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Item 6B - Staff Report S T A F F R E P O R T March 26, 2024 CASE NO: ZA24-0005 PROJECT: Specific Use Permit for Southlake Carroll Homecoming Parade EXECUTIVE SUMMARY: Carroll Independent School District is requesting approval of a Specific Use Permit for a Mass Gathering for Southlake Carroll Dragons Homecoming Parade on property described as Southlake Town Square, City of Southlake, Tarrant County, Texas; and generally located between N. Carroll Avenue, E. Southlake Boulevard and State Highway 114, Southlake, Texas. Current Zoning: “DT” Downtown District. SPIN Neighborhood #8. DETAILS: The purpose of this request is to host the Carroll Dragon’s Homecoming Parade in coordination with Southlake Town Square and the City of Southlake. Beginning in 1999 and prior to 2008, the Homecoming Parade was successfully held in Southlake Town Square without the carnival fundraising component (no SUP was required). In 2008, the Carroll Senior High School Student Council planned to move the parade to Dragon Stadium to add the fundraiser and pep rally components to the event. In 2013, the event was brought back to Southlake Town Square to rekindle the spirit of community involvement within the Downtown environment of Southlake Town Square and has been successfully held annually since. The applicant is requesting a renewal of the current SUP with no logistical changes to the parade route, carnival, or pep rally set-up for a 5-year approval period in Southlake Town Square. City Council approved the 2019 SUP with an expiration date effective immediately following the 2023 event. Details of the Homecoming Parade event include: • Southlake PD drops off barricades/cones the night before the event in Town Square; setup occurs the day of the event (rolling setup throughout the day based on Southlake PD suggestions); the parking lot behind Hilton is blocked off the evening before the event. • Vendors arrive at for carnival tent setup at 9:00 am in the Family Park the morning of the event (tent and porta potties) • Parade float staging begins in the parking lot behind the Hilton around 11:00 am once the lot has been marked. • Carnival setup for student groups and organizations begins at 3:00 pm and the carnival kicks off at 4:00 pm; music is provided and played by a DJ during this time - electricity access will be needed at this time. • Parade participants arrive at 6:00 pm in the parking lot behind the Hilton. • Parade kicks off at 6:30 pm (see map A of route) • Pep rally begins once all parade participants have finished in the destaging area (see map A) and proceed to steps of Town Hall; electricity access will be needed for sound. • Everything concludes by 9:00 pm, including cleanup. • Vendors return for pickup of tents and porta potties the night of the event. ACTION NEEDED: 1. Conduct Public Hearing 2. Consider approval of a Specific Use Permit ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Surrounding Property Owners Map & Responses (D) Resolution No. 24-012 Narrative Letter and Supporting Exhibits Presentation STAFF CONTACT: Peyton Sherman (817) 748-8269 Jenny Crosby (817) 748-8195 BACKGROUND INFORMATION APPLICANT: Carroll ISD PROPERTY SITUATION: Southlake Town Square; generally located at the northeast corner of Carroll Avenue and East Southlake Boulevard. LEGAL DESCRIPTION: Southlake Town Square LAND USE CATEGORY: Town Center CURRENT ZONING: “DT” Downtown District HISTORY: The Homecoming Parade without the carnival fundraising component was successfully held in Southlake Town Square from 1999 – 2007 (no SUP requirement). 2008-2013; the Homecoming Parade was held at Dragon Stadium. August 6, 2013; Approved by City Council for a 3-year approval period. August 16, 2016; Approved by City Council for a 3-year approval period. August 20, 2019; Approved (6-0), noting the permit is approved for a 5- year period. Expiration date immediately following the 2023 event. Other mass gathering events in Southlake Town Square: • Oktoberfest; held annually in the Town Square since October 2002. The event is typically held the first Friday, Saturday, and Sunday of October. Current approved SUP is valid until April 2024. (5-year approval) • Art in the Square; held annually since May 2000. Current approved SUP is valid in perpetuity. • Stars & Stripes; held annually since October 1999. Current approved SUP is valid in perpetuity. • Home for the Holidays; held annually since November 1999. Current approved SUP is valid in perpetuity. • Showcase in the Square; held annually 2012 - 2019. SUP expired July 1, 2019. • Diwalifest; held annually since 2021, obtained a new SUP in 2023 due to expanded scope of the event. PLANNING & ZONING COMMISSION: March 21, 2024: Approved (5-0), noting approval subject to the staff report dated March 15, 2024. STAFF COMMENTS: City Council shall consider the following in determining whether to grant a Specific Use Permit for a mass gathering event according to the Comprehensive Zoning Ordinance No. 480, Section 45.14c, as amended: 1. whether there is convenient and safe access for the ingress and egress of pedestrians and vehicular traffic; 2. whether sufficient traffic control personnel is proposed to insure safety to all members of the traveling public, including pedestrians, along all public roadways in the proximity of the mass gathering and/or along which the public is likely to travel to reach the mass gathering areas shall be provided; 3. whether the mass gathering area is well drained and so arranged to provide sufficient space for persons assembled, vehicles, sanitary facilities, and appurtenant equipment; 4. whether sufficient illumination will be provided at night to protect the safety of the persons assembled; 5. whether adequate parking areas, including disabled persons’ parking spaces, shall be provided for persons arriving by vehicular means. If the promoter proposes to utilize temporary off-site parking, then the promoter the mass gathering event the off-site temporary parking area will not be utilized for purposes other than the mass gathering event; and 6. whether adequate provisions have been made for food supply, medical assistance, garbage disposal, water supply, parking, sanitation and toilet facilities, vermin control, and safety. 7. The City Council may establish specific conditions depending upon the nature of the proposed event and traffic, health and safety issues according to Ordinance 480, Section 45.14.a, as amended. Additional Comments: • Confirm event details with the City Staff regarding logistics for use of town hall facility. • Please note that any or all of the Mass Gathering regulations may be applied to your event request. See Zoning Ordinance 480, as amended, Section 45.14. • Prior to the event, provide a plan of the event area to the Building Inspections Department showing tent sizes, tent types, etc. Dependent upon the type and size of the tent(s), a permit may be required and an inspection, after installation, conducted by the Fire Department. • All food vendors associated with the event(s) shall be required to obtain necessary Tarrant County Health Department permits. • The applicant understands that a review of future planned CISD parades under this Specific Use Permit will require city staff approval prior to the event. And, that every event is subject to any applicable permits; including a Special Event Permit, tent permit(s), park use, health department, etc. Case No. Attachment B ZA24-0005 Page 1 Case No. Attachment C ZA24-0005 Page 1 SURROUNDING PROPERTY OWNERS & RESPONSES SPO # Owner Zoning Physical Address Acreage Response 1 SL/OR LLC C3 1281 E SH 114 0.96 NR 2 GREENWAY-CARROLL ROAD PARTNERS C3 1201 E SH 114 0.18 NR 3 SOUTHLAKE, CITY OF SP1 600 STATE ST 0.96 NR 4 SLTS LAND LP C3 401 N CARROLL AVE 3.97 NR 5 FLAGSTAFF PARTNERS LP O1 430 N CARROLL AVE 0.14 NR 6 UNIQUE FORTUNE LLC O1 400 N CARROLL AVE 0.35 NR 7 ALANIS, RENE MARCELO SF20A 1175 OWNBY LN 0.31 NR 8 SHAMROCK PIPELINE CORP, THE C3 1689 E SH 114 0.41 NR 9 H D DEVELOPMENT PROPERTIES LP C3 1695 E SH 114 0.20 NR 10 HD DEVELOPMENT PROPERTIEX LP C3 300 VILLAGE CENTER DR 3.07 NR 11 COPELAND, STEPHEN N SF20A 375 BINKLEY CT 0.28 NR 12 ARNOLD, AUSTIN SF20A 325 BINKLEY CT 0.32 NR 13 MENDEZ LTD AG 240 N CARROLL AVE 0.60 NR 14 STRUNCK, JUERGEN F DT 220 N CARROLL AVE 0.31 NR 15 STRUNCK, JUERGEN F AG 200 N CARROLL AVE 0.43 NR Case No. Attachment C ZA24-0005 Page 2 16 COLE MP PM PORTFOLIO LLC C3 200 VILLAGE CENTER DR 1.00 NR 17 GREENWAY-SOUTHLAKE OFFICE PRTN SP1 1110 E SOUTHLAKE BLVD 0.61 NR 18 7330 FAIR OAKS BLVD PARTNERSHI C3 1600 E SOUTHLAKE BLVD 1.19 NR 19 ARIANNA SHABAHANG LLC C2 1695 E SOUTHLAKE BLVD 0.09 NR 20 EXCEL SOUTHLAKE LP SP1 1035 E SOUTHLAKE BLVD 0.01 NR 21 CARROLL/1709 LTD SP2 1201 E SOUTHLAKE BLVD 0.61 NR 22 CARROLL/1709 LTD SP2 1425 E SOUTHLAKE BLVD 0.14 NR 23 SOUTHLAKE, CITY OF SP2 1401 E SOUTHLAKE BLVD 0.36 NR 24 CARROLL/1709 LTD SP2 1451 E SOUTHLAKE BLVD 0.88 NR 25 CAMBRIDGE 114 INC SP2 1545 E SOUTHLAKE BLVD 0.15 NR 26 PKY GROUP LLC SP1 1621 E SOUTHLAKE BLVD 0.40 NR 27 TWO TEXAS BROTHERS LLC SERIES SP2 1615 E SOUTHLAKE BLVD 0.25 NR 28 JEFFLYN PROPERTIES VI LTD SP1 1575 E SOUTHLAKE BLVD 0.31 NR 29 HEALTH CARE REIT INC SP2 1565 E SOUTHLAKE BLVD 0.05 NR 30 CAMBRIDGE 114 INC SP2 1555 E SOUTHLAKE BLVD 0.78 NR 31 S2T SOUTHLAKE LLC O1 1723 E SOUTHLAKE BLVD 1.03 NR 32 PENZIJA LLC B1 175 MIRON DR 0.63 NR 33 LOYD, JOHNNY W SF20A 1125 OWNBY LN 0.46 NR 34 DOWDY, ROBERT WESLEY SF20A 300 BINKLEY CT 0.66 NR 1000 1400 PLAZA PLACE SOUTHLAKE OWN DT 1400 PLAZA PL 3.72 U 1001 SLTS GRAND AVENUE II LP DT 1430 DIVISION ST 2.55 U 1002 SLTS GRAND AVENUE II LP DT 1410 PLAZA PL 0.24 U 1003 SLTS GRAND AVENUE II LP DT 1420 PLAZA PL 0.40 U 1004 SLTS GRAND AVENUE II LP DT 1430 PLAZA PL 0.75 U 1005 SLTS GRAND AVENUE II LP DT 1440 PLAZA PL 0.51 U 1006 SLTS GRAND AVENUE II LP DT 1411 PLAZA PL 0.26 U 1007 SLTS GRAND AVENUE II LP DT 1446 PLAZA PL 0.22 U 1008 SLTS GRAND AVENUE II LP DT 1450 PLAZA PL 2.96 U 1009 SLTS GRAND AVENUE II LP DT 410 GRAND AVE W 0.19 U 1010 SLTS GRAND AVENUE LP DT 371 STATE ST 1.86 U 1011 TOWN SQUARE VENTURES LP SP1 331 N CARROLL AVE 2.66 U 1012 UNITED STATES POSTAL SERVICE SP1 300 STATE ST 2.97 U 1013 SLTS GRAND AVENUE II LP DT 1431 PLAZA PL 0.23 U 1014 SLTS GRAND AVENUE II LP DT 400 GRAND AVE W 0.22 U 1015 SOUTHLAKE, CITY OF DT 351 STATE ST 1.97 U 1016 SLTS GRAND AVENUE II LP DT 429 GRAND AVE E 0.42 U 1017 SOUTHLAKE, CITY OF DT 399 GRAND AVE W 0.34 U 1018 SLTS GRAND AVENUE II LP DT 1445 PLAZA PL 0.20 U 1019 SLTS GRAND AVENUE II LP DT 310 GRAND AVE W 0.40 U Case No. Attachment C ZA24-0005 Page 3 1020 SLTS GRAND AVENUE II LP DT 389 GRAND AVE W 0.01 U 1021 SLTS GRAND AVENUE II LP DT 379 GRAND AVE W 0.01 U 1022 SLTS GRAND AVENUE II LP DT 388 GRAND AVE E 0.00 U 1023 SLTS GRAND AVENUE II LP DT 378 GRAND AVE E 0.00 U 1024 SLTS GRAND AVENUE II LP DT 316 GRAND AVE W 0.25 U 1025 SLTS GRAND AVENUE II LP DT 327 GRAND AVE E 0.43 U 1026 SLTS GRAND AVENUE II LP DT 286 GRAND AVE 0.55 U 1027 SLTS GRAND AVENUE II LP DT 1401 FEDERAL WAY 2.44 U 1028 SOUTHLAKE, CITY OF DT 1451 FEDERAL WAY 1.37 U 1029 PURDY, PHILIP D DT 1571 MAIN ST 0.09 U 1030 SLTS GRAND AVENUE II LP DT 251 GRAND AVE 0.60 U 1031 BHYF HOLDINGS LLC DT 350 CENTRAL AVE 0.58 U 1031 CRUMP, CHRISTOPHER DT 350 CENTRAL AVE 0.58 U 1031 LAIDLAW, 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DT 1400 MAIN ST 0.69 U 1037 TOWN SQUARE VENTURES LP DT 1460 MAIN ST 0.48 U 1038 ROCK J M FAMILY TRUST DT 1568 MAIN ST 0.06 U 1039 HAWTON, DEREK AUBREY DT 1566 MAIN ST 0.06 U 1040 COONS, ROBERT DT 1564 MAIN ST 0.06 U 1041 ALEXANDER, STANLEY DT 1562 MAIN ST 0.06 U 1042 BECKMAN, DAVID DT 1560 MAIN ST 0.08 U 1043 DIETZ, HENRY DT 1534 MAIN ST 0.07 U 1044 SKINNER, ROBERT DT 1532 MAIN ST 0.06 U 1045 SUNSHINE LIVING TRUST DT 1514 MAIN ST 0.06 U 1046 DURANT, TOM DT 1500 MAIN ST 0.13 U 1047 HISAMI RESOURCES LLC DT 1512 MAIN ST 0.06 U 1048 TUSA, ROBIN DT 1510 MAIN ST 0.06 U 1049 CALVO, LEOPOLDO DT 1508 MAIN ST 0.06 U 1050 ANDREW AND AMANDA WILSON REVOC DT 1506 MAIN ST 0.06 U 1051 JULIA, THOMAS DT 1504 MAIN ST 0.06 U 1052 TOWN SQUARE VENTURES LP DT 1230 MAIN ST 0.28 U 1053 BROWNSTONES AT TOWN SQUARE OWN DT 1565 MAIN ST 0.13 U 1054 STEWART, SCOTT DT 179 SUMMIT AVE 0.09 U 1055 SOUTHLAKE, CITY OF DT 1501 MAIN ST 2.07 U 1056 RYNE, WALLACE R DT 177 SUMMIT AVE 0.08 U Case No. Attachment C ZA24-0005 Page 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CHRISTOPHER DT 1513 MEETING ST 0.08 U 1115 CURRENT OWNER DT 1515 MEETING ST 0.07 U 1116 PARROTT, MICHAEL L DT 1519 MEETING ST 0.09 U 1117 DURANT, C EST DT 1517 MEETING ST 0.08 U 1118 BROWNSTONES AT TOWN SQUARE OWN DT 198 SUMMIT AVE 0.15 U 1119 DURANT, STORMY DT 1523 MEETING ST 0.09 U 1120 CLAHANE, SOL DT 1521 MEETING ST 0.07 U 1121 LOGAN, MICHAEL DT 1503 MEETING ST 0.10 U 1122 LAY, ROBERT DILLON DT 1520 MAIN ST 0.06 U 1123 PEKOWSKI, RAYMOND J DT 1522 MAIN ST 0.06 U 1124 LEWIS TERRY W AND DEBRA K REVO DT 1524 MAIN ST 0.06 U 1125 FADULE, MOLLIE DT 1528 MAIN ST 0.06 U Case No. Attachment C ZA24-0005 Page 7 1126 WANG, TZUCHUNG S DT 1526 MAIN ST 0.06 U 1127 BROWNSTONES AT TOWN SQUARE OWN DT 199 SUMMIT AVE 0.10 U 1128 TODD AND KELLI PLOTT REVOCABLE DT 1578 MAIN ST 0.16 U 1129 ELK LEGACY LLC DT 207 PARK RIDGE BLVD 0.10 U 1130 MASSEY, DANIEL DT 201 PARK RIDGE BLVD 0.13 U 1131 BROWNSTONES AT TOWN SQUARE LP DT 211 PARK RIDGE BLVD 0.08 U 1132 BROWNSTONES AT TOWN SQUARE LP DT 215 PARK RIDGE BLVD 0.07 U 1133 MAYES, WILLIAM PAYTON DT 221 PARK RIDGE BLVD 0.07 U 1134 MAYES, WILLIAM PAYTON DT 225 PARK RIDGE BLVD 0.07 U 1135 THE GLASS REVOCABLE TRUST DT 231 PARK RIDGE BLVD 0.07 U 1136 BROWNSTONES AT TOWN SQUARE LP DT 241 PARK RIDGE BLVD 0.64 U 1137 GORDON, KEVIN DT 235 PARK RIDGE BLVD 0.08 U 1138 MAYES, WILLIAM PAYTON DT 206 PARK RIDGE BLVD 0.17 U 1139 SOUTHLAKE, CITY OF DT 1297 DIVISION ST 1.72 U 1140 SOUTHLAKE, CITY OF DT 1299 DIVISION ST 1.68 U 1141 SLTS LAND LP DT 581 STATE ST 0.37 U 1142 SLTS LAND LP DT 500 RESERVE ST 0.28 U 1143 SLTS GRAND AVENUE II LP DT 1420 DIVISION ST 3.17 U 1144 GPI-MT LP DT 550 RESERVE ST 2.39 U 1145 TOWN SQUARE VENTURES LP DT 1400 CIVIC PL 0.75 U 1146 SLTS GRAND AVENUE II LP DT 1361 FEDERAL WAY 1.41 U 1147 SLTS GRAND AVENUE II LP DT 301 STATE ST 0.49 U 1148 TOWN SQUARE VENTURES IV LP DT 115 CENTRAL AVE 1.66 U 1149 TOWN SQUARE VENTURES IV LP DT 1510 E SOUTHLAKE BLVD 0.92 U 1150 GPI SOUTHLAKE II LP DT 601 STATE ST 1.77 U 1151 SLTS LAND LP DT 671 STATE ST 0.81 U 1152 MEETING STREET OWNERS ASSOCIAT DT 301 CENTRAL AVE 0.51 U 1153 KG SOUTHLAKE OWNER LLC DT 351 CENTRAL AVE 2.22 U Case No. Attachment C ZA24-0005 Page 1 RESOLUTION NO. 24-012 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A MASS GATHERING FOR SOUTHLAKE CARROLL DRAGONS HOMECOMING PARADE LOCATED WITHIN SOUTHLAKE TOWN SQUARE, SOUTHLAKE, TEXAS, AND GENERALLY LOCATED WITHIN THE AREA BETWEEN EAST SOUTHLAKE BOULEVARD TO THE SOUTH, STATE HIGHWAY 114 TO THE NORTH AND CARROLL AVENUE TO THE WEST, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT “A”, AND AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT “B” AND PROVIDING AN EFFECTIVE DATE. WHEREAS, a Specific Use Permit for a mass gathering for Southlake Carroll Dragons Homecoming Parade has been requested by a person or corporation having a proprietary interest in the property zoned as “DT” Downtown District; and, WHEREAS, in accordance with the requirements of Section 45.1 (36) of the City’s Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have given the requisite notices by publication and otherwise, and have afforded the persons interested and situated in the affected area and in the vicinity thereof; and, WHEREAS, the City Council does hereby find and determine that the granting of such Specific Use Permit is in the best interest of the public health, safety, morals and general welfare of the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. A Specific Use Permit is hereby granted for a mass gathering for Southlake Carroll Dragons Homecoming Parade, on property within the City of Southlake, Texas, Southlake Town Square, being generally located within the area between East Southlake Boulevard to the south, State Highway 114 to the north and Carroll Avenue to the west and being described as Southlake Town Square, an addition to the City of Southlake, Tarrant County, Texas, more fully and completely described in Exhibit “A”, and as depicted on the approved Site Plan attached hereto and incorporated herein as Exhibit “B” and providing an effective date, subject to the provisions contained in the comprehensive zoning ordinance and the restrictions set forth herein. The following specific requirements and special conditions shall be applicable to the granting of this Specific Use Permit: City Council motion: SECTION 2. This resolution shall become effective on the date of approval by the City Council. PASSED AND APPROVED THIS 2nd DAY OF APRIL, 2024. CITY OF SOUTHLAKE By: ___________________________________ John Huffman, Mayor ATTEST: _________________________________ Amy Shelly, TRMC City Secretary EXHIBIT A Property within the City of Southlake, Texas, Southlake Town Square, being generally located within the area between East Southlake Boulevard to the south, State Highway 114 to the north and Carroll Avenue to the west and being described as Southlake Town Square, an addition to the City of Southlake, Tarrant County, Texas. EXHIBIT B Reserved for approved exhibits