2004-11-09
OFFICIAL MINUTES
Approved by the Senior Advisory Commission 1/11/04
CITY OF SOUTHLAKE
SENIOR ADVISORY COMMISSION
November 9, 2004 OFFICIAL RWORD
Senior Activity Center MEMBERS AND ALTERNATES PRESENT: Jeane Alexander, Chair; David Baltimore,
Vice-Chair; Jean Boland (Alternate 2), Bill Kyle, Margie Kyle, Connie Montague and
Gerald Montague
MEMBERS AND ALTERNATES ABSENT: Linda Moore and Cleta Pierce (Alternate
1)
EX OFFICIO MEMBERS AND GUESTS PRESENT: Dorothy Cosgrove, Southlake
Seniors; Mary King, MMOW chairman; Lynn Reed, MMOW Coordinator; and Steve
South, CARS President
STAFF PRESENT: Steve Polasek, Deputy Director of Community Services; and Kim
Edmonds, Community Services Coordinator
Agenda Item No. 1: Call To Order - Chair Jeane Alexander called the meeting to order at
1:15 p.m.
Agenda Item No 2: Approval of the Senior Advisory Commission meeting minutes of
October 12, 2004.
A motion was made to accept the September 14, 2004 meeting minutes as corrected.
Motion: Montague
Second: Baltimore
Ayes: Alexander, Baltimore, Boland (Alternate 2), Kyle, Kyle, Montague and
Montague
Nays: None
Abstention: None
Vote: 7-0
Motion carried.
Agenda Item No. 3 Report: CARS (Josh Weiser)
CARS President Steve South presented the CARS statistical report in Josh Weiser's
absence. The report indicated 1,560 trips had been offered through October, which is
more trips than reported the entire year for 2003. Service is up and CARS continues to
fill all rides. CARS has also been successful in cutting operation costs by 1) lowering
insurance costs on the vans in half by shopping around and changing insurance providers
and 2) by cutting the telephone bill by half by connecting the fax line and phone line
since most of the trips reservations are done over the cell phone.
Minutes of the November 9, 2004 Senior Advisory Commission
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OFFICIAL MINUTES
Approved by the Senior Advisory Commission 1/11/04
CARS will host a Volunteer Recognition Luncheon December 14 at the Senior Activities
Center following the regular Tuesday lunch. Guests will include CARS volunteer drivers,
board members, council members and some of the riders.
Agenda Item No 4 Report: Southlake Senior Activities (Dorothy Cosgrove)
Ms. Cosgrove gave a brief report. Highlights of the report included reminders about:
a. "Seniors for Seniors Program" Friday evening, November 12.
b. "Hanging of the Greens" holiday season celebration November 30`h
c. Senior Center Holiday Open House event Thursday, December 16, 2:00 - 5:00
p.m.
d. Meals on Wheels lunch December 14
e. Fundraiser to benefit CARS
f. MMOW and Southlake Senior Center advertisement in the new issue of the
Southlake School Directory
g. November edition of the Southlake Scene is now available
h. The Senior Activities Center will be closed November 25 and November 26 for
the Thanksgiving holidays and on Christmas Eve and Christmas Day.
Agenda Item No 6 Report: Metroport Meals on Wheels (Marv King/Lynn Reed)
The MMOW ad purchased for the School Directory was authorized by the CISD
superintendent for distribution to all 7,405 students in the Carroll District. In addition to
providing information about the MMOW and Southlake Senior Activities Center
programs, it invites readers to identify and encourage seniors to participate in the
MMOW home delivery program that may not be aware of the service available and to
participate as a volunteer for the MMOW program or at the Senior Center.
The MMOW October monthly and quarterly statistics report was distributed. A monthly
profile for October 1, 2003 - September 30, 2004 will be provided by MMOW at the next
month Senior Advisory Commission meeting.
MMOW will make their cookbooks available for sale at the Center at a cost of $5 each.
Agenda Item No 7 Consider: 2005 Community Services Agreement with Call A Ride of
Southlake, Inc.
Minutes of the November 9, 2004 Senior Advisory Commission
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OFFICIAL MINUTES
Approved by the Senior Advisory Commission 1/11/04
The 2005 Community Services Agreement between Call A Ride of Southlake, Inc. and
the City of Southlake to provide transportation services to senior and the disabled within
Southlake was presented for the Commission to make a recommendation to City Council
to approve, deny or modify.
The Agreement includes funding for CARS in the amount of $10,000 to be paid
quarterly, which is available in the approved FY 2004-05 Community Services division
budget.
To gauge the level of customer satisfaction with the CARS service and to solicit
comments and any complaints, riders will begin receiving a "Customer Comment Card"
within the next few weeks similar to the ones offered now to participants of the City's
recreation programs. Some of the questions will be: How easy was it for you to arrange
your trip?; Was your driver on time?; and Did you arrive at your destination on time?
Ms. Edmonds and Mr. South responded to questions about the agreement regarding the
use of the van for activities related to therapeutic recreation and CARS office hours of
operation.
A motion was made to approve the agreement with CARS for 2005.
Motion: Baltimore
Second: Kyle
Ayes: Alexander, Baltimore, Boland (Alternate 2), Kyle, Kyle, Montague and
Montague
Nays: None
Abstention: None
Vote: 7-0
Motion carried.
Agenda Item No. 8. Consider: 2005 Community Services Agreement with Metroport
Meals on Wheels
The 2005 Community Services Agreement between Metroport Meals on Wheels
(MMOW) and the City of Southlake to provide meals for Southlake seniors was
presented for the Commission to make a recommendation to City Council to approve,
deny or modify.
The Agreement includes funding for MMOW in the amount of $10,000, which is
available in the approved FY 2004-05 Community Services division budget.
Ms. King responded to questions regarding the level of service delivery currently
provided to Southlake residents and definitions of age and need qualifications. MMOW
does not have a strict age requirement, but determines eligibility based on need on a case-
by-case basis. One factor is the applicant's ability to successfully shop for himself or
herself.
Minutes of the November 9, 2004 Senior Advisory Commission
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OFFICIAL MINUTES
Approved by the Senior Advisory Commission 1/11/04
A motion was made to approve the MMOW agreement.
Motion: Montague
Second: Baltimore
Ayes: Alexander, Baltimore, Boland (Alternate 2), Kyle, Kyle, Montague and
Montague
Nays: None
Abstention: None
Vote: 7-0
Motion carried.
Agenda Item No. 8. Consider: 2005 Interlocal Agreement with the Fort Worth
Transportation Authority
The 2005 Interlocal Agreement with the Fort Worth Transportation Authority (TCTS)
and the City of Southlake to provide transportation services to the elderly and persons
with disabilities in Southlake was presented for the Commission to make a
recommendation to City Council to approve, deny or modify. TCTS, in conjunction with
transportation services provided by CARS, allows optimal mobility for senior and
persons with disabilities.
The Agreement includes funding for TCTS in the amount of $1,686, which is available in
the approved FY 2004-05 Community Services division budget.
TCTS provides one-way trips for qualifying residents at a cost of $2.50 each way.
Without the agreement the fee increases substantially to $10 each way. TCTS sets aside
Friday as the day dedicated for transportation services for Southlake residents with
service also available on a first-come, first-served basis throughout the reminder of the
week. Although ridership has been almost non-existent until recently, an increase in
ridership is projected during the upcoming year as citizens become more familiar with the
program through increased advertisement opportunities and utilization by city staff for
programs.
Staff responded to questions regarding the use of TCTS for group transportation needs,
how usage is reported, possibility of obtaining a different designated day other than
Friday, how CARS and the TCTS transportation programs will be advertised to the public
via flyers, new customer packets, websites, cable channel and other avenues. One
suggestion was to target the age 55+ seniors with information about the two programs by
mailing flyers to those that take advantage of the "over 65 tax exemption."
A motion was made to approve Item No. 7, the interlocal agreement with the Fort
Worth Transportation Authority.
Motion: Baltimore
Second: Boland (Alternate 2)
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OFFICIAL MINUTES
Approved by the Senior Advisory Commission 1/11/04
Ayes: Alexander, Baltimore, Boland (Alternate 2), Kyle, Kyle, Montague and
Montague
Nays: None
Abstention: None
Vote: 7-0
Motion carried.
Agenda Item No 9 Administrative Comments:
A. Maintenance Process - The process for reporting and tracking
maintenance requests was reviewed utilizing a Building Maintenance
Request Form. Senior Advisory Commission members were encouraged
to report any maintenance or repairs to city staff members or directly to
Kim Edmonds.
B. Patio Fencing - Staff is investigating installation of a wrought iron fence
for the back patio at the Senior Activities Center. The fence will be
approximately 36 inches high with 4-inch spacing between rails, black in
color with gate access to the yard. The fence will be installed by city
Public Works staff.
C. Senior News - Kim Edmonds has begun providing the City Council with a
news brochure that will highlights the monthly programs and events
offered at the Center. The brochure will also be posted on the Center's
bulletin board.
D. Storage of Decorations - "Hanging of the Greens" will provide the Center
with an opportunity to implement a system to store decorations, etc in
labeled boxes.
Agenda Item No. 10: Open Foram
Chairman Alexander opened the Public Forum.
Public Foram was closed.
Agenda Item No. 11: Adjournment
A motion was made to adjourn the meeting at 2:45 p.m.
Motion: Montague
Second: Baltimore
Ayes: Alexander, Baltimore, Boland (Alternate 2), Kyle, Kyle, Montague and
Montague
Nays: None
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OFFICIAL MINUTES
Approved by the Senior Advisory Commission 1/11/04
Abstention: None
Vote: 7-0
Motion carried.
Deane Alexander, Chair
est:
Minutes of the November 9, 2004 Senior Advisory Commission
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