2004-04-07
Southlake Crime Control and Prevention District Board Meeting
April 7, 2004
MINUTES
Board Members Present: President Martin Schelling; Members: Bob Mundlin, Lou Ann
Heath, Frank Pittman, and Craig Sturtevant.
Board Members Absent: Stuart Spencer, Pam McCain
Staff Present: Director of Public Safety Rick Black, Finance Director Sharen Elam, Chief of
Police Services Marlin Price and Administrative Secretary Bobbye Shire.
Public Present: Virginia Muzyka
Agenda Item No. 1. Call to Order. The meeting was called to order by President Martin
Schelling at 7:04 p.m.
Agenda Item No. 2 and 3, Executive Session. No Executive Session was held.
Agenda Item No. 4. Administrative Comments.
Director Rick Black acknowledged the attendance of Virginia Muzyka in the audience.
Agenda Item No. 5A. Approval of the Minutes of the Crime Control and Prevention
District Board Meeting held January 7, 2004.
Motion was made to approve the minutes as presented.
Motion: Mundlin
Second: Sturtevant
Ayes: Schelling, Heath
Nays: None
Abstain: Pittman
Approved: 4-0-1
Agenda Item No. 6A. Discussion - Sales Tax Report. Finance Director Sharen Elam stated
revenue is 9% above budget despite the absence of Wal-Mart. She explained that increased sales
were the result of new development.
Agenda Item No. 7A. Consider - Approve funding for RPGA Design Group, Inc. as
architectural firm for the North DPS Facility. Director Black recapped all of the steps taken
thus far to arrive at the funding approval stage for building the North DPS facility. He explained
that the total cost for architectural services will be $1,430,800.00 and, based upon an estimated
$13,000,000 construction project, this amount equates to 11.62% of the total construction cost.
Broken down percentages are 1) CMA-RFQ 0.08%; 2) Site Assessment 0.48%; 3) Pre-Design
0.64%; 4) Design Phase 7.78%; 5) Interior Design 0.66%; and 6) Contingency 1.62%, all of
which total the 11.62% architectural funding. Director Black stated Crime Control bonds will be
SCCPD Meeting April 7, 2004 - Page 1 of 2
sold to fund the actual construction of the facility and currently, the CIP budget includes
$13,000,000 for the construction. He said more realistic figures will be presented at the June
meeting when the budget is brought before Board Members. Funding to cover architectural
services are on deposit and will take the process through October 2004. Construction is
estimated to begin at the end of the first quarter of 2005.
Motion was made to approve funding for RPGA Design Group, Inc. as architectural firm for the
North DPS facility.
Motion: Pittman
Second: Sturtevant
Ayes: Schelling, Mundlin, Heath
Approved: 5-0
There being no further business to discuss the meeting adjourned at 7:2
ATTEST: V,[ r f7/1,FY;~of3 Mt)N►DLIN
Bobbye Sh re, ecretary
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