2004-09-14
OFFICIAL MINUTES
Approved by the Senior Advisory Commission 10/12/04
CITY OF SOUTHLAKE
SENIOR ADMISORY COMMISSION
September 14, 2004
Senior Activity Center
MEMBERS AND ALTERNATES PRESENT: Jeane Alexander, Chair; David Baltimore,
Vice-Chair; Jean Boland, Connie Montague, Gerald Montague and Cleta Pierce
MEMBERS AND ALTERNATES ABSENT: Bill Kyle, Margie Kyle, and Linda Moore
EX OFFICIO MEMBERS AND GUESTS PRESENT: Dorothy Cosgrove, Southlake
Seniors; Mary King, Executive Director, MMOW; Lynn Reed, MMOW Coordinator; and
Josh Weiser, CARS Representative
STAFF PRESENT: Steve Polasek, Deputy Director of Community Services; Steve
Moore, Recreation Superintendent; and Kim Edmonds, Interim Community Services
Coordinator
Agenda Item No. 1: Call To Order - Chair Jeane Alexander called the meeting to order at
1:15 p.m.
Agenda Item No. 2: Approval of the Senior Advisory Commission meeting minutes of
August 10, 2004.
A motion was made to approve the August 10, 2004 meeting minutes as corrected.
Motion: Baltimore
Second: Montague
Ayes: Alexander, Baltimore, Boland, Montague, Montague and Pierce
Nays: None
Abstention: None
Vote: 6-0
Motion carried.
Agenda Item No. 3 Work Session: Maintenance and Repairs of Senior Center
Deputy Director Polasek updated the Commission on the progress of the items shown on
the "Status of Items for Senior Center as of 8-31-04" list supplied in the packet.
Agenda Item No. 4 Report: CARS (Josh Weiser)
CARS statistics for August were distributed. Highlights of the report include:
a. Trip counts were up to approximately 160 for August, which is average for this
time of the year, following the peak Summer season.
Minutes of the September 14, 2004 Senior Advisory Commission
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OFFICIAL MINUTES
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b. Proceeds from the Southlake Women's Club "Art in the Square" event netted just
under $3,000.
C. A thank you note from former Senior Center Coordinator Joanne Leek was
received and distributed.
Agenda Item No 4 Report: Southlake Senior Activities (Dorothy Cosgrove)
Ms. Cosgrove gave a brief report and thanked the City for all their support. Highlights of
the report include:
a. An ad for the Southlake Senior Center was placed in the Carroll I.S.D. Student
Directory at a cost of $125. The Directory will be distributed in October.
b. Seniors are coordinating arrangements for the weekly luncheon and games
with Lynn Reed of Metroport Meals on Wheels.
C. Friday Night Bridge Game is open to all seniors - seats are still available.
d. City staff encouraged more advertisement of senior activities and identified the
current avenues that senior activities and programs are publicized to the public -
cable channel, website, Bicentennial Park marquee, Southlake In Review,
Southlake Scene, Senior Scene brochures, and weekly media tips to newspapers.
e. City staff investigating feasibility of maintenance contract on the Senior
Center copier machine. Recent repair estimate was received for about $800.
Seniors suggested placing a collection box at the copier to help recover some of
the costs.
f. Seniors were concerned about the janitorial staff allegedly consuming the food
left for Wednesday's bridge participants and the missing change left by the square
dance participants in the coffee can. A suggestion was to change janitorial
services. Under the current scope of services agreement with the janitorial
services the janitorial tasks are very minimal. In the past, Seniors have held a
volunteer day in which they gave the Center a thorough cleaning. Staff will
determine who has the responsibility to change the filters parks maintenance
members or a contract service.
Agenda Item No. 8 Report: Metroport Meals on Wheels
Ms. King thanked everyone for their part in the recent Beach Party event. Monthly and
quarterly statistics were distributed which showed a slight increase in expenses in
August. Other points of the report included:
a. MMOW contribution for the Tuesday luncheons will be acknowledged in the
monthly Senior Scene.
b. MMOW recently held a very successful Grandparents Night Out in Roanoke.
About 40 people attended and plans are now underway for next year's event.
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C. It was suggested that the Fifth Tuesday MMOW Luncheon in November include
the sale of holiday ornaments. The event would also be a good time to give recognition to
the CARS volunteer drivers.
Agenda Item No 7 Discussion: Proposed changes to the Senior Advisory Commission
Bylaws
Vice-Chair David Baltimore led the discussion and presented the proposed changes to the
by-laws:
• Section 2.3 Special Meetings (clarified Chair's responsibility to call special
meetings)
• Section 2.7 Committees of the Commission of the existing Bylaws (deleted)
• Section 2.7 Ex-officio Members of the proposed Bylaws (language modified),
• Section 2.8 Alternate Commission Member - no changes made, however, a
question was raised whether spouses should be concurrent members as
alternates
• Article III, Officers - language describing the duties for each of the officers
was clarified for the Chair and Secretary positions.
• Article IV, Role and Responsibilities of the Senior Advisory Commission -
paragraph (f) added providing an annual review of the budget and
programming of the Senior Activity Center.
An item will be placed on the next Senior Activities Commission meeting agenda to
consider proposed changes to the bylaws as presented.
Agenda Item No 9• Administrative Comments - Tarrant County Transportation
Services (TCTS)
Deputy Director Polasek presented information about the services provided by the
Tarrant County Transportation Services to Southlake residents. Staff will expand
advertisement of the service to increase rider ship and will monitor the effectiveness and
satisfaction level of the current service. Seniors expressed concerns about the lack of a
timely response by TCTS when trying to schedule a trip. Staff will follow-up with TCTS.
Agenda Item No. 10: Open Forum
Chairman Alexander opened the Public Forum.
Mary King, MMOW representative, asked members to help MMOW identify participants
in the Decatur area that may want to take advantage of the MMOW service now that
service has been expanded into that region.
Public Forum was closed.
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Agenda Item No. 11: Adjournment
There being no further business, the meeting was adjourned at 2:15 p.m.
J "ane Alexander, hair
A test:
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