2006-11-14
OFFICIAL MINUTES
Approved by the Senior Advisory Commission 12/12/06
CITY OF SOUTHLAKE
SENIOR ADVISORY COMMISSION
November 14, 2006
Senior Activity Center
MEMBERS AND ALTERNATES PRESENT: Jeane Alexander, Chair; David Baltimore,
Vice-Chair; Jean Boland (Alternate 2), Charles Boyd, Dorothy Cosgrove, Bill Kyle,
Margie Kyle, Cleta Pierce (Alternate 1), Nancy Sporn
MEMBERS AND ALTERNATES ABSENT: None
EX OFFICIO MEMBERS AND GUESTS PRESENT: Mary King, MMOW chairman,
and Josh Weiser, CARS representative
STAFF PRESENT: Steve Polasek, Director of Community Services
Agenda Item No. 1. Call to Order
Chairman Jeane Alexander called the meeting to order at 1:15 p.m.
Agenda Item No. 2. Administrative Comments:
Director Polasek presented the Administrative Comments.
A. Transition of Staff - Senior Center Coordinator Kim Edmonds has announced her
resignation effective January 2, 2007 and will be pursuing her master degree this
spring. She will continue to work for the City on a part-time basis overseeing the
Therapeutic Recreation Program. The Commission recommended to staff that
either all or part of the SAC be involved in the interview process as a panel prior
to final selection to provide input and ownership into the position.
B. Other Items of Interest:
a. Seniors Trip to Colleyyille - Seniors will visit the Colleyville Senior
Center for lunch Friday, November 17. Transportation will be provided.
b. Senior Center in Irving - Several members of the Senior Advisory
Commission recently visited the new facility and encouraged all the
seniors to visit the Irving Senior Center.
c. Open Government Training - Members that have not complete the
required two-hour training on meetings and open records were encouraged
to obtain the DVD from the Office of the City Secretary or view the
sessions online at www.oag.state.tx.us.
Agenda Item No 3 Approval of the Minutes from the October 10, 2006 Senior Advisory
Commission Meeting
Minutes of the November 14, 2006 Senior Advisory Commission
Page 1 of 5
OFFICIAL MINUTES
Approved by the Senior Advisory Commission 12/12/06
A motion was made to approve the minutes as presented.
Motion: Baltimore
Second: Boland
Ayes: Alexander, Baltimore, Boland (Alternate 2), Boyd, Cosgrove, B. Kyle, M.
Kyle, Pierce and Sporn
Nays: None
Abstention: None
Vote: 9-0
Motion carried.
Agenda Item No. 4. Public Forum
Chairman Alexander opened Public Forum.
David Baltimore, SAC Vice-Chair, shared information he received from the National
Committee to Preserve Social Security and Medicare regarding a scam about a 2007 Cost
of Living Review. The Security Administration is not sponsoring this Review and seniors
were urged to exercise caution about giving out their personal information.
Public Forum was closed.
Agenda Item No 5 Consider: 2007 Community Services Agreement with Call A Ride
Southlake, Inc.
Director Polasek presented the 2007 Community Services Agreement with Call A Ride
and reviewed provisions and proposed changes. There is a $2,000 increase in funding to
offset rising costs for services. The financial impact for 2007 is $12,000, which is
approved in the FY 2006-07 general fund budget.
The Senior Advisory Commission briefly discussed this item and offered no changes to
the proposed agreement.
The CARS program is currently advertised through various means - the City's cable
channel, website, Southlake Scene and Senior Scene brochures, and flyers. Any other
ideas of ways to broadcast information about the CARS program should be directed to
staff.
A motion was made to approve the agreement with CARS.
Motion: Sporn
Second: Boland
Ayes: Alexander, Baltimore, Boland (Alternate 2), Boyd, Cosgrove, B. Kyle, M.
Kyle, Pierce and Sporn
Nays: None
Abstention: None
Vote: 9-0
Minutes of the November 14, 2006 Senior Advisory Commission
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OFFICIAL MINUTES
Approved by the Senior Advisory Commission 12/12/06
Motion carried.
Agenda Item No 6 Consider: 2007 Community Services Agreement with Metroport
Meals on Wheels
Director Polasek presented the 2007 Community Services Agreement with Metroport
Meals and Wheels. The agreement proposed $12,600 for 2007 to support the congregate
and home delivered meal programs. There were no substantive changes from the previous
year's agreement.
There was no discussion of this item.
A motion was made to approve the agreement with CARS.
Motion: B. Kyle
Second: Baltimore
Ayes: Alexander, Baltimore, Boland (Alternate 2), Boyd, Cosgrove, B. Kyle, M.
Kyle, Pierce and Sporn
Nays: None
Abstention: None
Vote: 9-0
Motion carried.
Agenda Item No 7 Consider: 2007 Community Services Agreement with Fort Worth
Transportation Authority
Director Polasek presented the 2007 Community Services Agreement and provided
information about how the service has been utilized to date by Southlake citizens.
Ridership remains low and underutilized in spite of numerous efforts to promote the
program to Southlake citizens.
The agreement proposed $1,686 for 2007 to support the transportation needs of seniors
and disabled citizens in Southlake. Funding is available in the FY 2006-07 Community
Services division budget. There were no substantive changes from the previous year's
agreement.
The Senior Advisory Commission discussed options to reject the agreement with the "T"
because the service has not been successful in Southlake. Some seniors cited the
limitation of having only Friday service as part of the low ridership as well as
dissatisfaction with the type of service and quality of the vans.
A motion was made to recommend to drop the agreement.
Motion: Boyd
Second: Baltimore
Ayes: Alexander, Baltimore, Boland (Alternate 2), Boyd, Cosgrove, B. Kyle, M.
Kyle, Pierce and Sporn
Nays: None
Minutes of the November 14, 2006 Senior Advisory Commission
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OFFICIAL MINUTES
Approved by the Senior Advisory Commission 12/12/06
Abstention: None
Vote: 9-0
Motion carried to recommend to Council to terminate the agreement.
Agenda Item No. 8. Report: CARS
CARS representative Josh Weiser presented the CARS summary report for October 2006.
Trips have continued steady at approximately 125 per month over the last three month
although in general, ridership is lower than it was this time last year.
CARS will host a driver appreciation luncheon on December 19, 2006 at the Senior
Center.
In January, CARS will submit their intention to participate in the annual Arts In the
Square event sponsored by the Southlake Women's Club.
Agenda Item No 9 Re_port• Southlake Senior Activities
Dorothy Cosgrove briefly reported on senior functions and events during November. She
complemented the volunteers and MMOW on the Thanksgiving dinner. The fundraiser
project which offers unusual gifts and cards is now underway and available for purchase.
Ms. Boland reported over $100 has been received for the fundraiser gifts and cards to
date. The Steering Committee continues to work on updating the bylaws.
Agenda Item No 10 Report: Metroport Meals on Wheels
Mary King and Lynn Reed provided the MMOW report and discussed the MMOW
program. Volunteers were commended for their role in running the luncheons. The
commission would like the volunteers to be honored at one of the holiday luncheons.
Lynn shared her dismay over losing volunteers as well as seniors that no longer
participate at the Center. Everyone was asked to help spread the word about the Center
and the MMOW luncheons to encourage new participants.
Mary King reported the Colleyville Senior Center is looking forward to the visit by
Southlake Senior Advisory Commission on Friday.
Agenda Item No 11. Report: TCTS Ridership Report
There was not a TCTS report at this meeting.
Other Items:
KFC Chicken - MMOW was seeking a volunteer to pick up unsold chicken from KFC
and deliver it to the MMOW office once a week. Bill Kyle volunteered to help on
Thursday.
Minutes of the November 14, 2006 Senior Advisory Commission
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OFFICIAL MINUTES
Approved by the Senior Advisory Commission 12/12/06
Holiday Celebration and Tree Lighting - SAC members were invited to attend the
festivities November 19 at Southlake Town Square.
Sunrise Project - The Sunrise assisted living development will be presented at Planning
& Zoning on December 7. Some changes have been proposed, but not to the assisted
living portion. Members were encouraged to attend the P&Z meeting or to contact its
members to express their views.
Agenda Item No. 12. Adjournment
The meeting was adjourned at 1:48 p.m. without a vote.
eane Alexande , Chair
eve Polasek, Director of Community Services
A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR
REVIEW IN THE OFFICE OF THE CITYSECRETARY.
Minutes of the November 14, 2006 Senior Advisory Commission
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