Loading...
2004-10-12 OFFICIAL MINUTES Approved by the Senior Advisory Commission 11/9/04 CITY OF SOUTHLAKE SENIOR ADVISORY COMMISSION October 12, 2004 Senior Activity Center MEMBERS AND ALTERNATES PRESENT: Jeane Alexander, Chair; David Baltimore, Vice-Chair; Jean Boland, Bill Kyle, Margie Kyle and Linda Moore MEMBERS AND ALTERNATES ABSENT: Connie Montague, Gerald Montague, Cleta Pierce EX OFFICIO MEMBERS AND GUESTS PRESENT: Dorothy Cosgrove, Southlake Seniors; Lynn Reed, MMOW Coordinator; and Josh Weiser, CARS Representative STAFF PRESENT: Steve Polasek, Deputy Director of Community Services; and Kim Edmonds, Community Services Coordinator Agenda Item No. 1: Call To Order - Chair Jeane Alexander called the meeting to order at 1:15 p.m. Agenda Item No 2• Approval of the Senior Advisory Commission meeting minutes of August 10, 2004. A motion was made to accept the September 14, 2004 meeting minutes as presented. Motion: Baltimore Second: Boland Ayes: Alexander, Baltimore, Boland, Kyle, and Kyle Nays: None Abstention: None Vote: 5-0 Motion carried. Agenda Item No 3 Work Session: Maintenance and Repairs of Senior Center Deputy Director Polasek and Community Center Coordinator Edmonds reviewed the progress of the items shown on the "Status of Items for Senior Center as of 9-28-04" list supplied in the packet. In addition to the itemized list, staff will coordinate with landscape administrator Keith Martin to produce a list of landscape and/or maintenance tasks needed at the Center that may be performed by volunteers. The Senior Activities Center has new phone numbers: 817.748.8315 for the lobby/open area phone and 817.748.8398 for coordinator's office. Minutes of the October 12, 2004 Senior Advisory Commission Page 1 of 4 OFFICIAL MINUTES Approved by the Senior Advisory Commission 11/9/04 Agenda Item No. 4 Report: CARS (Josh Weiser) CARS statistics for September were distributed. The report contained no significant items to highlight. CARS is currently working on a volunteer appreciation luncheon; tentatively set for the fifth Tuesday in November. Details will be provided at a future meeting. Agenda Item No. 4 Report: Southlake Senior Activities (Dorothy Cosgrove) Ms. Cosgrove gave a brief report. Highlights of the report include: a. Suggestion was made to have a MMOW meal with games on Thursday and have the Center open on Friday for open activities. b. Staff is working on putting together a hand-work, knitting, quilting, toe painting and craft day. c. The "Hanging of the Greens" will kick off the holiday season celebrations on November 30th with a potluck luncheon. Carroll High School seniors from the "Seniors for Seniors Program" will participate in the event by providing food, entertainment and assistance with the decorating of the center. City recreation staff will provide meat for the meal. The senior center will have items for sale as a fundraiser for CARS during the event. Senior concerns related to the operation of the center and areas of responsibility, especially relating to the 55 Alive and Wednesday bridge classes, were shared. Staff clarified that Kim Edmonds will continue oversight of the thereapuetic recreations programming in addition to responsibilities at the senior center and that she will be assisted by Nikki Buckreis as needed at the center. Agenda Item No. 8, Report: Metroport Meals on Wheels Ms. Reed distributed the monthly and quarterly statistics report which showed a slight increase in attendance in September. MMOW asked the Senior Advisory Commission to consider whether they would like to add a second day of MMOW lunches - perhaps on Thursday, accompanied by some sort of different activity than now offered. Agenda Item No. 7 Consider: Proposed changes to the Senior Advisory Commission Bylaws Minutes of the October 12, 2004 Senior Advisory Commission Page 2 of 4 OFFICIAL MINUTES Approved by the Senior Advisory Commission 11/9/04 Vice-Chair David Baltimore presented the proposed changes to the by-laws. The language changes and revisions proposed at the last Senior Advisory Commission meeting have been incorporated into the document under consideration. A motion was made to adopt the changes to the by-laws as presented Motion: Baltimore Second: Kyle Ayes: Alexander, Baltimore, Boland, Kyle, Kyle and Moore Nays: None Abstention: None Vote: 6-0 Motion carried. Agenda Item No 8 Consider: Appointment of members to serve on Committee to review policies and ordinances Deputy Director Polasek asked the Commission to make a recommendation to appoint two members to serve on the policies and ordinances review committee. A motion was made to appoint Senior Advisory Commission members Jean Boland and Bill Kyle to serve on the committee to review policies and ordinances Motion: Baltimore Second: Moore Ayes: Alexander, Baltimore, Boland, Kyle, Kyle and Moore Nays: None Abstention: None Vote: 6-0 Motion carried. Agenda Item No. 9. Administrative Comments: A. Budget Update - A detailed listing the approved FY 2004-05 Community Services budget line items and dollar amounts relating to the operations of the senior center was presented. Staff has been working to update the Senior Scene newsletter mailing list to exclude those who have moved from Southlake or do not wish to receive the newsletters. To help reduce postage costs, it was suggested that the newsletters no longer be mailed, but be made available at the center, except to those persons that are not able to come to the center. Instead of making that change, an annual notice will be sent to the existing newsletter patrons to determine if they wish to continue receiving the newsletters. Staff will investigate including the newsletters in the new resident packets. Minutes of the October 12, 2004 Senior Advisory Commission Page 3 of 4 OFFICIAL MINUTES Approved by the Senior Advisory Commission 11/9/04 B. Memorandum of Understanding with David Baltimore - The City recently entered into an arrangement with David Baltimore for his use of a laptop computer for senior programs. Agenda Item No. 10: Open Forum Chairman Alexander opened the Public Forum. Public Forum was closed. Agenda Item No. 11: Adjournment There being no further business, the meeting was adjourned at 2:15 p.m. eAlexander, Chair A test: Minutes of the October 12, 2004 Senior Advisory Commission Page 4 of 4 Please sign in. Senior Advisory Commission Meeting Tuesday, November 9, 2004 Name lease rint) Address Phone or Email S 4v~ 3 /7 J Sl~ r min ~ztirtcrt~ " S8 LYc1Z, iN U _ 1r~2L(x'S ~7 /1E ~D 441t-A - V re,v,e So y 7;) (W'-~ M:\WP-FILES\FORMS\Sign In Sheet.doc