1997-02-11
City of Southlake, Texas
SENIOR ADVISORY COMMISSION
February 11, 1997
MINUTES
Members Present: Aloha Payne, Dick Johnston, Frances Weiser, John Kelly, Wanda Buschman and
Jim Goggin
Member Absent: Crawford Hall
Ex Officio Members Present: Rose Hampton and Virginia Muzyka
City Staff Present: Director of Parks and Recreation Kim Lenoir
The meeting was called to order at 1:15 p.m. by Chairman Dick Johnston
Agenda Item No. 2, Approval of Minutes for 1/21/97 Meeting
Wanda Buschman added under her report that the visits were "planned." A typo was also corrected.
Motion was made to approve the minutes with the corrections.
Motion: Payne
Second: Weiser
Ayes: Goggin, Payne, Johnston, Weiser, Kelly, Buschman
Nays: none
Approved: 6-0
Aizenda Item No. 3, Administrative Comments
Kim Lenoir reported that interviews had begun for the Community Services Supervisor who is the
staff liaison to the Senior Advisory Commission. Aloha Payne has letters ready to mail to the 34
respondents of the Senior Advisory Commission Survey (sample letter attached). Dick Johnston
asked that the Parks and Recreation Department staff work with the Senior Advisory Commission
when planning any Senior functions. Kim Lenoir explained that the Senior Valentine Dance was
originally planned in September before there was a Senior Advisory Commission. Staff will work
with the Senior Advisory Commission in planning future activities.
Aizenda Item No. 4, Senior Reception - March 16
Fran Weiser reported that she was working with Kathy Schaeffer, Recreation Supervisor, on several
details of the reception. The invitees need to call in reservations for transportation and the Parks and
Recreation Department will arrange for transportation with the contractor that is used for the after
school program. The Parks and Recreation Department will set-up the room, order the food, and
provide the sound system. All of the details need to go to Kathy Schaeffer by March 10. Aloha
Payne is doing all of the publicity in the local newspapers, flyers, cable television, SPIN newsletter
and will invite all Boards, Commissions, City Council and City department heads. Rose Hampshire
is preparing a booklet of opportunities and needs for the Seniors. Kathy Schaeffer volunteered to
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City of Southlake, Texas
have a handout of what the City has to offer Seniors. The Board decided not to do t-shirts for the
event. Once the Senior Organization is established and named the officers may look at getting shirts.
Fran Weiser read the draft of the invitation to be mailed to the seniors one week prior to the
reception.
Aloha Payne and Fran Weiser will take care of the punch bowl. The Board recommended a sign-up
sheet be passed out at the next luncheon to be hosts. Kathy Schaeffer will contact the National
Charities League for four volunteers to assist with serving punch and cookies.
The program for the reception will be from 3:00pm to 4:00 pm with the Mayor welcoming, Rose
Hampshire talking about MMOW, Dick Johnston talking about the Senior Center and Kathy
Schaeffer talking about volunteer needs. Fran Weiser will contact the Mayor.
Rose Hampshire will provide the music (Glen Miller) and decorations (Easter theme). Rose
Hampshire will assist Fran Weiser with developing the table / room lay-out.
Agenda Item No. 5, Reports
Senior Center: Dick Johnston presented the idea of converting the "Eubanks House" on the City
property near Timarron and off of FM 1709 to a Senior/Adult Meeting Facility at the February 11
Senior Luncheon. The Seniors present were interested in having a place to meet more often for other
activities besides just luncheons.
Motion was made to recommend to City Council to convert the "Eubanks House" (on the City
property near Timarron and off of FM 1709) to a Senior/Adult Meeting Facility.
Motion: Goggin
Second: Payne
Ayes: Goggin, Payne, Johnston, Weiser, Kelly, Buschman
Nays: none
Approved: 6-0
MMOW: Rose Hampshire distributed the report for January 1997 for Senior Luncheons (attached).
Rose Hampshire explained that she was working on fund raisers to build a separate bank account for
the Southlake Senior Organization from P&R and MMOW, or example the recycling card project.
She also explained that MMOW applied for and received $1000 in funding from the Southlake
Newcomers Club for the Southlake Seniors that is being used for crafts and other senior projects.
Dick Johnston asked that Rose Hampshire report to the Board the plans MMOW has for the
upcoming monthly luncheons (i.e., speakers, programs). Aloha Payne said she envisioned the
Southlake Senior Organization separate from MMOW due to the image she said many active seniors
have that MMOW is not for them. Several members agreed. Fran Weiser said the range of ages are
from 55 to 100 and the younger ones are looking for active things to do. Dick Johnston explained
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City of Southlake, Texas
that the SAC is working to establish a Senior Organization with its own officers separate from SAC.
Agenda Item No. 5, Other Items.
Jim Goggin reported that he went before City Council to thank them for the MMOW funding and
cautioned the to do something for an assisted living facility because our local seniors need the help
and do not want to move away from Southlake.
Wanda Buschman reported that she and Dick Johnston had visited one assisted care facility and two
retirement centers with assisted care and one retirement center. On March 11, she has invited Mary
Talbot from Cleburne, who is an expert on assisted care facilities to talk to the SAC and answer the
many questions. Wanda Buschman explained that Assisted Living Care Centers are a bridge
between the Retirement Centers to the Nursing Homes. She said most cities zone retirement centers
as multi-family and Assisted Care Facilities as multi-family with a special use permit.
There being no further business the meeting was adjourned at 2:40 p.m.
Dick o ston, Chairman
ATTEST:
Jim,.-Goggin, Secretary
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