Item 4A
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 19, 2024
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REGULAR CITY COUNCIL MEETING MINUTES MARCH 19, 2024
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tem Shawn McCaskill,
Deputy Mayor Pro Tem Kathy Talley, and Councilmembers Randy Robbins, Ronell Smith,
Amy Torres-Lepp, and Randy Williamson
STAFF PRESENT: City Manager Alison Ortowski, Assistant to the City Manager Bora
Sulollari, Corporate Business Manager Major Youngblood, Senior Director of Human
Resources Stacey Black, Director of Communications Pilar Schank, Chief Financial
Officer Sharen Jackson, Police Chief James Brandon, Assistant Police Chief Ashleigh
Casey, Fire Chief Mike Starr, Director of Community Services David Miller, Director of
Economic Development and Tourism Daniel Cortez, Director of Planning and
Development Services Dennis Killough, Director of Public Works Rob Cohen, City
Attorney Cara White, and City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER.
Work Session was called to order by Mayor John Huffman at 5:30pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor Huffman led the pledges of allegiance
to the United States and Texas Flags.
3. OVERVIEW OF POLICE K9 PROGRAM
Assistant Police Chief Ashleigh Casey provided an overview of the Police K9 Program.
Officer Nate Andersen and K9 Zeusz were also present for the presentation.
4. LEAD AND COPPER PROGRAM UPDATE
Public Works Environmental and Regulatory Supervisor Madisson Dunn provided an
update on the Lead and Copper Program.
5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
ITEM 4A
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 19, 2024
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Mayor Huffman reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Huffman at 5:50pm.
2A. EXECUTIVE SESSION
Mayor Huffman announced the City Council would go into Executive Session pursuant to
the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney. City Council adjourned for Executive Session at 5:50pm.
Executive Session began at 6:00pm and concluded at 6:40pm.
2B. RECONVENE
Mayor Huffman reconvened the meeting at 6:45pm.
3. REPORTS:
3A. MAYOR’S REPORT
3B. CITY MANAGER’S REPORT
3B1. MONTHLY FINANCIAL REPORT (WRITTEN)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE MARCH 5, 2024, REGULAR CITY COUNCIL
MEETING.
4B. EXCUSE THE ABSENCE OF COUNCILMEMBER RANDY ROBBINS FROM
THE MARCH 5, 2024, REGULAR CITY COUNCIL MEETING.
4C. APPROVE THE 2023 ANNUAL COMPREHENSIVE FINANCIAL REPORT
4D. APPROVE ZA24-0004, PLAT REVISION FOR LOT 1R, LOT 2, AND LOT 3,
MALIK ESTATES ADDITION, BEING A REVISION OF LOT 1, MALIK ESTATES
ADDITION, AND TRACTS 1A01A2B AND 1A01A2C, BEN J. FOSTER SURVEY
ABSTRACT NO 519, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS,
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 19, 2024
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AND LOCATED AT 905-925 RANDOL MILL AVE., SOUTHLAKE, TEXAS.
CURRENT ZONING: “SF-1A” SINGLE FAMILY RESIDENTIAL DISTRICT AND
“SF-30” SINGLE FAMILY RESIDENTIAL DISTRICT. SPIN NEIGHBORHOOD
#5.
4E. APPROVE AN ENCROACHMENT AND JOINT USE AGREEMENT FOR A
RETAINING WALL WITHIN THE UTILITY EASEMENT LOCATED AT 2105 W.
SOUTHLAKE BLVD.
4F. EXCUSE THE ABSENCE OF PLANNING AND ZONING COMMISSIONER GINA
PHALEN FROM THE MARCH 7, 2024, REGULAR PLANNING AND ZONING
COMMISSION MEETING.
4G. EXCUSE THE ABSENCE OF PLANNING AND ZONING COMMISSIONERS
DANIEL KUBIAK AND STACY DRISCOLL FROM THE MARCH 21, 2024,
REGULAR PLANNING AND ZONING COMMISSION MEETING.
APPROVED
Motion was made to approve Consent Items 4A-4G, as written, and moving Items 9A &
9B from the Regular Agenda to the Consent Agenda, noting the following:
- Item 9A:
o Approving SV24-0001, Sign Variances for Public Storage, located at 950 S.
Kimball Ave., subject to Staff Report dated March 12, 2024, with sign
variances allowing:
The attached upper-story building sign as presented.
With maximum letter height of 26 inches, where the maximum
permitted height is 16 inches.
And allowing a minimum depth for sign letters of ½ inch, where the
minimum depth permitted is 2 inches.
- Item 9B:
o Approving SV24-0002, Sign Variances for Top Kids Gym & Sports, located
at 407 S. Pearson Lane, subject to Staff Report dated March 12, 2024, with
the Alternative Option granting variances to allow:
A flat panel sign in a non-industrial area.
with white panel color, which is not permitted.
and allowing a maximum sign area of approximately 28.10 square
feet, where the maximum area permitted is 25 square feet.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
REGULAR AGENDA:
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 19, 2024
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5. PUBLIC FORUM
Mayor Huffman opened the public forum at 7:00pm.
There being no one wishing to speak, Mayor Huffman closed the public forum at 7:00pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS: (THERE ARE NO ITEMS ON THIS AGENDA.)
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. SV24-0001, SIGN VARIANCES FOR PUBLIC STORAGE, LOCATED AT 950 S.
KIMBALL AVE., SOUTHLAKE, TEXAS
APPROVED UNDER CONSENT
9B. SV24-0002, SIGN VARIANCES FOR TOP KIDS GYM & SPORTS, LOCATED AT
407 S. PEARSON LANE, SOUTHLAKE, TEXAS.
APPROVED UNDER CONSENT
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Huffman adjourned the meeting at 7:00:10pm.
*An audio recording of this meeting will be permanently retained in the City Secretary’s
Office.
MINUTES APPROVED ON THIS, THE 2ND OF APRIL 2024.
______________________________
John Huffman
Mayor
ATTEST:
______________________________
Amy Shelley, TRMC
City Secretary