will discuss the following items: publicity, database, and contract with Metroport Meals on Wheels. Agenda Item No. 4. Report: Public Safety Issues - A Public Safety representative will address the Senior Advisory Commission about Fire Station Locations and respond to questions. Agenda Item No. 5, Report: Zoning for Assisted Care Facility - Dick Johnston will update the Commission on the status. Agenda Item No. 6, Report: Northeast Tarrant County Senior Issues Committee - Martha Greenberg will report on the activities of the Senior Issues Committee. Agenda Item No. 7, Report: Metropolitan Tarrant County Agency on Aging - Wanda Buschman will report on the activities of the Metropolitan Tarrant County Agency on Aging. Agenda Item No. 8, Report: Eubank's House Renovation for Senior Center - Staff will report the status. . /~e Agenda Item No. 9. Report: Southlake Seniors- Report on Activities Planned - Fran Weiser will report on the upcoming activities planned by the Southlake Seniors. This is an opportunity to give input to the Southlake Seniors on ideas for planning upcoming programs. Agenda Item No. 10. Report: Metroport Meals On Wheels - June Statistics - Rose Hampshire will report on the statistics for the Tuesday lunch programs and the home delivered meals in Southlake. Agenda Item No. 11, Discussion: Other items - This is the opportunity for you to discuss additional items not covered in the meeting. L'~ ~ (AV rVI 46p/, Please call me at 481-5581 ext. 806, if you cannot attend Tuesday's meeting. We need four members for a quorum. Thank you for all you hand work and dedication .