2006-08-08
UNOFFICIAL MINUTES
Not Approved by the Senior Advisory Commission
CITY OF SOUTHLAKE
SENIOR ADVISORY COMMISSION
August 8, 2006
Senior Activity Center
MEMBERS AND ALTERNATES PRESENT: Jeane Alexander, Chair; David Baltimore;
and Jean Boland (Alternate 2), Dorothy Cosgrove, Bill Kyle, Margie Kyle, and Cleta
Pierce (Alternate 1)
MEMBERS AND ALTERNATES ABSENT: None
EX OFFICIO MEMBERS AND GUESTS PRESENT: Mary King, MMOW chairman;
Lynn Reed, MMOW Coordinator; and Josh Weiser, CARS representative
STAFF PRESENT: Steve Polasek, Director of Community Services and Kim Edmonds,
Senior Activities Center Coordinator
Agenda Item No. 1. Call to Order
Chairman Jeane Alexander called the meeting to order at 1:12 p.m.
Agenda Item No. 2. Administrative Comments:
Director Polasek presented the Administrative Comments.
A. Oath of Office - Newly appointed and reappointed members of the Senior Advisory
Commission were welcomed and administered the oath of office. Former members Linda
Moore and Connie Montague will be missed by the commission. Gerald Montague
recently resigned his position on the commission, which creates two vacancies on the
board (Alternate 2 and Place 6).
B Senior Scrapbook for Southlake 50th Anniversary Celebration - Kim Edmonds,
Elizabeth Lowery, Margie Kyle and Jeane Alexander are nearing completion on the
senior scrapbook that will be included in the time capsule for the 50th Anniversary
Celebration in September. Members reviewed the scrapbook and commended those
involved with it. Final touches will be made at the next two meetings and pages will be
added for Metroport Meals on Wheels and for deceased Senior Advisory Commission
members. If anyone has pictures of seniors, senior activities or events, especially the
Thanksgiving event, please share those with Kim Edmonds by next Tuesday.
Agenda Item No. 3. Consider: Election of Officers
The commission considered election of a chair, vice-chair and secretary position for
2006-07. Ms. Alexander was nominated for the chair position; David Baltimore was
nominated for the position of vice-chair; and Margie Kyle as secretary.
Minutes of the August 8, 2006 Senior Advisory Commission
Page 1 of 4
UNOFFICIAL MINUTES
Not Approved by the Senior Advisory Commission
Motions were made to elect Jeane Alexander as Chair, David Baltimore as Vice-
Chair, and Margie Kyle as Secretary as nominated.
Chair
Motion: Boland
Second: B. Kyle
Vice-Chair
Motion: B. Kyle
Second: Boland
Secretary
Motion: Baltimore
Second: Alexander
Ayes: Alexander, Baltimore, Boland (Alternate 2), Cosgrove, B. Kyle, M. Kyle
and Pierce
Nays: None
Abstention: None
Vote: 7-0
Motion carried.
Agenda Item No 4 Approval of the Minutes from the July 18 2006 Senior Advisory
Commission Meeting
A motion was made to approve the minutes as presented.
Motion: Kyle
Second: Boland
Ayes: Alexander, Boland (Alternate 2), Cosgrove, B. Kyle, M. Kyle and Pierce
Nays: None
Abstention: Baltimore (absent July 18, 2006 meeting)
Vote: 6-0-1
Motion carried.
Agenda Item No. 5. Public Forum
Chairman Alexander opened Public Forum. No one spoke during the public forum.
Public Forum was closed.
Agenda Item No. 6. Report: CARS
Kim Edmonds provided the July CARS report in Josh Weiser's absence. There was a
slight decrease in total number of volunteer drivers and the volunteer drive hours. If
anyone is interested or knows others that may be interested, they are urged to contact
CARS.
Minutes of the August 8, 2006 Senior Advisory Commission
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UNOFFICIAL MINUTES
Not Approved by the Senior Advisory Commission
Agenda Item No. 7. Report: Southlake Senior Activities
Dorothy Cosgrove briefly reported to on the senior functions and events during July.
Cleta Pierce was commended for the wonderful food today. The new senior rosters have
been distributed. The Steering Committee will be reviewing and updating their bylaws.
A suggestion was given to print name tags identifying the Senior Advisory Commission
members in addition to the regular senior name tags. A brief explanation about the name
tags may be presented at the next senior luncheon.
Agenda Item No. 8. Report: Metroport Meals on Wheels
The July MMOW report was included in the packets. Mary King arrived late to the
meeting to provide comments about their services. Cleta Pierce was praised for handling
the luncheon in Ms. King's absence.
Agenda Item No. 9. Report: TCTS Ridership Report
Kim Edmonds provided information about the TCTS report provided in the packet. The
TCTS program is being promoted to the public through distribution of flyers at the Senior
Center and Community Services lobbies, ads are run on the City's cable channel and a
link to TCTS webpage on the City's wepsite under Senior Activities. There are also
opportunities for partnering with the Texas Department of Transportation to do
advertising inserts for either utility bills or a direct mailing to Southlake citizens.
A suggestion was offered to provide TCTS information to members of the Mayor's
Advisory Committee to dispense information about TCTS services at each Advisory
Committee member's church. Also an announcement may be made at the Tuesday senior
luncheons about CARS and TCTS services for new participants.
Agenda Items No 10 Consider: Proposed Fiscal Year 2006-07 General Fund and CIP
Budgets
Director Polasek presented the Community Services Division General Fund and Capital
Improvement Projects budgets relating to senior issues and programming and highlighted
the proposal for $20,000 for a senior services master plan, $7,250 to purchase a new ice
machine and $150,000 as a placeholder in FY 2009-10 CIP budget for senior center
improvements.
A motion was made to thank Steve Polasek for his hard effort in putting the budget
together and to recommend that the City the budget as presented is supported by
SAC.
Motion: Baltimore
Second: M. Kyle
Ayes: Alexander, Baltimore, Boland (Alternate 2), B. Kyle, M. Kyle and Pierce
Nays: None
Minutes of the August 8, 2006 Senior Advisory Commission
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UNOFFICIAL MINUTES
Not Approved by the Senior Advisory Commission
Abstention: Cosgrove (absent the vote)
Vote: 6-0
Motion carried.
Mary King, MMOW chairman, arrived at this time.
A potluck lunch will be held the fifth Tuesday of October. Park maintenance crew
members will be invited to attend.
Agenda Item No. 11. Adjournment
The meeting was adjourned at 1:50 p.m.
Motion: B. Kyle
Second: Baltimore
Ayes: Alexander, Baltimore, Boland (Alternate 2), B. Kyle, M. Kyle and Pierce
Nays: None
Abstention: None
Vote: 6-0
eane Alexander, Chair
§)e Pola ek, Director of Community Services
A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR
REVIEW IN THE OFFICE OF THE CITYSECRETARY.
Minutes of the August 8, 2006 Senior Advisory Commission
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Please sign in.
Senior Advisory Commission Meeting
Tuesday, August 8, 2006
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Email if than ed
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