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1997-03-11 f City of Southlake, Texas SENIOR ADVISORY COMMISSION March 11, 1997 MINUTES Members Present: Aloha Payne, Dick Johnston, Frances Weiser and Wanda Buschman Members Absent: John Kelly, Crawford Hall and Jim Goggin Ex Officio Members Present: Rose Hampton and Virginia Muzyka City Staff Present: Kim Lenoir, Director of Parks and Recreation The meeting was called to order at 1:15 p.m. by Chairman Dick Johnston Agenda Item No. 2. Approval of Minutes for 2/11/97 Meeting Wanda Buschman clarified her report about assisted care facility visits. Typos were also corrected. Motion was made to approve the minutes as corrected. Motion: Weiser Second: Payne Ayes: Payne, Johnston, Weiser, Buschman Nays: none Approved: 4-0 Agenda Item No. 3. Administrative Comments Kim Lenoir reported that a new Community Services Division was proposed for the City Manager's Office and that the Community Services Supervisor who is the staff liaison to the Senior Advisory Commission would move to the City Administrative Offices. Kim Lenoir reviewed the existing city and board's organizational chart with the Commission members and Metroport Meals on Wheels employees. Agenda Item No. 4. Senior Reception - March 16 Fran Weiser reported that we had good publicity in the local newspapers for the upcoming reception. All the Boards, Commissions, City Council and City department heads have been invited. Rose Hampshire reviewed the flyer about opportunities and needs for the Seniors. The Board wanted index cards on the tables for people to write ideas. The program will be from 3:00 pm to 4:00 pm with the Mayor welcoming, Rose Hampshire talking about MMOW, Dick Johnston talking about the Senior Center and Kathy Schaeffer talking about volunteer needs. The set-up will begin at 1:00 p.m. Sunday. Agenda Item No. 5. Senior Care Facilities Wanda Buschman reported that Mary Talbot from Cleburne, who is an expert on assisted care facilities was to talk today to the commission but she is a Silver Hair Legislator and was in Austin this week. Wanda Buschman will try to get her to come to a future meeting. Dick Johnston wanted to obtain a directory of the nearby retirement facilities for the Seniors to continue to look at and be Senior Advisory Commission Meeting on March 11, 1997 Page 1 of 2 City of Southlake, Texas aware of. Many of these facilities have waiting lists for several years so you must plan ahead. Fran Weiser would like to see some speakers from retirement homes to visit with the commission. Dick Johnston and Wanda Buschman plan to visit John Kelly's Retirement Home in North Richland Hills which filled to capacity two months after opening. The Board discussed how to provide information to the Seniors about long term care insurance. The Board discussed that they would not distribute the Southlake Seniors mailing list to sales groups. The Community Center Senior bulletin board could be used for pamphlet information. Agenda Item No. 6. Discussion: Eubank's House Renovations for Senior Center Dick Johnston reported that converting the "Eubank's House" to a Senior/Adult Meeting Facility was on the Southlake Park Development Corporation (SPDC) Meeting for March 17 for consideration. The Parks and Recreation Board has recommended the Senior Center as a project to SPDC. If the budget is approved the City will move forward on giving the renter the required 30 day notice to vacate the property so the committee can begin planning work. Fran Weiser requested that a kitchen worker be on the planning committee. Agenda Item No. 7. Report: MMOW - February Statistics Rose Hampshire distributed the report for February 1997 for Senior Luncheons (attached). Rose Hampshire explained that attendance was steadily growing. Forty people were present at today's luncheon. Rose Hampshire sends a personal note to the newcomers with a free meal coupon for their next visit. The Board thought that was good and helpful in showing that we wanted everyone to get involved. Currently we have 70 active seniors attending our activities. Fran Weiser read a letter from Kelly Bradley, Executive Director of MMOW (attached). Agenda Item No. 8. Report: MMOW - April Activities Planned Rose Hampshire explained that in April she had a 5th Tuesday to plan something special and she was contacting some Senior entertainers to perform. The Board also suggested a Silver Hair Legislator could speak. Agenda Item No. 9, Report: Parks and Recreation - No report. There being no further business the meeting was adjourned at 2:39 p.m. L A',Pc/ Dic ston, Chairman 12 roc t /;-Mn ATTEST: Jim Goggin, Secretary ~Vl Senior Advisory Commission Meeting on March 11, 1997 Page 2 of 2 City of Southlake, Texas MEMORANDUM March 6. 1997 TO: Senior Advisory Commission Members FROM: Kim Lenoir, Director of Parks and Recreation SUBJECT: Meeting - - March 11, 1997 The meeting starts at 1:00 pm and will be held at The Community Center at Bicentennial Park. Agenda Item No. 3. Administrative Comments - Your packet contains the attendance record. Please review for accuracy. We hope to wrap-up interviews this week for the Community Services Supervisor, your staff liaison. Enclosed is a copy of the MMOW agreement with the City and a current organizational chart. The City Manager is organizing a Community Services Division within the City Manager's office, beginning in April. Call me if you have any questions or we can discuss this during this item. Agenda Item No. 4, Discussion: Senior Reception - Frances Weiser will update us on the progress. Agenda Item No. 5. Discussion: Senior Care Facilities - A guest speaker is expected to attend with Wanda Bushman. Agenda Item No. 6. Discussion: Eubank's House Renovation for Senior Center - Staff will report the status. Agenda Item No. 7, Reports: MMOW - February Statistics - Rose Hampshire will have the report Tuesday. Agenda Item No. 8 Reports: MMOW - April Activities Planned - This is the opportunity for you to give Rose Hampshire feedback and ideas for April programs planned. Agenda Item No. 9. Reports: Parks & Recreation - This is the opportunity for you to give the City staff feedback and ideas for programs planned. Please call Geri McGrail at the Parks & Recreation Office 481-5581 ext 756, if you cannot make Tuesday's meeting. We need four members for a quorum. As always, we appreciate all your work on behalf the City of Southlake. 45~ KL ATTENDANCE RECORD SENIOR ADVISORY COMMISSION Mtg. Date Goggin Payne Johnston Weiser Hall Wood Kelly Buschman Muzyka Bradley Hampshire Ex Officio Members 7/9196 P P P P P P P A P P P 8113/96 P P P P P A P P P P P 9110/96 P A P A P resigned P P P P P 10/8/96 A P P P P P P P P P 11/12/96 P P A P P P P P A P 12/10/96 P P P P P A P P P P 1/21/97 P P P P A A P P A P 2/11/97 P P P P A P P P A P 3/11/97 A P P P A A P P A P 418/97 5113/97 6/10/97 7/8/97 8112/97 919/97 SAC/ATTEN2.CHT 3/6/97 a SOUTI-ALAI E SEN I OR LUNCHEON METROPOPT MEALS ON WHEELS MONTHLY F'EC AF' DATE DATE DATE DATE -21 2 / log NUMBER OF SMENIORS NUMBER OF VOLUNTEERS 0 T H E R (Mrv?CC~ '74c ) TOTAL ATTENDANT-E 30 ~ NUMBER VOLUNTEER HOURS MEALS PURCHASED MART'IOTT MONEY COLLECTED FOR MEALS 75 • / ~ ~ ~ ~ J ~ _ COUNTRY CLOSET - - - 1 [4C~ CF.-AFT ACTIVITY 0 0iLe*11) OTHER TOTAL MONEY i_OLL ECTED 75- M I S= EXPENSES FD 3), q9 G 9_•_91 _ AMT. TURNED IN TO MOW 3 -.7 1_ 15_0 S - ! 1 Z Z p, ..L ~ 7 9 ,7 l ,